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Developing a Digital Materials Business Strategy for Libraries

In today's rapidly evolving digital landscape, libraries must adopt diverse strategies for managing digital materials. This approach emphasizes the need for standardized electronic records management, digital preservation, and efficient document management systems. As various content forms require tailored solutions, implementing a vital records approach ensures business continuity and compliance. Collaboration with creators and utilizing effective digitization techniques, including resolution management, will enhance access while minimizing costs. Strategic planning and organization are vital to sustain accuracy and authenticity in the ever-changing digital environment.

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Developing a Digital Materials Business Strategy for Libraries

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  1. Robert Spindler University Archivist Arizona State University Libraries rob.spindler@asu.edu Developing a Digital Materials Business Strategy

  2. Digital Strategies Landscape • Many approaches, few standards: • Electronic Records Management • Digital Libraries • Knowledge Management • Digital Preservation • Digital Asset Management • Document Management Systems

  3. Digital Strategies Landscape • Diverse content requires diverse solutions: • Technical solutions become obsolete quickly • All forms of content require maintenance • Relative needs for accuracy and authenticity • Compliance/Recordkeeping • Digital library/digital archives

  4. Digital Strategies Landscape • Digital does not equal preservation: • Backups are helpful but insufficient • Things get lost • Human intervention does not scale • Accurate rendering may not be sustainable

  5. Recommendations • Be Strategic: • Vital Records approach (business continuity) • Archival materials • Collaborate with Creators • Minimize costs by establishing standards: • File Formats • Workflows • Description practices

  6. Digitization • Two approaches: • Scan highest resolution for quality • Scan low resolution for quantity • Keep high res master scans in dark archive • Make low res versions for access

  7. Digitization • Use imaging standards • Outsource audio/visual work • Plan to organize and describe

  8. Robert Spindler University Archivist Arizona State University Libraries rob.spindler@asu.edu Developing a Digital Materials Business Strategy

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