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Budget Revision to upgrade Performance Facility

MMS PTSO 4/10/2013. Budget Revision to upgrade Performance Facility. We have a dual purpose space. Gymnasium – used frequently by outside sports organizations Very outdated facility Stage – place for our fine arts departments to perform: band, orchestra, drama, choir and show choir.

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Budget Revision to upgrade Performance Facility

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  1. MMS PTSO 4/10/2013 Budget Revisionto upgrade Performance Facility

  2. We have a dual purpose space • Gymnasium – used frequently by outside sports organizations • Very outdated facility • Stage – place for our fine arts departments to perform: band, orchestra, drama, choir and show choir

  3. School District Involvement • They are discussing upgrading the gym facility if PTSO able to provide funds to help with performing arts costs • In fact-finding stages. Dr. Nutting negotiating. • Replacing old insulation with new insulation • Replacing the gym floor with a new suspended floor • Dusting/cleaning all duct work • Repainting gym walls • Replacing the overhead lighting • And…they might even be willing to redo the locker rooms (a maybe) • And provide storage for the stage extensions and new chairs (a maybe)

  4. PTSO Budgeting Time Frame • 2012-2013 runs until 6/30/2013 • 2013-2014 begins 7/1/2013

  5. MMS Wish List • This list and estimates developed with fine arts teachers. • 2013 Budget Addition (PTSO) = $13,000 • Stage extensions – $7,200 • PE Storage - $1,500 (very rough estimate) • International flags to decorate entire room - $600 • 150 folding chairs – $3,500 • Mirrors & back stage area - $150 • 2014 Budget Addition (PTSO) – we would plan this into the upcoming budget = $14,000 • Curtain & track - $3,005 (plus tax?) • Stage Lighting - $10,816

  6. How does this $13,000 addition affect the PTSO bottom line? • Our current income is higher than projected – by $5,000 • We have not had certain projected expenditures – by $5,000 • Given the $10,000 adjustments above, we would only be spending $3,000 more than the original budget • If we spend the $13,000 projected above we will STILL HAVE $22,446.84 CASH in the bank on 6/30/2013 • We need to keep $17,600 cash to cover operating expenses for beginning of school year (prior to any fundraising).

  7. Next Steps • Need a motion to approve the revised budget

  8. Some exciting things we are planning for 2013-2014 • Continue to support the scholastic clubs – provide an official MMS t-shirt for participants (for wearing to competition) • International Speakers Series

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