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Kristina Bobe kbobe@gpo Outreach Librarian, Education & Outreach unit

“Welcome FDsys, So Long GPO Access”. Kristina Bobe kbobe@gpo.gov Outreach Librarian, Education & Outreach unit U.S. Government Printing Office (GPO) DC SLA and the SLA Government Information Division Sponsored by LexisNexis - September 14, 2011. Getting started….

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Kristina Bobe kbobe@gpo Outreach Librarian, Education & Outreach unit

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  1. “Welcome FDsys, So Long GPO Access” Kristina Bobe kbobe@gpo.gov Outreach Librarian, Education & Outreach unit U.S. Government Printing Office (GPO) DC SLA and the SLA Government Information Division Sponsored by LexisNexis - September 14, 2011

  2. Getting started… What types of libraries or information centers do you work in? How many of you are in a Federal Depository Library? How many of you have used Fdsys?

  3. What is FDsys? - www.fdsys.gov • FDsys provides free online access to official Federal Government publications. • 3 components: • FDsys is a Content Management System • FDsys is a Preservation Repository • FDsys is an Advanced Search Engine • FDsys provides enhanced searching and access features for Congressional materials, Presidential materials, and materials from Federal agencies.

  4. FDsys Collections Currently around 40 collections, which are: • Primarily comprised of legislative and executive branch publications; light on judicial, for now. • Available from around 1994 to present – some begin earlier, others later (currently mirrors content on GPO Access). • Not uniform; some collections are only available for a fixed time frame, for example • Commerce Business Daily (ceased in 2001) • GAO Reports (1994-2008)

  5. Status of FDsys • On December 20, 2010, FDsys became GPO’s official Web site for Government information. • What about GPO Access? • FDsys and GPO Access are still updated. • GPO Access will be ‘sunsetted’…… • FDsys development is on hold; future development is contingent upon funding. • Content updates continue.

  6. FDsys and Open Government • FDsys - based on concepts of interoperability and reuse. • XML data allows for new ways to use the content (FedThread.org, govpulse). • FDsys content available in major search engines. • Other government sites rely on FDsys to enrich their user experience: • FR 2.0 (federalregister.gov) • Regulations.gov • Science.gov

  7. e-CFR and FDsys • For 2011, the e-CFR will continue to reside at http://www.gpoaccess.gov/ecfr/; accessible in the list of available FDsys collections in the "Other Resources" section of the FDsys collection browse page: • http://www.gpo.gov/fdsys/browse/collectiontab.action -- nothing has changed with the e-CFR at this time. • The Office of the Federal Register (OFR), National Archives and Records Administration (NARA) is working with GPO on a replacement for the entire e-CFR publishing platform with a public access component that will be incorporated into FDsys in a later release.

  8. Authentication Blue ribbon = Means the document being viewed has not been altered since GPO made it available on FDsys GPO Seal of Authenticity = Collection has undergone the Authentication process

  9. FDsys Search Options… Browse Simple (Basic) Search Advanced Search Retrieve by Citation

  10. From the home page at www.fdsys.gov Browse

  11. Browse options: By Collection, Committee, or Date

  12. Select by year

  13. Expand Title to “drill down” to desired level

  14. Click on ‘Download’ to access full text of parts

  15. Simple Search

  16. Simple Search results

  17. Refine using ‘Within Results’ checkbox 1,767 results… To 698 results… To 586 results… To 31 results…

  18. More Information: File formats and options for retrieval

  19. PDF example

  20. More Information:Document in Context

  21. (My highlighting in yellow)

  22. Boolean and Other Search Operators *default operator is AND (in GPO Access it was OR) • Normal Boolean operators: and, or, not (or “-” sign) • Exact phrase: use “double quotes” • Find the words, use parentheses: (in any order) • Proximity: near/# • "Health care" near/10 Obama • Ordered proximity: before/# • (Bill Clinton) before/50 (Hillary Clinton) • Truncation/wild cards: * to replace multiple characters, congress* for congressional or congressmen ? to replace a single character: helpful for alternate spellings ?addafi, ?sama

  23. Relevance Tweaking “+” sign adds weight to a term – use it to tweak the relevancy of the search results There are differences in the search results for the following searches: "tea party" job +education vs. "tea party" +job education

  24. Advanced Search From the home page, next to Simple Search: Click here and this takes you to advanced options

  25. Advanced Search Searches full text and metadata like Simple Search Results are presented similar to results for simple search Advanced search makes it possible to construct more focused queries and narrowed search results Tip: Learn how to construct proper syntax or a search string using the ‘Help’ guides that are available

  26. Search on Publication Date…

  27. Select one or more collections to search, then ‘Add’ or ‘Remove’ as needed

  28. Retrieve by Citation

  29. ‘Retrieve by Citation’ option: • Retrieves the smallest piece (granule) of the document. • Presents in PDF format in a new window. • Requires turning off pop-up blockers or changing settings to allow pop-ups from gpo.gov.

  30. Fill in fields for citation…

  31. Advanced Search Options from the Simple Search Box: Field Operators • Allow search across the Metadata. • Are specific to individual collections. • Are recommended for frequently repeated searches in a specific collection.

  32. Click on ‘Help’ to find Metadata, Field Operators, and search examples…

  33. …then click on ‘What’s Available’ to find Field Operators specific to each Collection

  34. Use one or more Field Operators to customize your search

  35. Current/Historical Editions Sort Option Find older versions of documents where it says ‘Historical editions have been hidden from results. Show all editions.’

  36. Search in: Additional Government Publications collection • Use the Advanced Search feature to search within publications located in the Additional Government Publications collection. • Select the Additional Government Publications collection. • Under “Search in:”, select Publication Name. • Use the additional drop down box to select the desired publication to search within.

  37. What is Metadata? • MODS: data about the publication • Metadata Object Description Schema • PREMIS: preservation data • Preservation Metadata: Implementation Strategies

  38. What is the big deal with metadata? Relevant search results GPO Access vs. FDsys Zero in on captured metadata for precision searching Different metadata is captured for different collections, this allow you to do very specific searches over collections

  39. MODS Metadata Example

  40. Metadata Field Display Name = upper case Field Operator = lower case, no spaces

  41. http://www.gpo.gov/help/field_operators.htm

  42. Search Results Example

  43. Browse example

  44. More Information Example

  45. Contact Education and Outreach fdlpoutreach@gpo.gov Questions http://gpo.custhelp.com Thank you!

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