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Digital Preservation: Ensuring Continuous Access to Information for Research

This presentation from the 2014 SirsiDynix Northeast Users Group Conference covers the library's fourth year of a digitalization project aimed at ensuring continuous access to crucial research materials. It discusses project goals, objectives, and milestones, the importance of digitizing fragile and unique materials, and the selection process for digitization. The session also highlights staffing needs, equipment evaluation, and digital repository storage solutions, concluding with valuable lessons learned regarding student engagement and cost sustainability.

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Digital Preservation: Ensuring Continuous Access to Information for Research

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  1. Digital Preservation: Ensuring Continuous Access to Information for Research 2014 SirsiDynixNortheast Users Group (SNRG) Conference Beverly D. Charlot June 10, 2014

  2. Presentation Overview The library is in the fourth year of a small digitization project. This session will cover: • The target goals, objectives and milestones; • Why digitize; • Materials selected; • Staffing needs; • Scanning equipment; • Digital Repository storage; • Lessons learned

  3. Target Goals and Objectives • Digitize materials no longer suited for the shelf • Fragile / Damaged • Inventory of library materials • Materials published before 1923 • Unique publications • Rare materials • Collection Analysis • An assessment by library liaisons -- included Library of Congress and Federal Documents (subject specific) materials

  4. Why Digitize? Impact on student learning outcomes -- many are primary sources -- some are out of print books (no longer published) Provide access to materials no longer suited for the shelf Repurposing library space

  5. Materials Selected to Digitize • Materials included in the original State College collection • Materials unique to the university

  6. Materials Selected to Digitize cont. • Library of American Civilization (LAC) microform • Library of English Literature (LEL) microform collection of literary works • Fragile Federal Documents selected by subject liaisons • Education • Social Services • Agriculture

  7. Staffing Needs • Temporary staffing included in the grant • 1 full time & 1 part time • Digitized selected materials • Cataloging and Metadata • Student workers as assistants • Digitized selected materials • One volunteer student assistant • Digitized selected materials

  8. Equipment Evaluation • Evaluated scanning equipment before purchase • Training was provided ALOS Z-Scan Microform Scanner Zeutschel book scanner

  9. Digital Repository Storage • Investigated various digital library software

  10. Digital Repository Storage • Issue – Cost Sustainability • Solution – Collaborated with University IT and Library Technology Purchased Selected Digital Collection Management Software Library Computer Server

  11. Digital Repository Storage • William C. Jason Library Digital Collections Site

  12. Lessons Learned • Student engagement (historical interest & educational knowledge) • Amount of time needed to rescan or perform post-imaging work (cropping & color correction) • Cost sustainability (data storage) • Staffing

  13. Questions? For attending this session

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