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Civil Air Patrol Command Council Meeting

Civil Air Patrol Command Council Meeting. 1-2 March 2013 Arlington, VA. ORMS Update Mr. Schneider & Col Phelka. CAP Property Management – ORMS Civil Air Patrol COMMAND COUNCIL. 2 March 2013. CAP Property Management . IT’S ALL ABOUT ACCOUNTABILITY

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Civil Air Patrol Command Council Meeting

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  1. Civil Air PatrolCommand Council Meeting 1-2 March 2013 Arlington, VA

  2. ORMS Update Mr. Schneider & Col Phelka

  3. CAP Property Management – ORMS Civil Air Patrol COMMAND COUNCIL 2 March 2013

  4. CAP Property Management IT’S ALL ABOUT ACCOUNTABILITY • Track from acquisition through disposal • Managing lost, stolen or damaged property • Report of survey – Assess YESNO

  5. Property and equipment • Aircraft $120 Million • Vehicles $ 20 Million • Computers $ 3 Million • Other Property $ 25 Million

  6. ORMS • Combined two databases CATS & CEMS • Permissions based • Five primary functions of property control • Transfer • Assignment • Issue • Inventory • Retirement

  7. ORMS OPERATIONAL RESOURCE MANAGEMENT SYSTEM • ORMS Objectives • Improve accountability at all levels • Increase accessibility by members • Improve recordkeeping • Reduce paperwork • Automate depreciation calculation • Incorporate ROS and assessments • Reduce inspection findings

  8. ORMS OPERATIONAL RESOURCE MANAGEMENT SYSTEM • ORMS Objectives • Automate key processes • Implement CAP’s property management and accountability policy • Incorporate guidance from OMB Circulars, DoDGARS, and Cooperative Agreement • Include input from NHQ, CAP-USAF, volunteer advisors and field units • Clear up report of survey backlog

  9. Accomplishments to date • We have achieved the original goals • Improvement observed in audits and inspections • Inventories more accurate and on time • Almost paperless • ROS process improved….but we have work yet to do • Overall improved accountability of CAP property

  10. Now it’s time to revise ORMS • Eliminate issues with transferring kits • Streamline transfer of aircraft and vehicles with property assigned • Add a real property module that will also accommodate contributed facilities • Removes state director step in ROS process • Eliminate low value expendable property • Provide more authority for the wings

  11. New ORMS Rev in work • Eliminate duplication in audit requirement • Establish a single inventory and eliminate the duplication of effort • Permit FM to make adjustments to acquisition cost • Reduce the workload of two separate inventories • May involve inventory date change • Simplify reports of survey (ROS) • Improve ROS documentation and flow • Make it easier to return found property to inventory

  12. New ORMS Rev in work • Allow wing commander to dispose of donated, corporate-funded and state funded property • Add a module that would permit tracking of expendable property • Enhanced maintenance feature that will capture date of preventive maintenance and next due • Better tracking and search functions for avionics and other assets assigned to aircraft

  13. FY 13 Annual Inventory • As of yesterday we were 87% complete • 754 units and 5740 items remain

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