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1 st Vice Chair Report Jan 2014

1 st Vice Chair Report Jan 2014. Authors:. Date: 2014-01-20. Abstract. This slide contains requested reports and status from the 802.11 1 st Vice-Chair: Current Patent Slides Current P&P and OM for IEEE-SA, IEEE 802, and IEEE 802.11 Reminder on Posting Documents

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1 st Vice Chair Report Jan 2014

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  1. 1st Vice Chair Report Jan 2014 Authors: Date: 2014-01-20 Jon Rosdahl (CSR)

  2. Abstract This slide contains requested reports and status from the 802.11 1st Vice-Chair: Current Patent Slides Current P&P and OM for IEEE-SA, IEEE 802, and IEEE 802.11 Reminder on Posting Documents Joining 802 All List Server Update on New Rules under consideration this week 802 EC Rule changes 802.11 OM rule changes Jon Rosdahl (CSR)

  3. 802.11 First Vice Chair Report Monday– 802.11 Opening Plenary Jon Rosdahl (CSR)

  4. Participants, Patents, and Duty to Inform All participants in this meeting have certain obligations under the IEEE-SA Patent Policy. Participants [Note: Quoted text excerpted from IEEE-SA Standards Board Bylaws subclause 6.2]: “Shall inform the IEEE (or cause the IEEE to be informed)” of the identity of each “holder of any potential Essential Patent Claims of which they are personally aware” if the claims are owned or controlled by the participant or the entity the participant is from, employed by, or otherwise represents “Personal awareness” means that the participant “is personally aware that the holder may have a potential Essential Patent Claim,” even if the participant is not personally aware of the specific patents or patent claims “Should inform the IEEE (or cause the IEEE to be informed)” of the identity of “any other holders of such potential Essential Patent Claims” (that is, third parties that are not affiliated with the participant, with the participant’s employer, or with anyone else that the participant is from or otherwise represents) The above does not apply if the patent claim is already the subject of an Accepted Letter of Assurance that applies to the proposed standard(s) under consideration by this group Early identification of holders of potential Essential Patent Claims is strongly encouraged No duty to perform a patent search Jon Rosdahl (CSR)

  5. Patent Related Links All participants should be familiar with their obligations under the IEEE-SA Policies & Procedures for standards development. Patent Policy is stated in these sources: IEEE-SA Standards Boards Bylaws http://standards.ieee.org/develop/policies/bylaws/sect6-7.html#6 IEEE-SA Standards Board Operations Manual http://standards.ieee.org/develop/policies/opman/sect6.html#6.3 Material about the patent policy is available at http://standards.ieee.org/about/sasb/patcom/materials.html If you have questions, contact the IEEE-SA Standards Board Patent Committee Administrator at patcom@ieee.org or visit http://standards.ieee.org/about/sasb/patcom/index.html This slide set is available at https://development.standards.ieee.org/myproject/Public/mytools/mob/slideset.ppt Jon Rosdahl (CSR)

  6. Call for Potentially Essential Patents If anyone in this meeting is personally aware of the holder of any patent claims that are potentially essential to implementation of the proposed standard(s) under consideration by this group and that are not already the subject of an Accepted Letter of Assurance: Either speak up now or Provide the chair of this group with the identity of the holder(s) of any and all such claims as soon as possible or Cause an LOA to be submitted Jon Rosdahl (CSR)

  7. Other Guidelines for IEEE WG Meetings • All IEEE-SA standards meetings shall be conducted in compliance with all applicable laws, including antitrust and competition laws. • Don’t discuss the interpretation, validity, or essentiality of patents/patent claims. • Don’t discuss specific license rates, terms, or conditions. • Relative costs, including licensing costs of essential patent claims, of different technical approaches may be discussed in standards development meetings. • Technical considerations remain primary focus • Don’t discuss or engage in the fixing of product prices, allocation of customers, or division of sales markets. • Don’t discuss the status or substance of ongoing or threatened litigation. • Don’t be silent if inappropriate topics are discussed … do formally object. --------------------------------------------------------------- See IEEE-SA Standards Board Operations Manual, clause 5.3.10 and “Promoting Competition and Innovation: What You Need to Know about the IEEE Standards Association's Antitrust and Competition Policy” for more details. Jon Rosdahl (CSR)

  8. 802 Ground rules • Respect … give it, get it • NO product pitches • NO corporate pitches • NO prices • NO restrictive notices – • presentations must be openly available • Silence your cell phone ringers • Silence your electronic devices Jon Rosdahl (CSR)

  9. The current version of the IEEE-SA Standards Board Bylaws is available at:  http://standards.ieee.org/develop/policies/bylaws/index.html (HTML version)  http://standards.ieee.org/develop/policies/bylaws/sb_bylaws.pdf (PDF version) • The current version of the IEEE-SA Standards Board Operations Manual is available at:  http://standards.ieee.org/develop/policies/opman/index.html (HTML version)  http://standards.ieee.org/develop/policies/opman/sb_om.pdf (PDF version)  Current IEEE-SA Rules Jon Rosdahl (CSR)

  10. Current IEEE 802 Procedures • IEEE 802 Policies & Procedures • (link to AudCom, approved by IEEE-SA Standards Board Dec 2012) • http://standards.ieee.org/board/aud/LMSC.pdf • IEEE 802 Operations Manual (v12, effective 19 July, 2013) • http://grouper.ieee.org/groups/802/PNP/approved/IEEE_802_OM_v12.pdf • IEEE 802 Working Group P&Procedures(v13, effective 22 March 2013 • http://grouper.ieee.org/groups/802/PNP/approved/IEEE_802_WG_PandP_v13.pdf • IEEE 802 LMSC Chair's Guidelines: v15, effective 19 July 2013 • http://grouper.ieee.org/groups/802/PNP/approved/IEEE_802_Chairs_guidelines_v15.pdf • IEEE 802.11 WG OM: (Approved January 2013) • https://mentor.ieee.org/802.11/dcn/13/11-13-0001-01-0000-802-11-operations-manual.docx Policies and Procedures hierarchy • http://www.ieee802.org/11/Rules/rules.shtml Jon Rosdahl (CSR)

  11. From 802.11OM – • All submissions presented to and all minutes shall be posted to the 802.11 document server. • Please check to ensure all documents are posted • If you have a “pending” document that is in error, let Adrian or Jon know. • Secretaries should put “Minutes” in the lower left corner for “minutes” of meetings. Reminder for Posting Documents Jon Rosdahl (CSR)

  12. IEEE 802-ALL EMAIL List Server • IEEE 802 only provide e-mailed session announcements. To join this list and stay informed about upcoming plenary sessions, send email to listserv@listserv.ieee.org with no subject and with the following 2 lines appearing first in the body of the message: subscribe  stds-802-all end IEEE 802-ALL EMAIL List Server Jon Rosdahl (CSR)

  13. Presentation to make changes to • LMSC P&P, LMSC OM, WG P&P, Chairs Guidelines. • Changes listed/discussed in the following Document: • EC-14/11r1 – Rule Changes for March 2014 • https://mentor.ieee.org/802-ec/dcn/14/ec-14-0011-01-00EC-rule-changes-for-march-2014.pdf • Expectation is that we will review this week and EC vote will take place on Friday. IEEE 802 EC Rules Meeting Report Jon Rosdahl (CSR)

  14. LMSC P&P • Clarify which EC members get voting rights; • Define how a Member Emeritus is created • Define how to remove non-voting members of the EC • Address election of EC chair by potentially conflicted members • WG P&P • Remove Term Limit and “November Permission ballot” • Reciprocal Credit – Change name to Maintaining Credit and include what conditions it is granted • WG Granting Session Credit • Ex-officio members IEEE 802 EC Rule Change Summary Jon Rosdahl (CSR)

  15. Topics to adjust: 802 Electronic Media Production Agreement Relax commercialization requirements for sponsors Industry connections information. Ballot announcements: Copy WG ballot information to EC reflector IEEE 802 EC Rule Change SummaryIEEE 802 Chairs Guidelines Jon Rosdahl (CSR)

  16. Added “Former-Voter” categorization and allowed to join reflectors and upload documents. Modified membership rules so that previous attendances contribute towards regaining Voter status after loss of Voter status due to non-attendance. IEEE 802.11 OM Change Summary Jon Rosdahl (CSR)

  17. 802.11 First Vice Chair Report Wednesday – 802.11 Mid-Week Plenary Jon Rosdahl (CSR)

  18. 802.11 First Vice Chair Report Friday – 802.11 Closing Plenary Jon Rosdahl (CSR)

  19. Next Plenary: San Diego, CA – 14-18 July 2014 Next Interim: Waikoloa, HI – 11-16 May 2014 Please suggest Restaurants, methods of getting from Airport to Hotel, local attractions… Local Venue Information Jon Rosdahl (CSR)

  20. The following slides are from 802 EC-14/22r1 Executive Secretary Report Each Plenary the Exec Sec reports the Venues being considered. Future Venues under consideration Jon Rosdahl (CSR)

  21. Agenda item: 5.14 Future venue contract status & Vendor Contract Renewal Status • Updated Future Venues File posted: • https://mentor.ieee.org/802-ec/dcn/12/ec-12-0040-05-00EC-802-plenary-future-venue-contract-status.xlsx • Future Venues Report • Meeting on Wed 8-10am – Function 3A -CW Arcade • Future Meeting Space allocation – • Do not plan on more than 5 rooms in parallel. • Size: 100% -75% -50% -25% -~20 people • WG/TAGs less than 30 get only one room Jon Rosdahl, CSR

  22. Barcelona International Conference Center (CCIB) NUMBER OF MEETING ROOMS: ~40+ - BASED ON # ATTENDEES: 600 Estimated Cost: $850,000 (Includes Lunch) Est. Per Person: $1415 Est. Loss: $447,000 GUEST ROOM BLOCK RECOMMENDED: No block ESTIMATED ROOM RATE: ~157 € ($213) sngl, Includes, VAT, buffet breakfast & WiFi RECOMMENDED HOTEL(S): 4 Hotels adjacent Exchange Rate: 1 € (=$1.36 USD.) Incentives (Government, Trade, Tourism etc.): not available March 15-20, 2015 Barcelona, Spain

  23. Estrel hotel and convention center NUMBER OF MEETING ROOMS: ~40+ - BASED ON # ATTENDEES: 600 Estimated Cost: $578,000 (Includes Lunch) Est. Per Person: $964 Est. Loss: $176,000 GUEST ROOM BLOCK RECOMMENDED: Yes ESTIMATED ROOM RATE: ~157 € ($213) single, Includes, VAT, buffet breakfast & WiFi Exchange Rate: 1 € =$1.36 USD. Incentives (Government, Trade, Tourism etc.): Signing bonus available 10% on Mtg Room rental – possible to have extra with 2-meeting deal March 8-13, 2015 Berlin, Germany

  24. Bella Sky hotel and Bella Center convention center NUMBER OF MEETING ROOMS: ~40+ BASED ON # ATTENDEES: 600 Estimated Cost: $830,000 (Includes Lunch) Est. Per Person: $1384 Est. Loss: $428,000 GUEST ROOM BLOCK RECOMMENDED: Yes ESTIMATED ROOM RATE: ~147 € ($219) single, Includes, VAT, buffet breakfast & WiFi Exchange Rate: 7.4 DKK = 1 €, 1 € =$1.36 USD Incentives (Government, Trade, Tourism etc.): not available July 9-14, 2017 Copenhagen

  25. Estrel Hotel and Convention center NUMBER OF MEETING ROOMS: ~40+ BASED ON # ATTENDEES: 600 Estimated Cost: $490,000 (Includes Lunch) Est. Per Person: $817 Est. Loss: $88,000 GUEST ROOM BLOCK RECOMMENDED: Yes ESTIMATED ROOM RATE: ~117 € ($159) single, Includes, VAT, buffet breakfast & HighspeedWiFi Exchange Rate: 1 € =$1.36 USD. Incentives (Government, Trade, Tourism etc.): 10% of mtg room rental if signed by Dec 14 (~$10k savings) July 9-14, 2017 Berlin, Germany

  26. Hilton Waikoloa Hotel NUMBER OF MEETING ROOMS: ~40+ BASED ON # ATTENDEES: 661 2012 act Cost: $297,999.40++ (Includes Breakfast And Lunch) 2012 Act Per Person: $752.81 2012 Act Loss: $80,000 GUEST ROOM BLOCK RECOMMENDED: Yes ESTIMATED ROOM RATE: ~$169/189++ single, Includes: Exemption of resort fee $25 per night, Wi-Fi Incentives (Government, Trade, Tourism etc): none July 9-14, 2017 Waikoloa Jon Rosdahl, CSR

  27. Sands Venetian Macau Hotel & Conference Center, Macau, PRC NUMBER OF MEETING ROOMS: ~48+ BASED ON # ATTENDEES: 725 Estimated Cost: $400,000 (Includes Breakfast/Lunch) Est. Per Person: $582 Est. Gain: $2,000 GUEST ROOM BLOCK RECOMMENDED: Yes ESTIMATED ROOM RATE: Early-bird Rate: 1,550 MOP (=$190US) up to 38% of block by 12/31/2015 Std Room Rate: 1,750 MOP (=$220US) ≥47% Budget (@Holiday Inn): 1,000 MOP (=$125US) < 10% of block +15% svc+tax Exchange Rate: 1 € =$1.36 USD. Incentives (Government, Trade, Tourism etc.): US$250K March 13-18, 2016 Macau, PRC

  28. March 2015 – Berlin: Barcelona: March 2017 – Berlin: Copenhagen: Waikoloa: March 2016 – Macau: Return to Berlin: 27 Y; 2 N 802.11 Venue Strawpolls Jon Rosdahl (CSR)

  29. Initial Site visit planned for current prospect list from 7 sites in Asia (2 in Bangkok, 2 in K-L, and 3 in Singapore) US venues: New Orleans, Denver, Salt Lake City, Orlando, Seattle, etc. NA venues: Vancouver, Toronto, Montreal European venues: Berlin, Copenhagen, Barcelona, Prague, London, Geneva, Other Future Venues possibilities Jon Rosdahl (CSR)

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