TES-Webinar Preparing for Registration

1. TES-WebinarPreparing forRegistration Defining Generic and Student Fee Sheets Wed Webinar #3

2. Webinar Topics • Generic Fee Sheet vs. Student Fee Sheet • You MUST NOT include any required fees in the Generic Fee Sheet. • How to Define Generic Fee Sheet. • How to Define Student Fee Sheet.      a.   Define Required Courses and Fees      b.   Define Other Required Fees      c.   Define Optional Registration Fees      e.   Generate Student Fee • The uses of the Fee Sheets      a.   Secretaries Desk      b.   Remote Receipts      c.   MySchoolFees • Open Questions about any TES topic

3. Overview Generate Student’s Fee Sheet The same files are used for all processes

4. What are Generic Fees • The simple answer is Generic Fees are: • Student Fees that are not required for a COURSE • Anything Else you sell either to Students or the Public

5. What are Student Fees • Student Fees are a set of fees Generated for a specific student based on their SCHEDULE and their GRADE level.

6. The Two Fee SheetsMERGE into Secretary’s-Fee Sheet

7. One Critical Change

8. An Easy Automatic Change • OLD Setup Menu in Remote Receipts

9. Compressed Filesare Created each day at startup

10. Menu ChangeMain Menu – Receipt Tab

11. Menu ChangeRemote Receipts-Setup

12. Menu ChangeMySchoolFees - Setup

13. Define Generic Fee Sheet

14. Generic Fee SheetInsert Item • Order: defines the display order in the list • […] this button used to select account • Tx this is a taxable item • Press [ESC] when finished

15. Define: GENERICCreate a Group

16. Generic Fee SheetDelete Item(s)

17. Generic Fee SheetAdd a Category • After adding the category you must add the individual items

18. Generic Fee SheetDelete a Category

19. Define Student Fee Sheet • Define Required Courses and Fees

20. Notes on Defining Course Fees • Use Section Numbers ONLY when you need to split course fees to different accounts (teachers, etc.) • If you assign a Section number to a course your must assign a Section number to ALL sections of that course. • Prorate is a future feature and is not available in the 12-13 school year.

21. Semester vrs Year Courses You need to understand how your registrar assigns course numbers: Example 1: Chemistry Year Long Course # 3620 Even though 3620 appears twice in the student file (sem 1 and sem 2) TES will only generate 1 fee. Example 2: Chemistry Year Long Course scheduled by semester: Course 3620 is sem #1 Course 3625 is sem #2. You would put the course 2 times in you course table and bill sem 1 separately from sem 2.

22. Sem / YearQuick Fix Because of the nearly infinite ways registrars can configure a student records system to store student schedules we often find it impossible to know before you process schedules if MSA will generate 1 fee for a given course or two. If it Generates 2 fees: Modify the course definition table to reflect the fees by semester and you are ready to go.

23. Define Other Required Fees

24. Define Optional Registration Fees

25. Generate Student Fee Sheets