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This report covers the period from April 2015 to June 2015 and focuses on service delivery environment, organizational environment, governance, and the status of the secretariat. It also provides a breakdown of expenditure during the first quarter of 2015/16.
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CIVILIAN SECRETARIATFOR POLICE FIRST Quarter Report of the Civilian secretariat for police 2ndSEPTEMBER 2015
BACKGROUND This report covers period April 2015 to June 2015 and deals with the following areas: • Service Delivery Environment • Organisational Environment • Governance • Status of the Secretariat • Breakdown of expenditure during the first quarter of 2015/16
SERVICE DELIVERY ENVIRONMENT • Afrophobic attacks on African foreign nationals made a huge impact on the Secretariat’s activities during first quarter • Secretariat convened interventions in the form of awareness programmes to minimise violent attacks • Communications and Intersectoral Coordination and Strategic Partnerships Programmes played a key role involving communities • Interventions not planned in APP caused huge expenditure patterns during the first quarter • “One Humanity” project will be an on-going given the nature of unfolding social dynamics
ORGANISATIONAL ENVIRONMENT • Secretariat filled 107 of its 118 funded posts • 83% posts were filled in line with the approved establishment • Critical vacant posts: Secretary of Police, Chief Financial Officer, Chief Director: Monitoring and Evaluation, Director: IT • All these posts were advertised and HR processes are underway to appoint
GOVERNANCE Audit and Risk Management activities were: • Approved three year internal audit strategic and operational plan • Approved audit committee charter • Approved internal audit charter • 1st quarter Audit committee meeting held to provide oversight role over organisational performance • 1st quarter Risk Management Committee held to provide oversight on progress on enterprise risk management system, including departmental risk registers
STATUS OF SECRETARIAT IN FIRST QUARTER • Secretariat successfully implemented its own Virtual Private Network and are functional with regard to financial and personnel systems, email, internet • Secretariat is not in position to implement electronic supply chain management system LOGIS due to shortage of staff in terms of segregation of duties which is a risk with regard to BAS and PERSAL • “One Humanity” campaign initiated due to xenophobia attacks in April and May 2015 contributed towards higher than anticipated spending in Programme 2: Intersectoral Coordination and Strategic Partnerships
PROGRAMME: INTERSECTORAL COORDINATON AND STRATEGIC PARTNERSHIPS
KEY ACHIEVEMENTS • 12 CSF’s evaluated • 5 police stations implementing school safety protocol assessed • 22 CPF’s assessed • Established the stakeholders committee and Task Team on Rural Safety in partnerships with the Gauteng Department of Community Safety and Gauteng Department of Agriculture • Engagement with academic institution Tshwane University of Technology on implementation of safety and security measures for students • Number of provinces implementing CPF guidelines were achieved
PROGRAMME: INTERSECTORAL COORDINATION AND STRATEGIC PARTNERSHIPS
KEY ACHIEVEMENTS • White Paper on Safety and Security was developed and advertised for public comments. Comments are being made into the document • The Resource Centre Quarterly report has been finalised
KEY ACHIEVEMENTS Firearms Control Amendment Bill: • Bill was published in the Gazette for public comment in March 2015. Comments were collated and analysed in May 2015. Bill has been revised based on comments received from the public. The Bill will be submitted to Cabinet Committee for approval for tabling in Parliament in July 2015 Critical Infrastructure Protection Bill: • The Bill was consulted upon with various relevant departments and stakeholders. The bill has been revised based on comments from the Cabinet Committee, Office of the State Law Adviser, relevant departments and stakeholders. The Bill will be submitted to Cabinet Committee in July 2015 for approval for publication in the Gazette for public comment
KEY ACHIEVEMENTS The Protection of Constitutional Democracy against Terrorist and Related Activities Amendment Bill: • The Bill has been consulted with by relevant departments. A draft Bill has been prepared. Further way forward on this Bill is dependent on the civil application that has been launched by MrOkah who had been prosecuted for terrorism, in which application he attacks a number of relevant Constitutional issues in the Protection of Constitutional Democracy against Terrorist and Related Activities Act, 2004. As a result of the court abeyance until the court matter has been finalized
KEY ACHIEVEMENTS • Four police station oversight visits conducted • Four oversight visit reports produced • One audit report relating to Domestic Violence Act finalised
EXPENDITURE NOTES • Expenditure up to June 2015 is 32.6%. On a straight line projection the ideal spending percentage would have been around 25.0%. The Secretariat is overspending with around 7.6% translated into budget more or less of R7,9 million • If a comparison is made between actual expenditure versus actual drawings the Secretariat has spent R9.2 million more than its envisaged spending which is 8.8% of the total budget • Compensation of Employees is at 25.7% spending overall and the main reason is the higher than anticipated annual cost of living salary adjustment • The over spending in the Secretariat is mainly due to the additional costs related to community outreach programmes after the Xenophobia attacks which could be regarded as unforeseen and unavoidable expenditure
QUARTERLY BREAKDOWN OF EXPENDITURE PER ECONOMIC CLASSIFICATION
END Enkosi Thank You Dankie Ngiyabonga
