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Contract Management Reporting System Guidelines

Contract Management Reporting System Guidelines. Payment Process Overview. Enter Payment Information. Electronic Submission. Print and sign Certification Form. SUCF Approval. OSC Approval and Payment. Click mouse to stop repeating narrative and twice to advance to next slide.

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Contract Management Reporting System Guidelines

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Presentation Transcript

  1. Contract Management Reporting System Guidelines

  2. Payment Process Overview • Enter Payment Information Electronic Submission • Print and sign Certification Form • SUCF Approval OSC Approval and Payment Click mouse to stop repeating narrative and twice to advance to next slide.

  3. Accessing CMR Click mouse to stop repeating narrative and twice to advance to next slide. • Go to www.sucf.suny.edu • Select “Business Partners Applications” • Enter the user ID and password provided to you. • Select “Contract Management Reporting Menu” from the application menu

  4. Adding a New Payment Request Click mouse to stop repeating narrative and twice to advance to next slide.

  5. Adding Staff Click mouse to stop repeating narrative and twice to advance to next slide.

  6. Basic Data Tab Click mouse to stop repeating narrative and twice to advance to next slide.

  7. Fees Tab Click mouse to stop repeating narrative and twice to advance to next slide. Fee Schedule Direct Labor Plus Markup Lump Sum

  8. Fees Based on a Fee Schedule Click mouse to stop repeating narrative and twice to advance to next slide.

  9. Fees Based on Direct Labor Plus Markup Click mouse to stop repeating narrative and twice to advance to next slide.

  10. Fees Based on a Lump Sum Amount Click mouse to stop repeating narrative and twice to advance to next slide.

  11. ECA Tab Click mouse to stop repeating narrative and twice to advance to next slide. There are three types of payment methods: • Direct Labor times an Overhead Multiplier • Lump Sum Amount based on percentage of work completed • Actual cost based on the invoice(s) from sub-consultant plus a markup

  12. ECA Tab Click mouse to stop repeating narrative and twice to advance to next slide.

  13. Field Order and Change Orders Click mouse to stop repeating narrative and twice to advance to next slide.

  14. Site Rep Tab Click mouse to stop repeating narrative and twice to advance to next slide.

  15. Travel Tab Click mouse to stop repeating narrative and twice to advance to next slide.

  16. Miscellaneous Tab Click mouse to stop repeating narrative and twice to advance to next slide. Printing and reproduction costs Equipment rental Field office expenses under a Construction Manager contract Additional testing when authorized in the contract under reimbursable expenses

  17. Sub-consultant Tab Click mouse to stop repeating narrative and twice to advance to next slide.

  18. Attachment Tab Click mouse to stop repeating narrative and twice to advance to next slide.

  19. Summary Tab • Electronic Submission Click mouse to stop repeating narrative and twice to advance to next slide.

  20. Certification Form • Print and Sign • Certification Form Click mouse to stop repeating narrative and twice to advance to next slide. Two (2) signed original certification forms must be mailed to: State University Construction Fund Design Unit 353 Broadway Albany, NY 12246

  21. SUCF Approval SUCF Approval Click mouse to stop repeating narrative and twice to advance to next slide. Approval Contingent Upon: • Successful Electronic Submission • SUCF Review • Signed Certification Form Received and Approved

  22. OSC Approval and Payment OSC Review and Payment Status Click mouse to stop repeating narrative and twice to advance to next slide. NYS eSupplier website (Job Aid # JAO-VN201-025 located at http://www.osc.state.ny.us/vendor_management/jao_vn201_025.pdf)

  23. Payment Process Overview • Enter Payment Information Electronic Submission • Print and sign Certification Form • SUCF Approval OSC Approval and Payment Click mouse to stop repeating narrative and twice to advance to next slide.

  24. Thank You!Please Email Your Questions to: CapitalPaymentSystem@suny.edu

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