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1311A.3

Club Leadership Training Session. Achieving Success As Vice President Membership. 1311A.3. Foster Self-development. Helping officers clearly understand their roles Helping members understand what to expect from club officers Aiding members when evaluating candidates for office

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1311A.3

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  1. Club Leadership Training Session Achieving Success As Vice President Membership 1311A.3

  2. Foster Self-development • Helping officers clearly understandtheir roles • Helping members understand what to expect from club officers • Aiding members when evaluating candidates for office • Facilitating communication when expectations differ 1

  3. Outside the Club Meeting • Conduct ongoing membership-building efforts • Promote the goal of one new member per month • Promote achieving 20 members • Promote club and Toastmasters International membership-building programs • Conduct a minimum of two formal club membership programs annually • Keep track of guests, new members, and members not attending meetings • Collect membership applications from prospective members 2

  4. Outside the Club Meeting • Help maintain the club’s website • Ensure the club’s meeting location and time are listed correctly • Attend club executive committee meetings • Attend and vote at area council meetings • Arrange for a replacement if unable to attend a club meeting • Prepare your successor for office 3

  5. At the Club Meeting • Greet guest and have each complete the Guest Information Card • Report on current membership, promote membership campaigns, and welcome new members • Ensure new members are formally inducted • Help guests complete the Application for Membership • Speak with fellow members to determine if their needs are being met 4

  6. Your Leadership Opportunity • Set realistic and attainable goals • Plan how to accomplish the goals • Delegate tasks as needed • Monitor progress toward goals • Coach team members when necessary 5

  7. Your Leadership Opportunity Five Steps of Motivation • Understand what motivates each person • Focus on the benefit to the individual • Make expectations clear • Recognize their work • Be a leader 6

  8. Your Leadership Opportunity Five Steps of Delegation • Decide what to delegate • Decide who will do the task • Assign responsibility • Grant authority • Establish accountability 7

  9. Your Leadership Opportunity Barriers to Delegation • Lack of confidence in others • Fear of losing control • Selfishness • Insecurity • Reluctance 8

  10. Your Leadership Opportunity Four Steps of Coaching Step 1: Identify and define goals Step 2: Define strategies to reach goals Step 3: Establish a timeline and milestones to measure progress Step 4: Follow up 9

  11. Setting Membership Goals A goal of one new member each month will help keep an influx of new members for a strong, healthy club. 10

  12. Achieving Membership Goals Membership-building Contests • Talk Up Toastmasters • Smedley Award • Beat the Clock! • Annual Membership Program 11

  13. Achieving Membership Goals Contest Ideas • Running the Marathon • Bar Chart 12

  14. Maintain Member Satisfaction • Member Interest Survey • New Member Profile • Club Climate Questionnaire 13

  15. Handling a Guest Visit • Introduce yourself • Invite the guest to sit next to you or someone on the membership committee • Provide promotional literature • Spend a few minutes getting to know your guest • Ask why they chose to visit • Explain how your club operates • Describe how membership will help them become better communicators and better leaders 14

  16. Handling a Guest Visit Inviting Guests to Comment • Did they enjoy the meeting? • What aspect of the meeting was especially appealing to them? • Do they feel that they can benefit from Toastmasters? 15

  17. Always Follow Up • With guests • With new members • With current members 16

  18. A responsibilityanda privilege 17

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