Preparing for the Webinar

1. Preparing for the Webinar • Check volume • Roll Call – answer the following question in chat: What do you consider the main course of a holiday meal (everything else revolves around it)? • Once the webinar begins, we will be recording, including the chat.

2. Supplement, Not Supplant Methodology Webinar recorded on December 18, 2018

3. Navigating the webinar • When you see the conversation icon, you have an opportunity to respond in the CHAT section. • The page icon with a number is connected to the handout referenced on the slide. So, the one to the left shows we are referencing Handout #3 • You can pose questions through the chat, by raising your hand, or through email: • Sharon.mills@esc16.net (live webinar only) 3 ?

4. Norman Rockwell’s Freedom From Want

5. USDE Requirement When a district receives Title I funds, the district must have documentation that confirms either: • All three components of the SNS Methodology OR • A statement of exemption

6. Purpose of the SNS Provision • The purpose of a supplement, not supplant provision is to help ensure that federal grant funds are expended to benefit the intended population defined in the authorizing statute, rather than being diverted to cover expenses that the LEA would have paid out of other funds in the event the federal funds were not available. In this way, the federal government can ensure that the level of state and local support for a program remains at least constant and is not replaced by federal funds.

7. TEA Guidance on Supplement, not Supplant • Based on TEA guidance, districts that have one campus per grade span with no duplication of grades, will not be required to demonstrate a methodology for Supplement, Not Supplant.

8. Clarification Duplication of grade span… USDE’s interpretation of grade span means two or more campuses of the same type: • High school • Junior high/middle school • Elementary

9. 3 The Code Structure • First: Fund Code • Then Object Code • Possibly PIC

10. 4 What to include 5 • FUND codes 103-199 (state and local funds) • ORG codes 001-698 (campus level) • In the chat box respond with • Y for I know where to find FASRG • N for I don’t know where to find FASRG • ? for What is FASRG

11. 5 PIC Codes to consider • 11 – Basic Educational Services • 21 – Gifted & Talented • 22 – Career and Technical (only to appropriate grades/campus type) • 23 – Services to students with Disabilities • 25 – Bilingual Education and Special Language Programs • 31 – High School Allotment (only to appropriate grades/campus)

12. For more consideration • 30 – Title I, Part A Schoolwide activities related to SCE – these funds MAY be excluded • No funds reserved at the district level would be included

13. Questions? 1a • Live webinar – typed Qs or voiced • Recorded version – contact ESC

14. 7 Components of the SNS Methodology • Statement of the methodology • Criteria used in methodology • Mathematical calculation formula In the chat, identify which of the three components you think will be most challenging for you.

15. 1. Statement of the Methodology • State whether the allocation of State and local funds was determined on a districtwide basis or by grade span • Remember that grade span here means campus type: high school, middle school, elementary • State the type of methodology used (per-pupil or weighted or personnel and non-personnel costs or…) • Include a restatement of the statute/purpose of the SNS requirement

16. 2. Criteria used in Methodology • The LEA’s description of its SNS methodology must include the criteria used to distribute State and local funds to campuses: • District per-pupil amount for State and local funds; • Weights assigned, if any; • Classes of personnel, if applicable; • Other – LEA would specify

17. 3. Mathematical calculation formula • “Show your work” • Provide the mathematical formula showing how calculations were made; otherwise, an auditor will determine his/her own calculation of the methodology.

18. Samples samples • Look at the samples included in the handouts

19. Validation Timeline • Two LEAs per ESC area will be randomly selected – no multiple hits, so if chosen for another validation, you will not be chosen for this one • In 2018-2019 the validation is REPORT only • Technical Assistance required to fix any subpar methodologies/exemption statements for 2019-2020

20. TIMELINE in 2019 –draft at this point • Jan 14 – selected LEAs notified • Jan 22 – deadline for LEA to upload methodology • Feb 21 – TEA contacts ESCs • Feb 28 – ESCs send comments back to TEA • March 4 – Results to LEAs that were validated

21. 7 SNS handbook • How to document Compliance for an auditor – page 7 • SNS Methodology and Required documentation – page 8 • FAQs – page 13 • Samples – page 19 • Templates – page 23

22. Notes… • SNS methodology should be in place at time budget is board approved (except this year) • LEA should be able to back up / document methodology through general ledger • SNS Methodology is not about expenditures but about budget • Summary of Finance only shows STATE funds, no local

23. Notes… • Weighted allocations can be by campus type instead of student “type” or to categories (i.e. new technology and technology maintenance) • TEA will be looking for: • Consistency across LEA’s chosen methodology type • That funds are distributed equitably • Whether LEA can back up methodology in the general ledger

24. Next Steps • Complete before January 14 • If need board approval, put it on the agenda • Be sure methodology matches general ledger • Identify any funds that are specific to a campus or grade span

25. Now we see the turkey, the sides, and who gets a part of the meal.