Level 2 Industrial Training (BBSE2004 & MECH2012) Briefing Session 26 Feb 2010 (Fri)

1. Level 2 Industrial Training (BBSE2004 & MECH2012)Briefing Session26 Feb 2010 (Fri) Training Website: http://www.hku.hk/mech/training

2. Level 2 Industrial Training • A 3-credit course of your BEng degree programme (optional, starting from 2009) • Also known as “Summer Internship” and “Industrial Placement” • Conducted during summer months of June, July and August • Usually in companies/organizations in Hong Kong, mainland China and overseas

3. Importance of Industrial Training • A valuable experience (prepare you for job seeking, career planning and working) • Industrial training record is useful when applying for the status of Professional Engineer (e.g. HKIE’s RPE) • It could contribute to your final year project and design project (give your ideas & info.) • It could create an employment opportunity (if you perform well)

4. Level 2 Industrial Training • Before the training • Prepare your resume and job application letter • Develop skills in job application & interview • During the training • Develop your working experience • Prepare your training records & reports • After the training • Complete & submit your training report

5. Level 2 Industrial Training • Summer industrial training undertaken in companies/organizations • Students obtain training places by themselves • Department assists students to apply and obtain training places via: • Open recruitments, e.g. CLP, Cathay Pacific, Gammon, MTRC, Swire • Bodies contacted by ME Dept. e.g. • Govt. departments • Private sector (consultants, contractors)

6. Level 2 Industrial Training • Training in companies/organizations • How is it arranged? • How to apply? • How is your performance appraised?

7. Process of Training Placement(Students obtained training places by themselves) * Please provide information about the company and nature of the job. Students found training places by themselves No Dept. approves training Yes Students undertake training

8. Process of Training Placement(Department assists students to obtain training places) Companies, China Affairs Office, Recruitment Centre offer training places Students submit applications Dept. nominates students Undertake training Students attend interviews Unsuccessful Successful

9. Level 2 Industrial Training • Nomination Procedure • Dept. will inform students when vacancies are available • For open recruitments, students may express interest in applying by responding to the notice • For companies contacted by Dept., we will arrange/match suitable candidate(s) to the jobs • Dept. nominate suitable students to company • Company to decide and select

10. Level 2 Industrial Training • Please inform the Dept. immediately if • You have found an industrial training job by yourself • You are offered a training job after the interview • You are turned down by the company after the interview • Main contact person in ME Dept.: • Ms Annie Pang, Secretary, Industrial Training • Tel.: 2859 2633 • Email: training@me.hku.hk

11. Level 2 Industrial Training • Students may obtain training places as Research Assistants and undertake training in ME Dept. • Supervised by ME academic staff • There is no guarantee that our Dept can find a training place for every student • If possible, please take the initiative of seeking other summer training posts by yourselves

12. Schedule of the Placement Process

13. Job Application Tips • Your Résumé or Curriculum Vitae (CV) • It should be neat and tidy, organized, easy to read, with clear headings and indentations • Cover Letter • Be neat, well-spaced and in short paragraphs; check the spelling and grammar; take a polite, positive, enthusiastic and confident tone Useful guidelines: https://career.ust.hk/pdf/Resume.pdf https://career.ust.hk/pdf/Cover%20Letter.pdf Other resources: www.hku.hk/bse/student_career.htm

14. Interview Tips • Preparation • Prepare to describe yourself clearly • Know more about the company • First impression • Arrive punctually or earlier • Dress appropriately • Show confidence & enthusiasm • Do not bargain for training allowance “If you don’t have enthusiasm, you don’t have anything.” Kemmons Wilson, Sr.

15. Level 2 Industrial Training • Important points to note • Job market is very stringent and competitive • Economy • Competitors • Expectations of employers • Do not expect high pay and comfortable job • Organizations look for keen helpers but not leisure players

16. Level 2 Industrial Training • Important points to note (cont’d) • Remember that you are a representative of the University • Behave like a delegate of HKU • Stick to the agreed terms • No early departure • Do your best to maintain a good relationship between HKU and external bodies

17. Level 2 Industrial Training • You should not reject or resign from the assigned training place for unreasonable excuses such as:  • a) To engage with another company for reasons, such as higher pay and convenient location; • b) To prepare for viva/supplementary examination; • c) To settle family/private affairs; • d) To start doing Final Year Project earlier; • e) To go for a holiday • f) Other unjustifiable reasons.

18. Level 2 Industrial Training • During Training • Report for duty punctually, work with commitment, and stay until the last day of the agreed training period • SAFETY FIRST! Avoid doing harm to yourself and others • Obey the company regulations. Respect your seniors and fellow workers • If in doubt, contact the ME Dept.

19. Assessment • You have to write weekly log records and a training report • You shall submit the training report to ME Dept. by 30 Sep 2010 (Thursday) • Your submission date of the training documents will be recorded in the training report • No report will be accepted by the Dept. after the first week of October, and the industrial training of the late-submission students will be marked as “failed”

20. Assessment • Company feedback • The company will be invited to evaluate your performance • Training report • It will be duly marked by your NA Tutor • A student may fail the training course if his/her training performance is unsatisfactory • A training certificate will be issued to indicate the quality of training results: Pass with distinction; Pass; and Fail

21. Exemption/Postponement • You may apply for exemption or postponement of industrial training for good reasons such as: • You have completed a period of approved industrial training prior to your entry to HKU; • You are going to join the study-work programme (sandwich one year) • You have joined the Intensified Learning Opportunity Programme (ILOP) or other recognized internships • Please submit an application as soon as possible for Dept’s consideration

22. Industrial Training Staff • Ms. Annie Pang, Secretary, Industrial Training • Tel.: 2859 2633, Email: training@me.hku.hk • Dr. K.W. Chan, Director, Industrial Training (ME) • Tel.: 2859 7902, Email: akwchan@hku.hk • Dr. S. Hui, Director, Industrial Training (BSE) • Tel.: 2859 2123, Email: cmhui@hku.hk • Mr. S.C. Wu, Deputy Director, Industrial Training • Tel.: 2859 8958, Email: scwu@hkucc.hku.hk

23. To obtain information related to Level 2 Industrial Training Please visit the training Website: http://www.hku.hk/mech/training

24. Application Form and Info • Application form can be downloaded from the training website • Complete your application form by typing or printing • Check your spelling and written English carefully • Please also provide your full resume/CV and a cover letter (they often affect your chance of getting summer training posts!) • Please sign your application form

25. Weekly Log Record • A brief record that summarizes your training activities on a weekly basis • Training supervisors may refer to it from time to time for monitoring your training progress • A useful reference for preparing the training report • A weekly log record template together with a make-up example can be downloaded from the training website

26. Training Report • A comprehensive record of your industrial training • An important basis for assessing your performance and to decide whether you pass or fail the industrial training course • An important document for supporting your application for professional engineer status • A training report structure can be downloaded from the training website

27. Training Report • Typed on A4 paper, one-sided and with proper margins. It should be bound with reasonable quality • The nominal length is about 2500 words • Focus on reporting what you have done and learnt. Avoid unnecessary details. • You may include photos, computer programmes, or company brochures in the report as appropriate • You must obtain prior approval for disclosure of company information

28. Training Report • Typical report elements • History, background, main business of the company • Organizational structure • Work done by you or you observed • Your comments on the work done • Human relations with colleagues • Comments on industrial training • Appendix

29. Housing Department • May continue to offer non-pay summer training places this year • About 5 to 10 places • Faculty can help trainees apply for training subsidy (about $3,500) • Will inform you by email when places are available

30. Thank You! Q & A + Experience Sharing

31. Experience Sharing • Mr. Chan Chun Keung Jack (Training: Housing Department)

32. Gammon University Fellowship 2010-11 • 8 weeks’ summer training with allowance • http://www.gammonconstruction.com/hk/eng/home/hot_news_detail_41.html • Deadline - 28 February 2010.