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Subawards Clean them up, Close them Out!

Subawards Clean them up, Close them Out!. MRAM April 2014. Subawards Closeout. Subs team is tightening their processes Will model GIM 39 (Closeouts of Prime Awards) Advance email notifications to PIs and Departments Close PO Then close subaward Close the budget number when appropriate.

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Subawards Clean them up, Close them Out!

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  1. Subawards Clean them up, Close them Out! MRAM April 2014

  2. Subawards Closeout • Subs team is tightening their processes • Will model GIM 39 (Closeouts of Prime Awards) • Advance email notifications to PIs and Departments • Close PO • Then close subaward • Close the budget number when appropriate

  3. Subawards Clean-Up Project • 150 subawards with end dates before 12/31/13 • Scheduled to be closed on 4/30/14 • Single email notification will be sent to PIs and Departments on 4/14/14 • Excel spreadsheet attached with a full list • Also notified MRAM by email and meeting • Is anything more needed?

  4. Next Project • Converting from PAS to Ariba for purchase orders • Records expiring in 2014 will stay in PAS • Records expiring in 2015 will be moved to Ariba • New records will be set up in Ariba • Details coming in the next few months

  5. Other Subawards News • Subawards Campus Workgroup has begun meeting 1x per month • Project #1 – PAS to Ariba conversion • Project #2 – new Intake form • Details to be reported to MRAM on a regular basis

  6. Subawards Workgroup Members • Becky Rooney • Tara Trowbridge • Maya Beal • Ted Hanson • Deborah Fishler • Natalie McNabb • Meghann seiler • Mark Centuori • Brenda Kelly • Marcea Kato • Gretchen Davis Richey • Lynette Arias (ad hoc) • Kristina Hyman (ad hoc) • Laurie Hunt (ad hoc) • Josh Levine (ad hoc) • ORIS Rep (TBD)

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