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Hyatt Regency - Atlanta

2012 – 48 th JOINT PROPULSION CONFERENCE & Exhibit (JPC) and IECEC Future Propulsion: Innovative, Affordable, Sustainable Atlanta, Georgia July 30 – August 1, 2012 6 Month Planning Meeting Tuesday, December 6, 2011 Atlanta, GA. Hyatt Regency - Atlanta. Agenda.

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Hyatt Regency - Atlanta

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  1. 2012 – 48th JOINT PROPULSION CONFERENCE & Exhibit (JPC) and IECECFuture Propulsion: Innovative, Affordable, SustainableAtlanta, GeorgiaJuly 30 – August 1, 20126 Month Planning MeetingTuesday, December 6, 2011 Atlanta, GA Hyatt Regency - Atlanta

  2. Agenda • 8:00-8:30             Gather in Meeting Room (All)8:30-8:45             Opening Remarks and Introductions       (Dave)8:45-9:15             Schedule and Key Milestones    (KC)9:15-10:15          Tour of Hyatt Regency Facilities                (Hyatt Staff)10:15-10:30        Break10:30-12:00        Technical Program    - Call in 888-923-9469 with pass code 8381873#       (Dave, Jerry)12:00-1:15          Lunch1:00-2:00            Invited Lecture, Accompanying Persons, Site Tours, Local program Discussions (AIAA/ASME Local Chapters)   2:00-2:45             Wrap up

  3. Contents • Sponsor Information & Contact Information • Corporate sponsor, Conference chairs, Local support (sponsor company & visitors bureau), AIAA office contact numbers • Location information • City info, convention center, meeting facilities, hotels • Technical Session Planning • Conference Theme • Final Call for Papers • Panel/Special sessions • Preliminary Event planning • Candidate speakers • Local Section Activities • TBD • Conference Planning milestones • Planning Organization, Roles & Responsibilities

  4. Points of Contact • Sponsors: ATK lead + NASA MSFC + AMRDEC + LM + Jacobs + Battelle + JAXA • Lead Industry Sponsor – Alliant Techsystems, Missile Products Group • Lead Government Sponsor – NASA MSFC • Executive Chair: • Industry: Bart Olson, Vice President ATK Missile Products • Government: NASA Chief Technologist, NASA HQ • General Chair: • Industry: Gary Flinchbaugh, VP Programs, ATK Missile Products • Government: Frank Bauer, NASA HQ • Technical Chair: • David McGrath, Director – Systems Engineering, ATK Prop. and Controls • Deputy: Dr. Jerry Welch, NASA • Academic Chair: Dr. Vigor Yang, Georgia Tech • Exhibit Chair: Ms. Geraldine Kimball (Pratt & Whitney Rocketdyne)

  5. Excellent Sponsorship Progress! • ATK - $45K • MSFC - $30K • AMRDEC - $10K (bags for attendees) • Jacobs - $15K (memory sticks) • Battelle - $10K (IECEC support lumped in) • LM - $15K • JAXA - $_K (confirmed) • AIAA Cecilia Capece working additional funding • AIAA Local chapters and local industry outreach - working

  6. Primary Contact Information Deputy Technical Chair Jeff Moorehouse – LM Aeronautics Co. Phone: 817-935-4699 Email: jeff.a.moorehouse@lmco.com Deputy Technical Chair Dr. Jerry Welch – NASA Glenn Phone: 216-433-8003 Email: gerard.e.welch@nasa.gov Technical Chair Dave McGrath, Director, Systems Engineering ATK Propulsion and Controls Phone: (410) 392-1716 Email: david.mcgrath@atk.com 2012 Panel Session Coordinator Mike Lara, VP Programs ATK Propulsion and Controls Phone: (410) 392-1111 Email: michael.lara@atk.com Executive Chair (Industry) Bart Olson, Vice President ATK Missile Products General Chair (Industry) Gary Flinchbaugh, VP Programs ATK Propulsion and Controls Phone: (410) 392-1111 Email: gary.flinchbaugh@atk.com

  7. Primary Contact Information (cont.) AIAA Deputy Director: Air Breathing Propulsion Mr. Jeff Hamstra Lockheed Martin, Fort Worth, TX Phone: 817-935-4702 E-mail: jeffrey.w.hamstra@lmco.com AIAA Deputy Director: Rockets & Space Dr. I-Shih Chang Aerospace Corporation, Los Angeles, CA Phone: 310-336-5917 E-mail: i-shih.chang@aero.org AIAA Deputy Director: Advanced Propulsion & Technologies Dr. Selma Goldstein Aerospace Corporation, Los Angeles, CA Phone: 310-336-1013 E-mail: selma.goldstein@aero.org AIAA Director, Propulsion & Energy Group Prof. Ashwani Gupta University of Maryland, Mechanical Engineering 2159 Martin Hall College Park, MD 20742 Phone: 301-405-5276 Fax: 301-314-9477 E-mail: akgupta@eng.umd.edu

  8. Technical program organizing committee contact listConference Partners ASME Technical Program Chair John W. Robinson Boeing Company P.O. Box 3829 Seal Beach, CA 97040 Phone: 714-896-1292 Fax: 714-896-6930 Email: jwelshr@gmail.com SAE Technical Chair Ramon Chase Booz Allen Hamilton Inc. Suite 600 3811 North Fairfax Dr. Arlington, VA 22203 Phone: 703-816-5279 Fax: 703-346-6527 Email: chase_ramon@bah.com ASEE Technical Chair Robert A. Frederick, Jr. UAH Propulsion Research Center Univ. of Alabama 5000 Technology Drive, TH S231 Huntsville, AL 35899 Phone: 256-824-7203 Fax: 256-824-7205 Email: frederic@mae.uah.edu

  9. AIAA Staff Contacts Technical Paper Coordinator Ann Ames Phone: 703-264-7539 Email: anna@aiaa.org Marketing Coordinator Laura Sherman Phone: 703-264-7613 Email: Laura.sherman@aiaa.org Education Workshop Lisa Bacon Manager, Pre-College Outreach/Student Activities Phone: 703-264-7527 Email: lisab@aiaa.org JPC Product Manager KC Niedermeyer Phone: (703) 264-3845 Email: karan@aiaa.org Event Manager Catherine Chenevey Phone: (703) 264-7574 Email: cathyc@aiaa.org Sponsorship Program Manager Cecilia Capece Phone: (703) 264-7570 Email: ceciliac@aiaa.org Student Programs Stephen Brock Phone: 703-264-7536 Email: stephenb@aiaa.org

  10. 2012 JPC Organizing Chairs Please check your information and provide corrections as necessary

  11. Preliminary Event Planning • Dates: July 29 – August 1, 2012 (Sunday – Wednesday) • 1 reception in the exhibit hall • Monday-Wednesday AM Plenary Speaker • Monday Lunch in exhibit hall • Wednesday Awards Luncheon • Thursday/Friday – Short Courses • Accompanying persons program – TBD (local section help) • TBD – Education event • Other Executive or special events TBD The more funding we get, the more we can do!!

  12. Daily Themes • Overall Theme • “Future Propulsion: Innovative, Affordable, Sustainable” • Themes for Days 1-3 • Monday • Space & High Speed Systems • Tuesday: • Military & Commercial Aircraft Systems • Wednesday: • Commercial Aviation & Space • Education & Public Policy • Abstract Review • Conference admin system will be used for abstract review • Minimum 2-3 reviewers for each abstract

  13. Abstract Progress as of Dec. 5 • IECEC is close to last year count • JPC is under last year count • Solicit additional papers in your tracks if you are low!

  14. Preliminary Technical Session Summary

  15. JPC Executive Plenary Session Progress • Monday AM – NASA Chief Technologist (confirmed) • Monday PM – David Thompson – Orbital (to be confirmed) • Tuesday AM – Delta Propulsion Center (to be confirmed) • Tuesday PM – N/A • Wednesday AM – Public Policy (to be announced by Carol Cash) • Wednesday Lunch – LM Aeronautics TBD speaker (LM confirmed)

  16. JPC Executive Panel Progress • Monday AM – Dual tracks for CCDev and High Speed Propulsion • Monday PM - NASA MSFC National Institute for Rocket Propulsion Systems (confirmed) • Tuesday AM – Commercial Aircraft Propulsion • Tuesday PM – Military Aircraft Propulsion, UAV Propulsion Challenges, High Speed Propulsion • Wednesday AM – Public Policy • Wednesday PM – STEM presentations from Ga Tech?

  17. 2012 JPC, Atlanta Georgia • Twenty JPC meeting rooms plus 5 for IECEC Atlanta Conference Center at the Hyatt Regency Hyatt Regency Convention Center Layout Local Attractions

  18. Accommodations Hyatt Regency Atlanta Convention Center • Hyatt Regency can handle the entire conference attendance • Other Hotels nearby: • Atlanta Marriott Marquis • The Westin – Peachtree Place • The Ritz Carlton Atlanta • Best Western – Inn at the Peachtrees • Atlanta Marriott Downtown • Hampton Inn and Suites - Downtown • Days Inn Atlanta Downtown

  19. Downtown Atlanta About 15 Minutes from Atlanta Hartsfield International Airport

  20. Entertainment Coca Cola museum Atlanta Botanical Garden Turner Field, MLB Atlanta Braves Georgia Aquarium Atlanta Zoo High Museum of Art Fernbank Museum of Natural History Historical Sites Atlanta Cyclorama – Civil War Kennesaw Mountain National Battefield Atlanta History Center Historic West End Martin Luther King House Centennial Olympic Park Restaurants & Shopping Underground Atlanta Peachtree Center Mall A wide variety of restaurants and nightclubs are available in downtown Atlanta to suit every taste Attractions

  21. Local Section Activities – Atlanta Section • Atlanta section and Region 2 – Thomas Mensah, Chuck Hunsaker • Technical Program • Help establish & organize panel sessions for Tuesday • Work with technical and program committees to organize technical sessions • other . . . . • Conference Activities • Solicit local participation in STEM panel • Local tours – Delta, LM !! Suggestions are Welcomed!!

  22. Jan Feb March April May June July Aug Sept Oct Nov Dec   Program in AA  Authors Notified Final Conference Planning JPC Planning Milestones Jan Feb March April May June July Aug Sept Oct Nov Dec START  Sponsor(s)/Location Selection (Contracts Signed) JPC Jan Feb March April May June July Aug Sept Oct Nov Dec Pick General & Technical Chairs & Conference Organizers   Begin Writing Call for Papers JPC Begin Social Event Planning Solicit Keynote & Luncheon Speakers Jan Feb March April May June July Aug Sept Oct Nov Dec     Initial Draft Call for Papers   JPC Abstract/ Paper Selection Call for Papers in AA Identify Session Chairs Receive Abstracts Distribute Call for Papers at JPC Call for Papers Completed

  23. 2012 JPC Planning Milestones– for reference • July 2010 24-Month Planning Meeting, Nashville • January 2011 18-Month Planning Meeting, Orlando • May 2011 Call for Papers, Final • July 2011 Call for Papers in Aerospace America • 12-Month Planning Meeting, San Diego • August 2011 Abstract Submission Opens • October 2011 Identify Abstract Review Team & Preliminary Session Chair List • November 2011 Abstracts Due • December 2011 Abstract Review Complete min 2 reviewers each!! • December 2011 Special/Panel Sessions Defined/Chairs Selected • December 2011 Site visit – Preliminary Program Layout • January 2012 Final Technical Program - Tech Area Chair • Planning Meeting, Orlando • February 2012 Preliminary Program to Editor • Author Notification of Acceptance • April 2012 Program Layout in Aerospace America • June 2012 Final Manuscripts Due • July 2012 48th JPC – Atlanta, GA

  24. Back-upCopied out of 2008 JPC Presentation

  25. Other Possible Sponsors for 2012 Potential Industry Sponsorship Outreach • Aerojet • ATK • BAE Systems • Boeing • Cobham • Dynetics, Inc. • GE Aviation • General Dynamics • Goodrich Corporation • Gulfstream Aerospace • Hamilton Sundstrand • Honeywell • Jacobs Technology and/or Aerospace Testing Alliance • Lockheed Martin • Moog • Northrop Grumman • Orbital Sciences Corporation • Pratt & Whitney Rocketdyn • Qualis Corporation • Raytheon Company • Rockwell Collins • Rolls Royce • Siemens • Sikorsky Aircraft Corp. • SpaceX • Spincraft • United Launch Alliance • Wyle Equitable Sponsorship Packages @ $15K Benefits include – • Complimentary conference registration for access to all live technical sessions & scheduled events (e.g., Welcome Reception, Exhibitor’s Reception, Awards Luncheon and Networking Refreshment Breaks) • Complimentary 10x10 booth space or equal valuation applied to a larger configuration (upon request) • Full-page (black & white) advertisement to be featured in the Final Program • Prominent branding & company recognition in all conference collateral materials and promotional activities (e.g., printed programs, website with hyperlink capability to sponsor’s site, event signage, screen savers, trade ads, press releases and email broadcasts) • JPC 2012 Sponsorship Budget Requirement: TBD (e.g., minimum of 6 sponsors @ $15K, less sponsorship benefits listed above) • Any additional conference event (not covered by the registration fee) would need to be addressed as a separate sponsorship activity (inclusive of all production costs) and ONLY after the primary Sponsorship Budget Requirement has been met. (e.g., minimum of 3 additional sponsors @ $15K, less sponsorship benefits listed above)

  26. AIAA ASME ASEE SAE Planning Organization • The Joint Effort of Societies, Technical Committees and Individuals Director Propulsion & Energy AIAA Staff Sponsor Executive Chair(s), General Chair and/or Steering Committee PEOPLE BUDGET CONFERENCE CHAIRS LOGISTICS Technical Chair Local Organizing Committee Conference Organizers Steering Committee Session Chairs Authors

  27. Responsibilities • Industry Sponsor(s) • Company(ies) or industry group whose name(s) is (are) most associated with the conference and who provides financial support of conference activities • Funding provided for social events and souvenir handouts • Designates Executive, General and Technical Chairs • Establishes conference theme, selects Keynote Speaker & Awards Luncheon Guest Speaker • Typical Sponsor(s) costs for above activities (FY’95 $): Opening Reception $30-$35K Off-site $30-$50K Registrations $30-$65K Speakers $5 - $10K Total $95K - $160K

  28. Responsibilities (cont.) • Executive Chair • A ranking official or executive from the Sponsoring Organization • Assisted by General Chair to Select Keynote Speaker(s) • Conducts introductions of Keynote and Guest Speakers • General Chair • Selected by the Sponsor(s) to provide oversight for the entire conference, including social activities and technical session planning by the Technical Chair and his associates • Works with Executive Chair and P&E Director to establish conference theme and selects Keynote & Guest Speakers

  29. Responsibilities (cont.) • Director of Propulsion and Energy • Leads the overall JPC organization process • Leads the process for selecting future JPC sites • Responsible for obtaining industry sponsors • Master of Ceremonies for Awards Luncheon • Technical Chair • Responsible for the technical session planning • Works with organizers from participating Societies, Technical Committees and AIAA staff to: • Write call for papers • Coordinate technical sessions at the top level including scheduling and room assignments (can use attendance history for reference) • Conducts planning meetings (2 years, 1 year & 6 months before conference)

  30. Responsibilities (cont.) Technical Chair Conference Technical Area Organizers ASME, SAE, ASEE, AIAA/SAE/ASME (ABP & HYTASP), AIAA (EP, LP, NTP, FF, FE, PC, SR, HR, GT, WR), Young Engineers Session Chairs (about108) ASME(~12), SAE(~3), ASEE(1), ABP(~13), HYTASP(~6), EP(~9), LP(~17), NTP(1), FF(~2), FE(1), PC(~13), SR(~12), HR(~3), ORD(~5), GT(~3), WR(1), Young Engineers(1), miscellaneous special sessions(~5) Paper Authors

  31. Responsibilities (cont.) • Conference Organizers • Includes representatives from each of the JPC organizations of SAE, ASME, ASEE, joint society groups (e.g. Air Breathing Propulsion) and each of the AIAA Technical Committees • Responsible for: 1) Providing inputs to write call for papers 2) Defining the precise number of sessions to be held within their technical area 3) Selects chairpersons to chair sessions 4) Provides a complete listing of selected papers and authors for each session to AIAA for the published JPC Program

  32. Responsibilities (cont.) • Session Chairs • Responsible for the selection (and rejection) of technical papers for their session. • Also encouraged to solicit papers to ensure a complete and productive session. • Provides a complete list of session papers and authors to their conference organizer • Responsible for tracking author progress to prevent paper withdrawals and keep conference organizers informed of session status • Routine follow-up with authors is required to assure authors are on track to completing their papers, have received the necessary approval to present their papers and have approval to travel to and attend the conference

  33. Responsibilities (cont.) • Authors (for accepted abstracts) • Obtain necessary internal and government approvals where applicable • Write the paper in prescribed format • Transmit paper to AIAA prior to publishing deadline (or carry the prescribed number of copies to the conference) • Present the paper at the conference • If applicable, submit paper to the appropriate AIAA Journal

  34. Responsibilities (cont.) • AIAA Staff • Business development (work with P & E Director and Conference and Technical Chairs to organize overall conference) • Assist in site selection process • Publication of call for papers • AIAA Bulletin (call for papers and program publication) • Maintains Web Site Information • JPC Conference Program Development Logistics • Market Strategist (conference promotion)

  35. Responsibilities (cont.) • AIAA Staff (cont.) • Advanced and on-site registration • Hotel/Facility Logistics • Planning Committee Logistics • Exhibits • Professional Development • Publications and Service Center • Market Analysis (Surveys, new ideas) • Establish and collect registration fees

  36. Technical Area Organizer Responsibilities • Designated representatives responsible for coordination of technical areas for each of the participating JPC organizations (SAE, ASME, ASEE), and corresponding AIAA Technical Committees • Responsibilities: • Provide inputs for call for papers • Coordinate overall session planning for technical area. • Define number of sessions to be held • Identify session chairpersons to review abstracts and chair sessions

  37. Technical program organizing committee

  38. Technical program organizing committee contact listProgram Committee Contact List • Program Committee Coordinator: • Mr. Anthony Gross, Email: anthony.r.gross@nasa.gov, Phone: 650/604-2727 • Program Committees: • HyTASP • Chair: Dr. Glenn Garrard, Email: doug.garrard@arnold.af.mil, Phone: 931/454-3300 • Energy Optimized Aircraft & Equipment Systems • Chair: Dr. Dimitri Mavris, Email: dimitri.mavris@ae.gatech.edu, Phone: 404/894-3343 • Unmanned Systems • Chair: Dr. Michael Francis, Email: michael.francis@gat.com, Phone: 858/457-8971 • RLV’s • Chair: Dr. Jeffrey Zweber, Email: jeffrey.zweber@wpafb.af.mil, Phone: 937/255-1591 • Space Exploration • Chair: Mr. John Menkins, Email: john_c_mankins@yahoo.com, Phone: 703/858-1574 • Value Driven Design • Chair: Dr. Paul Collopy, Email: paul@dfmconsulting.com • Dr. Michael McCoy, Email: michael.s.mccoy@boeing.com, Phone: 314/233-0524

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