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Red River Lacrosse Association

Red River Lacrosse Association. 2011 Annual General Meeting. Agenda. a) Opening Remarks b) Approval of the Minutes from the Previous AGM Meeting : c) Treasurer’s Report

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Red River Lacrosse Association

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  1. Red River Lacrosse Association 2011 Annual General Meeting

  2. Agenda a) Opening Remarks b) Approval of the Minutes from the Previous AGM Meeting: c) Treasurer’s Report d) Reports – President, Vice-President, Registrar, Secretary, RIC, Directors at Large, Zone 1, Zone 2, Zone 3, Zone 4, Zone 5, Zone 6, Scheduler. e) Resolutions, General or New Business f) Elections • Vice-President (Andy Jolly) • Treasurer (Rick Wilson acting) • Referee in Chief (Bruce Paton) • Director-at-Large (Jeff Combe) g) Annual Membership Deadlines h) Adjournment

  3. Opening Remarks • Rick Wilson - President

  4. Agenda a) Opening Remarks b) Approval of the Minutes from the Previous AGM Meeting: c) Treasurer’s Report d) Reports – President, Vice-President, Registrar, Secretary, RIC, Directors at Large, Zone 1, Zone 2, Zone 3, Zone 4, Zone 5, Zone 6, Scheduler. e) Resolutions, General or New Business f) Elections • Vice-President (Andy Jolly) • Treasurer (Rick Wilson acting) • Referee in Chief (Bruce Paton) • Director-at-Large (Jeff Combe) g) Annual Membership Deadlines h) Adjournment

  5. Approval of the Minutes 2010 AGM • Word Doc

  6. Agenda a) Opening Remarks b) Approval of the Minutes from the Previous AGM Meeting: c) Treasurer’s Report d) Reports – President, Vice-President, Registrar, Secretary, RIC, Directors at Large, Zone 1, Zone 2, Zone 3, Zone 4, Zone 5, Zone 6, Scheduler. e) Resolutions, General or New Business f) Elections • Vice-President (Andy Jolly) • Treasurer (Rick Wilson acting) • Referee in Chief (Bruce Paton) • Director-at-Large (Jeff Combe) g) Annual Membership Deadlines h) Adjournment

  7. Treasurers Report Account Balance – $23,654.24 The 2011 season wound up in a surplus position again with our budget holding true other than the unplanned expense of funding the Junior nets. The final net income for the league was $5,488 on revenues of $86,600. Revenue was almost flat over last year with expenses mirroring that result. Accounts receivable was an issue with Zone 3 and Zone 6. Chasing delinquent accounts was a very time consuming endeavour. I would ask the board to consider enacting rules address this ongoing issue in the coming year. See financial statements Respectfully submitted Rick Wilson

  8. Agenda a) Opening Remarks b) Approval of the Minutes from the Previous AGM Meeting: c) Treasurer’s Report d) Reports – President, Vice-President, Registrar, Secretary, RIC, Directors at Large, Zone 1, Zone 2, Zone 3, Zone 4, Zone 5, Zone 6, Scheduler. e) Resolutions, General or New Business f) Elections • Vice-President (Andy Jolly) • Treasurer (Rick Wilson acting) • Referee in Chief (Bruce Paton) • Director-at-Large (Jeff Combe) g) Annual Membership Deadlines h) Adjournment

  9. President Report The 2011 season was a success; our membership was consistent with last year. Some of the highlights were: • 867 Players listed on our rosters • 124 coaches listed on our rosters • Rosters were loaded on the RRLA website • Implementation of Pointstreak system for Junior stats tracking • Again completed payroll twice in the season for the officials • Zone 6 trained level 1 and 2 officials • New junior nets were purchased by the league for all zones • Ended the year on plan financially • This year we had very few missed games. • Only 10 forfeits this year which is much better than in previous years. • Only a few games had to be rescheduled due to officials not being available. • New executive in Zone 3 and Zone 5. • Tyke Jamboree was a great success, thank-you to Zone 4 for hosting it again this year, they had lots of volunteers, the weather was great, Tim Horton’s was there and all but one team showed up. Cost for this event was $325 and it is money well spent.

  10. Presidents Report Some of the challenges were: • Limited number of timekeepers in Zone 5 and Zone 6. • Lack of referees in general • Registration is a continued problem for Zone 6 with deadlines being missed and players not registered playing in the league. • Registration as a whole is difficult and very time consuming. • Senior program did not get off the ground this year. • Zone 6 still has an outstanding amount of ~ $850 owing to the league.

  11. Presidents Report Objectives for next year • Clear the outstanding balances. Board action required. • We must implement online registration. Poll?? • Officials recruitment needs to be enhanced

  12. Agenda a) Opening Remarks b) Approval of the Minutes from the Previous AGM Meeting: c) Treasurer’s Report d) Reports – President,Vice-President, Registrar, Secretary, RIC, Directors at Large, Zone 1, Zone 2, Zone 3, Zone 4, Zone 5, Zone 6, Scheduler. e) Resolutions, General or New Business f) Elections • Vice-President (Andy Jolly) • Treasurer (Rick Wilson acting) • Referee in Chief (Bruce Paton) • Director-at-Large (Jeff Combe) g) Annual Membership Deadlines h) Adjournment

  13. Vice President – Andy Jolly

  14. Agenda a) Opening Remarks b) Approval of the Minutes from the Previous AGM Meeting: c) Treasurer’s Report d) Reports – President, Vice-President, Registrar, Secretary, RIC, Directors at Large, Zone 1, Zone 2, Zone 3, Zone 4, Zone 5, Zone 6, Scheduler. e) Resolutions, General or New Business f) Elections • Vice-President (Andy Jolly) • Treasurer (Rick Wilson acting) • Referee in Chief (Bruce Paton) • Director-at-Large (Jeff Combe) g) Annual Membership Deadlines h) Adjournment

  15. Registrar – Patti Broughton

  16. Agenda a) Opening Remarks b) Approval of the Minutes from the Previous AGM Meeting: c) Treasurer’s Report d) Reports – President, Vice-President, Registrar,Secretary, RIC, Directors at Large, Zone 1, Zone 2, Zone 3, Zone 4, Zone 5, Zone 6, Scheduler. e) Resolutions, General or New Business f) Elections • Vice-President (Andy Jolly) • Treasurer (Rick Wilson acting) • Referee in Chief (Bruce Paton) • Director-at-Large (Jeff Combe) g) Annual Membership Deadlines h) Adjournment

  17. Secretary – Laurie From

  18. Agenda a) Opening Remarks b) Approval of the Minutes from the Previous AGM Meeting: c) Treasurer’s Report d) Reports – President, Vice-President, Registrar, Secretary,RIC, Directors at Large, Zone 1, Zone 2, Zone 3, Zone 4, Zone 5, Zone 6, Scheduler. e) Resolutions, General or New Business f) Elections • Vice-President (Andy Jolly) • Treasurer (Rick Wilson acting) • Referee in Chief (Bruce Paton) • Director-at-Large (Jeff Combe) g) Annual Membership Deadlines h) Adjournment

  19. Referee in Chief – Bruce Paton • The year started off with 4 officials clinics . Three level 1-2 and one level 3-5 clinic. There was also a time keepers clinic This year saw the fewest number of officials registered . Thompson Lacrosse also held an officials clinic . With the fewer number of referees most were assigned more games and received more supervision from Terry Williams , ( see attached report ). This year I received the fewest calls about officials . • Sagkeeng also had 8 officials this year and were assigned their home games at Novice and Pee Wee. A need for local officials at level 3-5 is still an issue in this zone. • Donna Combe did the assigning for the Novice and Pee Wee, and I did the assigning for Bantam, Midget , JR. Evelyn Sieben assigned the time keepers. • There were issues with assignments this year as some officials could not make certain clinics and attended clinics above their level, took the clinic, were assigned games and then gave some games back or were not available due to other commitments , playing or other activities. Next year the clinic dates will be posted well in advance as always and there will be no make up dates . The clinic format will be changed dramatically next year with on line registration and a portion of the clinic will have to be completed on line before attending a clinic, this will correct officials from attending a clinic they should not be at. • There were very few games this that were blown because of no officials available , but it was a challenge in certain areas to get officials . There was a huge drop off of officials from zone to zone , where some zones that had no officials . • The suspensions were about the same or a little less than last year. • We sent 3 officials to Nationals • Stephanie Korchynski and Jesse Smith to Pee Wee , Bantam, midget . Jesse was awarded the gold medal game for Bantam, Stephanie was in the gold medal game for Pee Wee. Brent White went to Founder’s Cup and was awarded the gold medal game . So the officials we send to Nationals have done exceedingly well and say a lot for the officials we produce from Manitoba. • We have an officials association , which I would like to see take over the assigning of all sanctioned games in Manitoba , and at some point appoint zone RIC when needed , with the approval of the MLRA. Game fees and travel for the upcoming year need to be discussed with the MLRA and presented to the RRLA in time for their budgeting meeting . Some zones need officials and I would recommend if they do not have officials and travel is involved the travel be billed to the zone instead of subsidized by the league . • Looking forward to next year and growing the sport of Lacrosse. • Bruce Paton RIC, RRLA

  20. Agenda a) Opening Remarks b) Approval of the Minutes from the Previous AGM Meeting: c) Treasurer’s Report d) Reports – President, Vice-President, Registrar, Secretary,RIC, Directors at Large, Zone 1, Zone 2, Zone 3, Zone 4, Zone 5, Zone 6, Scheduler. e) Resolutions, General or New Business f) Elections • Vice-President (Andy Jolly) • Treasurer (Rick Wilson acting) • Referee in Chief (Bruce Paton) • Director-at-Large (Jeff Combe) g) Annual Membership Deadlines h) Adjournment

  21. Directors At Large – Don Jacks Don Jacks Director’s Report November 20, 2011 I would first like to apologize for not being able to attend the AGM as I am currently at the CLA AGM representing the Manitoba Lacrosse Association. Thanks to everyone on the board for welcoming me to the team as this was my first year being a part of the RRLA board. One of the key projects that we took on early in the season was marketing for our zone teams. With help from Dave Gill, his son Dayne Gill, and Stewart Astleford, we were able to get team billboard advertisements up in arenas across the city to further advertise our sport. Hopefully this will catch the attention of hockey players during our off-season. I think we would all agree that one of the biggest obstacles that the association faced this season was finding the funds to cover the new CLA nets that had to be purchased. I have been able to get funding for $2000 through Sport Manitoba to help with those costs through applying for two bingos so far and I will continue to see if we can re-coop more of the approximate $9000 expense that these nets set the association back. We require 4 volunteers to work December 23rd at Club Regent Casino in order to redeem the $1000 for this bingo. Arrival time is 4:30pm. My hope for this upcoming season is that our players will have an opportunity to register online. Many sports are turning over to online registration which helps decrease time commitments for volunteers and will hopefully make things easier to manage overall. My one continued and recurring concern is regarding the collection of team fees upfront prior to commencement of the season. I know this is easier said than done but as an association we truly need one of our directors to be in charge of making sure fees are paid before teams play. Once again, this season we have seen cheques bounce and teams play without paying until playoffs. This puts a lot of non-needed stress upon us. (Something to be discussed further and enforced) I would like to thank our President Rick Wilson for a fantastic job once again as well as to all our board members for the time and commitment everyone has put in this season. Have a great off season and we’ll see you in the new year! Don Jacks

  22. Directors At Large • Dave Gill • Jeff Combe

  23. Agenda a) Opening Remarks b) Approval of the Minutes from the Previous AGM Meeting: c) Treasurer’s Report d) Reports – President, Vice-President, Registrar, Secretary,RIC, Directors at Large, Zone 1, Zone 2, Zone 3, Zone 4, Zone 5, Zone 6, Scheduler. e) Resolutions, General or New Business f) Elections • Vice-President (Andy Jolly) • Treasurer (Rick Wilson acting) • Referee in Chief (Bruce Paton) • Director-at-Large (Jeff Combe) g) Annual Membership Deadlines h) Adjournment

  24. Zone Reports • Zone 1 – Lee Smith • Zone 2 – Tim Isfjord • Zone 3 – Ryan Price • Zone 4 – Lee Asham –(Regrets) • Zone 5 – Dave Gill • Zone 6 – Allan Courchene

  25. Agenda a) Opening Remarks b) Approval of the Minutes from the Previous AGM Meeting: c) Treasurer’s Report d) Reports – President, Vice-President, Registrar, Secretary,RIC, Directors at Large, Zone 1, Zone 2, Zone 3, Zone 4, Zone 5, Zone 6, Scheduler. e) Resolutions, General or New Business f) Elections • Vice-President (Andy Jolly) • Treasurer (Rick Wilson acting) • Referee in Chief (Bruce Paton) • Director-at-Large (Jeff Combe) g) Annual Membership Deadlines h) Adjournment

  26. Schedulers Report - Rick

  27. Agenda a) Opening Remarks b) Approval of the Minutes from the Previous AGM Meeting: c) Treasurer’s Report d) Reports – President, Vice-President, Registrar, Secretary,RIC, Directors at Large, Zone 1, Zone 2, Zone 3, Zone 4, Zone 5, Zone 6, Scheduler. e) Resolutions, General or New Business - Word Docs f) Elections • Vice-President (Andy Jolly) • Treasurer (Rick Wilson acting) • Referee in Chief (Bruce Paton) • Director-at-Large (Jeff Combe) g) Annual Membership Deadlines h) Adjournment

  28. Resolutions - Bylaws Current Zone Representatives – are responsible for the formation of a committee within their zone, comprised of a six (6) person committee. This committee will be comprised of a President, Vice President, Secretary/Treasurer, Registrar, Equipment and Facility Convenor. Four (4) of six (6) positions will form a committee. Each zone will be represented at the R.R.L.A. Executive Board meetings and the AGM and will be entitled to one (1) vote. The zone representatives will be responsible for ensuring that teams, players and coaches are properly registered with the R.R.L.A. Registrar and will coordinate the administration of lacrosse within the Zone. Proposed Zone Representatives – are appointed by the zone administration which will at a minimum be comprised of six (6) persons. This committee will consist of a President, Vice President, Secretary/Treasurer, Registrar and two (2) Directors at Large. Each zone will be represented by their designate at the R.R.L.A. Executive Board meetings and the AGM. They will be entitled to one (1) vote on all business of the RRLA. The zone representatives will be responsible for ensuring that all fees are paid per the deadlines set by the RRLA, that all rules and regulations set forth by the RRLA are adhered to by their Zone. Further they are responsible to ensure that all teams, players and bench personnel are properly registered with the R.R.L.A. Registrar and they will coordinate the league administrative requirements within the Zone. The Zone representative will present zone financial statements at the RRLA Annual General Meeting.

  29. Resolutions - Bylaws • Bylaws changes see word doc • Operating Policies see word doc

  30. Agenda a) Opening Remarks b) Approval of the Minutes from the Previous AGM Meeting: c) Treasurer’s Report d) Reports – President, Vice-President, Registrar, Secretary,RIC, Directors at Large, Zone 1, Zone 2, Zone 3, Zone 4, Zone 5, Zone 6, Scheduler. e) Resolutions, General or New Business f) Elections • Vice-President (Andy Jolly) • Treasurer (Rick Wilson acting) • Referee in Chief (Bruce Paton) • Director-at-Large (Jeff Combe) g) Annual Membership Deadlines h) Adjournment

  31. Elections • Voting – At all Annual and Special meetings of the Association, all members in good standing are entitled to one vote. The member must have achieved the age of 18 years by the day of Annual General or Special Meeting. Parents or Guardians of registered participants shall be entitled to one vote on behalf of any registered minor participants who have not reached the age of majority. No voting by proxy will be allowed. • Vice – President • Referee In Chief • Treasurer • Director at Large

  32. Agenda a) Opening Remarks b) Approval of the Minutes from the Previous AGM Meeting: c) Treasurer’s Report d) Reports – President, Vice-President, Registrar, Secretary,RIC, Directors at Large, Zone 1, Zone 2, Zone 3, Zone 4, Zone 5, Zone 6, Scheduler. e) Resolutions, General or New Business f) Elections • Vice-President (Andy Jolly) • Treasurer (Rick Wilson acting) • Referee in Chief (Bruce Paton) • Director-at-Large (Jeff Combe) g) Annual Membership Deadlines h) Adjournment

  33. Annual Membership Dates Dates RRLA SEASON Important Dates to Note Applications for new zones/areas wishing to enter the R.R.L.A. must be submitted prior to February 1stof each playing season. Requests for player movement will only be accepted between January 1st. and April 30th each year. A $500.00 non-refundable Team deposit must be submitted to the R.R.L.A. by April 1st. IE if zone has 5 teams then $2500 deposit. All players must be registered with the R.R.L.A. zones by April 15th. All team registration forms along with final payment must be submitted by April 15th to the R.R.L.A. Team registration forms must be submitted in an electronic format, hard copy registration forms are to be submitted to Manitoba Lacrosse. Coaches eligibility – as per CLA minimum coaching standards. CLA Form 100’s must be completed and submitted to the MLA office with the team registration forms by April 15th. Addition/Deletion forms must be completed and submitted to the RRLA Registrar and the MLA office by May 15th. Major Lacrosse adheres to CLA rules. Teams that are attending out of province tournaments must submit a playing roster and dates of the tournament one (1) month prior to travel. The R.R.L.A. will review all request for travel and if approved will provide the MLA with notification that the R.R.L.A. has either approved or denied the travel request. The request for hosting of tournaments must be submitted to the R.R.L.A. by April 1st. **Please note these dates are all taken from the RRLA Operating Policy and RRLA By-Laws**

  34. Agenda a) Opening Remarks b) Approval of the Minutes from the Previous AGM Meeting: c) Treasurer’s Report d) Reports – President, Vice-President, Registrar, Secretary,RIC, Directors at Large, Zone 1, Zone 2, Zone 3, Zone 4, Zone 5, Zone 6, Scheduler. e) Resolutions, General or New Business f) Elections • Vice-President (Andy Jolly) • Treasurer (Rick Wilson acting) • Referee in Chief (Bruce Paton) • Director-at-Large (Jeff Combe) g) Annual Membership Deadlines h) Adjournment

  35. Adjournment • Thank you all for coming and see you soon for our first board meeting!

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