1. Ensuring Democracy through Digital Access SLNC Staff Kick-Off Meeting October 26, 2009

2. Agenda • Introductions • Description of grant project • Institutional roles • Timeline • Progress report • How does this affect you? • How do you want to stay informed?

3. Introductions *New Staff Member: Marcellaus Joiner

4. Grant Project Description Ensuring Democracy through Digital Access

5. EDTDA: Description • Historical view of the development of the state's government and infrastructure in the 19th and early 20th centuries • Will be made available through the SLNC’s Government Documents Collection & Internet Archive • 775,000 pages; roughly 2,300 volumes • Primary audience for the collection will be historians, researchers, and students (both university level and K-12) of North Carolina • SLNC, ECU, UNC-CH’s CDLA, Legislative & Supreme Court Libraries

7. Institutional Roles

8. EDTDA: Institutional Roles • State Library of NC • Selected content • Will host content • Metadata creation / updates • Website • History Salons • African American History in NC • Public Health in NC • Brief descriptions of each (not obvious) title • Subject terms • Coordinating with other government libraries to locate materials • Update WorldCat / Voyager

9. EDTDA: Institutional Roles • ECU • PI • Extract metadata & PDFs from Internet Archive • Educational component • In 2nd year, will lead workshop for master teachers to develop educational activities that will incorporate materials into classroom learning based on North Carolina Standard Course of Study. Materials will be added to collection website in special educator portal. • Website • Coordinate design • General oversight • Brief descriptions of each (not obvious) title • History Salon • Transportation

10. EDTDA: Institutional Roles • UNC-CH’s Carolina Digital Library & Archives • Scanning • Most of content coming from their collections; managing tracking database • Website • History Salon • American Indian History in NC

11. Timeline

13. Progress Report

14. EDTDA: Progress Report • Staff hired at all three institutions (hooray) • ECU website RFP written; purchased website URL • UNC has scanned 10,350 pages / 143 volumes • ECU has “extracted” first test batch of data • SLNC has provided first batch of “missing” volumes to UNC; pulled and checked out several more • SLNC has reviewed several content-related issues/requests • General website layout, history salons, and URL agreed to: http://www.ncgovdocs.org • SLNC beginning to evaluate estimated vs. actual page counts

16. How does this affect you? For some of you, this question may have been answered already. 

17. EDTDA: How does this effect you? • Metadata creation: MJ • Cataloging updates (WorldCat / Voyager): MJ, KK, EN, JD • Serials check-out: MJ, KK, SC, ?? • Website content creation/review: MJ, ISB staff??  • Subject term creation: MJ, AR, JD, ?? • Selection / Content review: JD, MJ • MJ: current issues • Blogging: MJ, AR, JD?, others as needed?

18. EDTDA: Website content • History Salon • African American History in NC • Public Health History in NC • Title Descriptions • Brief, one or two sentence descriptions of serial titles (there are about 100, although not all will require description) • E.g., Adjutant General’s Reports will need explanation; Biennial Report of the Department of Labor may not • Subject Terms • Selection • Application

19. Sample webpage: EDTDA Titles Title of Document One to two page description of the document and its contents. This may go one for a line or two. Description continues. . . Title changes: Title change one, Title change two, Title change three Subject terms: Subject term one,Subject term two,Subject term three,Subject term four Title of Document One to two page description of the document and its contents. This may go one for a line or two. Description continues. . . Title changes: Title change one, Title change two, Title change three Subject terms: Subject term one,Subject term two,Subject term three,Subject term four Title of Document Subject terms: Subject term one,Subject term two,Subject term three,Subject term four

20. Sample webpage: EDTDA Subjects All of the titles in this collection have been tagged with keywords that will help you find more information on particular topics. Please select a topic from the list below to retrieve a list of related titles. Blah BlahBlah. Airplanes Cherokee Indians Civil War Emancipation Railroads Tuscarora War World War I NOTE: To begin with, we will create a list of terms extracted from the catalog records for all of the selected titles. Then, we will need to assess this list and possibly generalize the terms, adding terms that may be necessary / missing. All metadata records will be tagged with some # of terms.

21. How do you want to stay informed?

22. EDTDA: Staying informed • Monthly email updates • Quarterly meetings • WIKI page • Other (suggestions)?

23. SLNC EDTDA To-dos

24. EDTDA: Short-term SLNC to-dos • Import metadata into CONTENTdm from test batch • Subject Term analysis • Identify writer of “Public Health” history salon • Identify writers of title descriptions (to work in partnership with Maury and John at ECU) • Begin editing metadata