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INTRODUCTION TO ETPL

TRAINING GUIDE. ETPL DATA ENTRY . INTRODUCTION TO ETPL. ETPL Manual – Introduction to ETPL. Welcome New Training Provider

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INTRODUCTION TO ETPL

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  1. TRAINING GUIDE ETPL DATA ENTRY INTRODUCTION TO ETPL ETPL Manual – Introduction to ETPL Welcome New Training Provider This manual provides instruction for schools that want to apply to be an eligible Training Provider in New York City and have their courses listed in the NYC Training Guide, found at http://www.nyc.gov/trainingguide. This manual helps you understand: What is ETPL ?ETPL stands for “Eligible Training Providers List.” It is a web-based list of Training Providers managed by New York State and New York City. It is a program funded by the Workforce Investment Act. Find more information at: www.workforcenewyork.org/etp • What the ETPL and NYC Training Guide are • How the NYC Training Guide search engine works • How to have your Training Provider information in the Training Guide • Registration process for featuring your courses • Benefits and tips for registering and updating course information

  2. TRAINING GUIDE TRAINING GUIDE ETPL DATA ENTRY ETPL DATA ENTRY INTRODUCTION TO ETPL INTRODUCTION TO ETPL TRAINING GUIDE ETPL DATA ENTRY INTRODUCTION TO ETPL ETPL Manual – Introduction to ETPL ETPL Manual ETPL Manual Overview – ETPL and the NYC Training Guide ETPL • Training Providers use ETPL to input: • School information • Course offerings NYC Training Guide Jobseekers use the NYC Training Guide to search for occupational training. The NYC Training Guide utilizes Training Provider information from the ETPL: Type of Job Location of course Course Information (language, length, class size) Course schedule Accommodations Together ETPL and the NYC Training Guide both use school information and course offering information to bring you and the jobseeker together.The quality of the jobseeker search in the NYC Training Guide depends on the accuracy and completeness of information you enter into ETPL.

  3. TRAINING GUIDE TRAINING GUIDE ETPL DATA ENTRY ETPL DATA ENTRY INTRODUCTION TO ETPL INTRODUCTION TO ETPL TRAINING GUIDE ETPL DATA ENTRY TRAINING GUIDE INTRODUCTION TO ETPL ETPL DATA ENTRY INTRODUCTION TO ETPL ETPL Manual ETPL Manual ETPL Manual ETPL Manual – NYC Training Guide NYC Training Guide Home Page This is New York City’s connection to jobseekers who are looking for occupational training courses to help them achieve their employment goals, and a resource for Training Providers who want to do business with the City, found at http://www.nyc.gov/trainingguide.

  4. TRAINING GUIDE TRAINING GUIDE ETPL DATA ENTRY ETPL DATA ENTRY INTRODUCTION TO ETPL INTRODUCTION TO ETPL TRAINING GUIDE ETPL DATA ENTRY TRAINING GUIDE INTRODUCTION TO ETPL ETPL DATA ENTRY INTRODUCTION TO ETPL ETPL Manual ETPL Manual ETPL Manual ETPL Manual – NYC Training Guide Training Provider tab The TRAINING PROVIDER tab shown in the picture directs schools in how to become an eligible training provider, and offers returning Training Providers the necessary documents and resources for doing business with the City.

  5. TRAINING GUIDE TRAINING GUIDE ETPL DATA ENTRY ETPL DATA ENTRY INTRODUCTION TO ETPL INTRODUCTION TO ETPL TRAINING GUIDE ETPL DATA ENTRY TRAINING GUIDE INTRODUCTION TO ETPL ETPL DATA ENTRY INTRODUCTION TO ETPL ETPL Manual ETPL Manual ETPL Manual ETPL Manual – NYC Training Guide Search Tab The SEARCH tab offers various options to Jobseekers in researching a high quality occupational training courses. When jobseekers click SEARCH, the search engine will scan and pull data from the 4000+ courses listed on the ETPL.

  6. TRAINING GUIDE TRAINING GUIDE ETPL DATA ENTRY ETPL DATA ENTRY INTRODUCTION TO ETPL INTRODUCTION TO ETPL TRAINING GUIDE ETPL DATA ENTRY TRAINING GUIDE INTRODUCTION TO ETPL ETPL DATA ENTRY INTRODUCTION TO ETPL ETPL Manual ETPL Manual ETPL Manual ETPL Manual – Training Guide Search results page The search results are listed here, and jobseekers are able to compare them by clicking COMPARE COURSES. They can click the underlined course and school names to obtain further details. All displayed information is drawn from the ETPL, jobseeker surveys and evaluations.

  7. TRAINING GUIDE TRAINING GUIDE ETPL DATA ENTRY ETPL DATA ENTRY INTRODUCTION TO ETPL INTRODUCTION TO ETPL TRAINING GUIDE ETPL DATA ENTRY INTRODUCTION TO ETPL INTRODUCTION TO ETPL TRAINING GUIDE ETPL DATA ENTRY ETPL Manual – ETPL Data Entry ETPL Manual ETPL Manual ETPL Manual How to have your Training Provider information in the Training Guide: SBS acts as the Workforce Investment Board (WIB) local authority to review and approve Training Providers registered via the ETPL website. The review and approval procedure involves four steps: • 2. SBS • Reviews ETPL information • Responds with requests for additional information and/orcorrectionsto ETPL • Emails request for documents to Training Provider to complete in 15 business days • 1. Training Provider • Enters school information • Enters information on at least one course into ETPL • 4. SBS • Reviews information from Training Provider • Approves all complete Training Provider information • Once your information is approved for the ETPL, it will be included in the NYC Training Guide for public use • 3. Training Provider • Receives and returns signature, licenses, and other requested documents • Mails Complete documents to SBS

  8. Benefits: • No Cost Marketing tool for Training Providers. • Ability to keep information current for jobseekers. • Demonstrate that your school and course meet the Workforce Investment Board (WIB) standards. • Creates a level playing field where courses can be compared by jobseekers. TRAINING GUIDE TRAINING GUIDE ETPL DATA ENTRY ETPL DATA ENTRY INTRODUCTION TO ETPL INTRODUCTION TO ETPL TRAINING GUIDE ETPL DATA ENTRY INTRODUCTION TO ETPL INTRODUCTION TO ETPL TRAINING GUIDE ETPL DATA ENTRY ETPL Manual – ETPL Data Entry ETPL Manual ETPL Manual ETPL Manual Benefits and Tips for Registering on the ETPL: • Tips: • Training providers are responsible for providing updated information on their organization such as correct email, address, telephone numbers and contact person. • Failure to submit updated information can affect your eligibility to remain on the ETPL. • The NYC Training Guide requires that ALL fields be filled out, not just the highlighted ones. Incomplete submissions will be delayed and disapproved. • Revisit and update your ETPL information often to ensure accurate and complete information.

  9. TRAINING GUIDE TRAINING GUIDE ETPL DATA ENTRY ETPL DATA ENTRY INTRODUCTION TO ETPL INTRODUCTION TO ETPL TRAINING GUIDE ETPL DATA ENTRY INTRODUCTION TO ETPL INTRODUCTION TO ETPL TRAINING GUIDE ETPL DATA ENTRY ETPL Manual – ETPL Data Entry ETPL Manual ETPL Manual ETPL Manual Registration Process - Steps for registering with ETPLThe following pages will step through the process for Registration by showing the screen shots of the ETPL Click on Link to view actual page of manual. Step 1:Create a New Provider Record Step 2:Add Contact Information Step 3:Create Username and Password Step 4:Submit Provider Information Step 5:Agree To Provide Detailed Information and Required Documents

  10. TRAINING GUIDE TRAINING GUIDE ETPL DATA ENTRY ETPL DATA ENTRY INTRODUCTION TO ETPL INTRODUCTION TO ETPL TRAINING GUIDE ETPL DATA ENTRY INTRODUCTION TO ETPL INTRODUCTION TO ETPL TRAINING GUIDE ETPL DATA ENTRY ETPL Manual – ETPL Data Entry ETPL Manual ETPL Manual ETPL Manual Step 1: Create a New Provider Record This is the first step in entering data into ETPL. Clicking the link – Create a New Provider Record – will lead the Training Provider to the page as seen in the following screenshot:

  11. TRAINING GUIDE TRAINING GUIDE ETPL DATA ENTRY ETPL DATA ENTRY INTRODUCTION TO ETPL INTRODUCTION TO ETPL TRAINING GUIDE ETPL DATA ENTRY INTRODUCTION TO ETPL INTRODUCTION TO ETPL TRAINING GUIDE ETPL DATA ENTRY ETPL Manual – ETPL Data Entry ETPL Manual ETPL Manual ETPL Manual The Federal ID is mandatory. The address should be the building and location where the courses will be delivered. The Question “Is Company Headquarters” should be yes if administrative functions also happen at this address. After receiving approval to be listed, any Training Provider changes in the Training Provider organization name and/or ownership must be communicated to SBS via updates to the ETPL within 10 business days. Suchnotice must include copies of the new incorporation and other relevant information. Failure to submit updated organization name can affect eligibility to remain on the ETPL.

  12. TRAINING GUIDE TRAINING GUIDE ETPL DATA ENTRY ETPL DATA ENTRY INTRODUCTION TO ETPL INTRODUCTION TO ETPL TRAINING GUIDE ETPL DATA ENTRY INTRODUCTION TO ETPL INTRODUCTION TO ETPL TRAINING GUIDE ETPL DATA ENTRY ETPL Manual – ETPL Data Entry ETPL Manual ETPL Manual ETPL Manual Step 2: Add Contact Information The next step for entering data into the ETPL is to fill in the contact information. This section pertains to the person who will deal with ETPL and administrative functions.

  13. TRAINING GUIDE TRAINING GUIDE ETPL DATA ENTRY ETPL DATA ENTRY INTRODUCTION TO ETPL INTRODUCTION TO ETPL TRAINING GUIDE ETPL DATA ENTRY INTRODUCTION TO ETPL INTRODUCTION TO ETPL TRAINING GUIDE ETPL DATA ENTRY ETPL Manual – ETPL Data Entry ETPL Manual ETPL Manual ETPL Manual Step 3: Create Username and Password After having entered the information, the next step is to create a username and password that a Training Provider can use every time they visit the ETPL website. This username uniquely identifies the Training Provider. Step 4: Submit Provider Information Enter your username and password, then: Click on the “I Agree” button Click on the “Submit Location Information” button.

  14. TRAINING GUIDE TRAINING GUIDE ETPL DATA ENTRY ETPL DATA ENTRY INTRODUCTION TO ETPL INTRODUCTION TO ETPL TRAINING GUIDE ETPL DATA ENTRY INTRODUCTION TO ETPL INTRODUCTION TO ETPL TRAINING GUIDE ETPL DATA ENTRY ETPL Manual – ETPL Data Entry ETPL Manual ETPL Manual ETPL Manual Step 5:Agree To Provide Detailed Information and Required Documents • After submitting the location information, a page as depicted below will appear to confirm the creation of a New Provider location. • It is now necessary to submit at least one Course offering. This will create a complete application which will qualify for consideration by SBS.

  15. TRAINING GUIDE TRAINING GUIDE ETPL DATA ENTRY ETPL DATA ENTRY INTRODUCTION TO ETPL INTRODUCTION TO ETPL TRAINING GUIDE ETPL DATA ENTRY INTRODUCTION TO ETPL INTRODUCTION TO ETPL TRAINING GUIDE ETPL DATA ENTRY ETPL Manual – ETPL Data Entry ETPL Manual ETPL Manual ETPL Manual To complete the next step, login to the ETPL website by using the newly created username and password as explained in Step 3.

  16. TRAINING GUIDE TRAINING GUIDE ETPL DATA ENTRY ETPL DATA ENTRY INTRODUCTION TO ETPL INTRODUCTION TO ETPL TRAINING GUIDE ETPL DATA ENTRY INTRODUCTION TO ETPL INTRODUCTION TO ETPL TRAINING GUIDE ETPL DATA ENTRY ETPL Manual – ETPL Data Entry ETPL Manual ETPL Manual ETPL Manual After logging in, the Training Provider will be taken to the Provider Management Main page. From the Provider Management page, select the “Offering Management” option.

  17. TRAINING GUIDE TRAINING GUIDE ETPL DATA ENTRY ETPL DATA ENTRY INTRODUCTION TO ETPL INTRODUCTION TO ETPL TRAINING GUIDE ETPL DATA ENTRY INTRODUCTION TO ETPL INTRODUCTION TO ETPL TRAINING GUIDE ETPL DATA ENTRY ETPL Manual – ETPL Data Entry ETPL Manual ETPL Manual ETPL Manual After selecting the “Offering Management” button, the Training Provider will be taken to the page containing the “Create Offering Records” button. Click the Create New Blank Offering Button to add a course.

  18. TRAINING GUIDE TRAINING GUIDE ETPL DATA ENTRY ETPL DATA ENTRY INTRODUCTION TO ETPL INTRODUCTION TO ETPL TRAINING GUIDE ETPL DATA ENTRY INTRODUCTION TO ETPL INTRODUCTION TO ETPL TRAINING GUIDE ETPL DATA ENTRY ETPL Manual – ETPL Data Entry ETPL Manual ETPL Manual ETPL Manual Fill in all the course information. Use the tips on the following pages for help in completing the course information in a complete, accurate manner that will reduce delays and disapprovals from SBS.

  19. TRAINING GUIDE TRAINING GUIDE ETPL DATA ENTRY ETPL DATA ENTRY INTRODUCTION TO ETPL INTRODUCTION TO ETPL TRAINING GUIDE ETPL DATA ENTRY INTRODUCTION TO ETPL INTRODUCTION TO ETPL TRAINING GUIDE ETPL DATA ENTRY ETPL Manual – ETPL Data Entry ETPL Manual ETPL Manual ETPL Manual The fields below will be displayed as entered in the Training Guide. There will be no editing by SBS- please spell check and be as accurate as possible since this will reflect on the quality and professionalism of the Training Provider. • Offering Title. The title needs to be given to the course being offered. This must be simple and clear for the Jobseekers to use as part of their research. • Offering Description. This should be a descriptive 3-4 sentences. It should highlight the skills gained, equipment trained on, and types of jobs that are related to the course. Example of a good description: Baking for Beginners is an entry-level course that introduces baking novices to the basic principles of baking and working in commercial kitchens. Students will learn recipes for breads and cakes, with attention to the role of yeast, dairy, and allergens, from instructors with over 15 years of baking experience. Background lectures prepare students for hands-on practice using mixers, convection and standard ovens, and related baking equipment. Successful students will be prepared to become baking assistants, food preparation workers, or bakers in cafeterias, restaurants, and kitchens. • Offering Keywords. These should include the occupation name as well as highlighting skills gained, using industry specific terms and certificate levels. • Price. The price of the course that is indicated on the license must be the same price that is charged to the public. Any discrepancies in price from can affect eligibility to remain on the ETPL. • Cost Comments. Indicate if there are costs outside of the price, such as cost of uniform, books, registration or license tests. This will give a total cost for successful completion of the course. • Method of Delivery. This represents whether the course is taught through classroom lecture or hands-on practice.

  20. TRAINING GUIDE TRAINING GUIDE ETPL DATA ENTRY ETPL DATA ENTRY INTRODUCTION TO ETPL INTRODUCTION TO ETPL TRAINING GUIDE ETPL DATA ENTRY INTRODUCTION TO ETPL INTRODUCTION TO ETPL TRAINING GUIDE ETPL DATA ENTRY ETPL Manual – ETPL Data Entry ETPL Manual ETPL Manual ETPL Manual • Related Occupations. Enter possible careers that will be available to the Jobseeker who completes this course. Consult http://online.onetcenter.org/ for occupation descriptions. • Offering Classifications. This refers to the Standard Occupational Classifications (SOC). These are available in a dropdown and are easily selectable. It is crucial to select SOCs since this ensures that courses will be returned in a NYC Training Guide search when a search is conducted by either industry or job title. Example of SOC codes and Related Occupations: Cashier  Sales and Related Occupations  410000 CDL  Transportation and Material Moving Occupations  530000 Help desk specialist  Computer and Mathematical Occupations  150000 • Offering dates. Start and end dates will ensure the accurate listing of the course schedule. • Daytime courses. These courses end by 5 pm • Evening courses. These courses start after 5 pm • Offering Language. This is language in which the course is being conducted (English, Spanish or German, etc). This field must match course approval and enrollment agreements.

  21. TRAINING GUIDE TRAINING GUIDE ETPL DATA ENTRY ETPL DATA ENTRY INTRODUCTION TO ETPL INTRODUCTION TO ETPL TRAINING GUIDE ETPL DATA ENTRY INTRODUCTION TO ETPL INTRODUCTION TO ETPL TRAINING GUIDE ETPL DATA ENTRY ETPL Manual – ETPL Data Entry ETPL Manual ETPL Manual ETPL Manual Click “Create New Offering” button at the bottom of the page to submit the Course Offering. If there are errors or missing information, the Training Provider will be prompted immediately with appropriate error messages to fill in any information that they might have missed while entering data. If there are no errors in the submission, a screen will inform Training Providers about their successful submission and creation of their Offering record.

  22. TRAINING GUIDE TRAINING GUIDE ETPL DATA ENTRY ETPL DATA ENTRY INTRODUCTION TO ETPL INTRODUCTION TO ETPL TRAINING GUIDE ETPL DATA ENTRY INTRODUCTION TO ETPL INTRODUCTION TO ETPL TRAINING GUIDE ETPL DATA ENTRY ETPL Manual – ETPL Data Entry ETPL Manual ETPL Manual ETPL Manual • SBS will email the Training Provider for necessary documents and further required information. Documents necessary for the application for the Training Provider: • Authorized Signature form. • A copy of the most recent income tax return or proof of non-profit status, business certificate of Incorporation. • Signed Assurances form. • Signed Payment Structure of Individual Training Grants form. • Copy of license issued by the appropriate New York State entity. • If exempt from New York State licensing by not charging tuition or fees, submit the signed Attestation of no Tuition or Fees, as well as published materials or a course catalogue that demonstrates the organization does not charge tuition or fees. • Copy of refund policy. • Copy of pricing catalog. Documents necessary for the application for every course approval: • Proof of instructor’s credential or certification by appropriate New York State entity. • Proof of course approval by a New York State licensing/certification body for each course. It must include the course(s) name, duration, and cost. • If a course is approved by BPSS, course enrollment agreements are required. • If exempt from licensing, complete Demonstration of Industry-Recognized Credentials form.

  23. TRAINING GUIDE TRAINING GUIDE ETPL DATA ENTRY ETPL DATA ENTRY INTRODUCTION TO ETPL INTRODUCTION TO ETPL TRAINING GUIDE ETPL DATA ENTRY INTRODUCTION TO ETPL INTRODUCTION TO ETPL TRAINING GUIDE ETPL DATA ENTRY ETPL Manual – Updating ETPL Information ETPL Manual ETPL Manual ETPL Manual Reporting and Updating Requirements/Mandates: • Make regular updates to courses in the ETPL to reflect changes in schedule, course description, and other information. These changes will then be displayed in the NYC Training Guide to jobseekers, making it easier for them to find schools and courses. 2. To update courses, follow these steps: • Login using the unique username and password • Click on Offerings Management • Click on Offering Records • Click on Edit Approval Offering Records • A list of all approved courses will appear. • Select the course to be updated. • There will be options to either edit or delete the course.  • Click on delete to remove a course or edit to update information. 3. Notify SBS if Closing or Suspending Classes:If closing permanently or making a temporary decision to not accept Training Grants, the organization will provide written notification to SBS no less than 30 days prior to the date upon which the school will stop accepting customers. Market Effectively through the Training Guide: Students’ Ability to Find Your Course Through the NYC Training Guide Depends on Course and School Information Being Complete, Current and Accurate

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