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IEEE Geographic Unit Relationship Overview

Learn about the geographic units in the IEEE organization, including sections, chapters, affinity groups, and their relationships. Discover the benefits of getting involved in your local IEEE community.

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IEEE Geographic Unit Relationship Overview

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  1. Plenary III 8 AM Sunday

  2. MGA in 1000 words or less Joe Lillie IEEE Vice President - Member and Geographic Activities

  3. vTools David Green

  4. Sections, Chapters and Branches – Not Necessarily In That Order Training Session IEEE SoutheastCon 2009 8 March 2009

  5. This AM • An introduction to what is available and what will be available in IEEE positional training – and a bit of what is to come • The Basics

  6. IEEE Section & Chapter Management Charles Lord Region 3 Member Engagement and Life Cycle Management Region 3 Leadership Development and Regional Support March 2009 Edition – Short Form

  7. www.ieee.org/web/geo_activities/units/index.html Most of what I cover in this module is available off of this website.

  8. IEEE Organization MEMBERS Board of Directors Assembly PSPB IEEE-USA EducationalAct. Standards Assoc. MGA Technical Act. Executive Comm. Regions & Sections Societies & Tech. Councils Staff& Society Executive Directors

  9. Geographic & Technical Unit Relationship Technical Activities Board Parents - WIE, Consultants, LMC, GOLD IEEE Societies/ Technical Councils

  10. Region, Area & Geographic Council • Region (10) • All parts of the world are in a Region. • Established to help manage the activities of the IEEE Sections. • Areas • Established as parts of a Region – management and administrative organizational unit of the Region • Geographic Councils (18) • Formed by two or more Sections to help achieve common goals (i.e. produce newsletter, conduct joint meetings). • Report to the Sections that formed it.

  11. Sections & Subsection • Section (326) • Basic operating geographic organizational unit of IEEE • Formed by the MGA Board • Need at least 50 members to form a Section • Subsection (34) • Subunit of a Section • Need at least 20 member to form a subsection

  12. Technical Chapters • A subunit of a Region, Section, Group of Sections or a Geographic Council • Established by a group of 12 or members of an IEEE Society • Responsible to both the Geographic Unit and the Technical Unit • 1,883 as of 31 Dec 2007

  13. Affinity Groups • A non technical subunit of a Region, Section, Group of Sections or a Geographic Council • Established by a group of 6 or more IEEE members • Responsible to both the Geographic Unit and to the parent organization • 277 as of 31 Dec 2007

  14. IEEE Sections By Region R7 – 20 R1 to 6 – 165 R10 – 56 R1 – 22 R2 – 20 R3 – 41 R4 – 23 R5 – 24 R6 – 35 R8 – 52 R9 – 33 165 – USA 161 – Non USA

  15. Geographic Unit Relationships • Regions oversee Sections • Sections oversee Subsections, Chapters, Student Branches and Affinity Groups • Councils are comprised of Sections, and exist at the pleasure of the member Sections • Some Councils (but not all) have Chapters and Affinity Groups, and therefore oversee them

  16. Geographic Unit Relationships • Affinity Group Parents also oversee Affinity Groups • Women In Engineering (WIE) • Consultants’ Networks • Graduates of the Last Decade (GOLD) • Life Members Committee • Student Branches oversee Student Branch Chapters • Societies also oversee Chapters and Student Branch Chapters

  17. IEEE Sections • Sections provide a community of colleagues • Members build a network through local Section, Chapter, Student Branch activities • Develop new skills by taking an active role • Gain management, teamwork and leadership experience • Gain recognition for accomplishments and recognize the achievements of others

  18. Section Size by # Members - All Regions(not including Student)(out of 325 Sections – 31 Dec 2007) • Average = 912 • Santa Clara Valley (R6) is the largest Section – 12,754

  19. Required Reports for Geographic Units • In order to receive funding from MGA Board, units must submit the following: • Financial Report • Officer Report • Meeting Reports (all units) • Section, Subsection, Technical Chapters & Affinity Groups • All financial activity & officers should be reported through the Section, including that of subunits • 10% bonus if all reporting submitted no later than end of third week in February

  20. Officer Confirmation Reports • Even if there are no changes, must report officers on annual basis • IEEE Membership must be current. • Membership Grade – Graduate Student, Member, Senior, and Fellow grades qualify • Must reside in the geographic area. • Chapter Officers - must be a member of the Chapter's Society. Joint Chapters only required to be a member of one of the Societies. • www.ieee.org/officer_report • MGA Contact – Joe Hale (j.hale@ieee.org)

  21. Meeting Reports • Submit electronically (www.ieee.org/L31) • Can be submitted at any time but the unit will not receive credit for meetings reported after their rebate has been distributed. • Report all Meetings • Categories • Technical (Educational Topics, Tutorials) • Non-Technical (Professional/Career, Social) • Administrative (ExCom Meetings) • MGA Contact – Peggy Kovacs (p.kovacs@ieee.org)

  22. Meeting Requirements • Sections & Subsections • At least 5 technical, non-technical or administrative meetings • Chapter • At least 2 technical meetings • Affinity Groups • At least 2 technical, non-technical or administrative meetings

  23. Contiguous Section Members • Is granted as requested by IEEE members who would prefer to be associated with a geographically neighboring Section instead of the one assigned. • Form available on web or for email attachment • MGA Contact: Contact: Joe Hale

  24. Geographic Unit Formations • Formed via Petition that is approved by the MGA Board • Section; Subsections; Technical Council; Chapter; Affinity Group; Student Branch and Student Branch Chapters • MGA Contact: Joe Hale http://www.ieee.org/web/geo_activities/units/forms_petitions/index.html

  25. Recognition Products & Supplies • Banners, Certificates, Officer pins, and Plaques. • For volunteers only • MGA Contact: Donna McClelland • Order online available http://www.ieee.org/web/geo_activities/units/products/index.htmlv

  26. Certificates

  27. Plaques

  28. Section or Chapter Chair Pins

  29. Section/Chapter/Affinity Group Meeting Summary • 12,133 - Total meetings • Over 315,000 participants • Average attendance = 37 • Average meetings per Section = 38 • 9,198 Technical meetings (75% of total) • Includes technical, professional, social, educational & administrative topics

  30. IEEE Member & Geographic Activities Helping Sections to Service Members SAMIEEE – Volunteer access to member data & demographics EWH – Web Hosting for over 1,150 units e-Notice - Electronic newsletter subscription service – 522 units enrolled (Regions, Councils, Sections, Subsections, Chapters, Societies, Student Branches and Conferences) Providing Member Relationship Management Enabling Member Communications

  31. IEEE Member & Geographic Activities vTools • Provide IEEE organizational units with web-based tools to manage their ongoing activities • Tools will include OUMgt: Meetings, WebInABox, Finance, Demographics, Elections, and others. • This project is made possible by volunteers’ efforts with support and assistance from IEEE Staff

  32. Region Assistance • Section Support Via Regions (SSVR) • Funds set aside by MGAB each year • To be used at the discretion of the Region Director • Great source for funding special projects, initiatives

  33. Society Assistance For Chapters • Each Society has its own program • for example, PES has a High Performing Chapter Grant Program • Refer to Society Chapter Funding Guide for more information • http://www.ieee.org/chapters

  34. Conference Income • Sponsorship opportunities with Societies, Sections, other Chapters • See Technical Activities Conferences web page for more information: • http://www.ieee.org/, Conferences tab

  35. How is the money used? • IEEE-sponsored activities: • Chapter and Affinity Group Support • Newsletters • Student Branch Support • Distinguished Lecturers • Technical, administrative & social meetings • Recognition supplies (banners, plaques, pins, certificates)

  36. Where is the money kept? Unit Bank accounts: • Should be opened in the name of IEEE _______ Section or Chapter • Signature of Staff Director - Financial Services on bank account • Concentration Banking Program • Pays 6 month CD rate, no fees • Local unit retains complete control of assets

  37. http://www.ieee.org/web/geo_activities/units/Resources/financial_.htmlhttp://www.ieee.org/web/geo_activities/units/Resources/financial_.html

  38. Officer Confirmation • Responsibility of Section Secretary • Include all officers: Committees, Chapters, Affinity Groups • Include member #s for verification • Officers must be in good standing and Members • Chapter Chairs must be a member of the Society

  39. Fellows / Senior Members • Fellows elected by IEEE BoD • List available on the web http://www.ieee.org/awards (scroll down to “Fellows Program”) • Senior Member elevations can be identified through SAMIeee

  40. MGA Awards • Achievement Award • Innovation Award • Leadership Award • Larry K. Wilson Transnational Award • William W. Middleton Distinguished Service Award (awarded once every three years, at Sections Congress)

  41. MGA Awards, p.2 • IEEE Vice President Member and Geographic Activities Discretionary Award • Friend of IEEE Member and Geographic Activities Award • Platinum Friend of IEEE Member and Geographic Activities Award • All other RAB awards • Deadline for nominations - 15 October • More info? mer@ieee.org

  42. IEEE Awards • Nomination deadline: 1 July • http://www.ieee.org/awards • Technical awards • Service awards

  43. IEEE-USA Awards • Nomination deadline: 31 July • http://www.ieeeusa.org/awards • Professionalism Awards • Technical Achievement Awards • Literary Awards

  44. Geographic Roster • http://www.ieee.org/roster • Must have an IEEE web account and must be listed in the Roster in order to have access • Updated every two weeks • Includes all Region, Section, and Council officers as reported to IEEE Staff • Updates? officer-data@ieee.org • Data extracted directly from IEEE member database

  45. Functional Alias • Each Section has a functional alias • sec.tucson@ieee.org • sec.phoenix@ieee.org • sec.forthuachuca@ieee.org • Points to Section Chair • Updated annually when officer reporting received • Section email address is constant

  46. Additional Information for Officers

  47. Additional Information • The SCOOP Newsletter • Monthly via email to Sections Chairs & other interested volunteers • Quarterly expanded issue also distributed to Chapters • Anyone can read online • More info? scoop@ieee.org

  48. www.ieee.org/web/geo_activities/units/Required_Reporting/L50_Financial_Report_.htmlwww.ieee.org/web/geo_activities/units/Required_Reporting/L50_Financial_Report_.html

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