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Evaluating Safety Management Systems. Workshop Goals 1. Gain a better understanding of safety and health programs as systems. 2. Learn about a systematic approach to evaluating and improving your company’s safety and health program.
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Workshop Goals • 1. Gain a better understanding of safety and health programs as systems. • 2. Learn about a systematic approach to evaluating and improving your company’s safety and health program. • 3. Better understand OSHA’s Safety and Health Achievement Program (SHARP) and the Voluntary Protection Program (VPP-STAR).
Trainer Name Position Company Phone Email (Revise as needed)
Form Evaluation Teams Introductions! Elect a Team Leader Select a Team Spokesperson Everyone is a Team Recorder
You’re a safety management consultant … If both companies have virtually the same safety plan sitting on a shelf, why are the outcomes so different?
Every system contains structure, inputs, processes and outputs Structure
Inputs - Resources from other management systems Processes - Using available resources Outputs - Conditions, Behaviors, Results
Where does the safety committee look to determine the effectiveness of the safety management system?
Helping Create a Culture of Consequences We do what we do because of consequences!
How does the principle below apply to the scenario? “Every system is designed perfectly to produce what it’s producing”
What does it mean? “Every system is designed perfectly to produce what it produces”
Without proper “nutrition,” systems may get sick It’s important to implement an effective system wellness plan Circle the system component that gives the most clues about its health. Inputs Processes Outputs
Using the Failure Matrix to Evaluate the Safety Management System
Analyze this! Determine the failure mode for the scenario below
Bob, a maintenance worker who has been working for the company for 10 years, received a serious electrical shock while working on a conveyor belt motor. When asked why he did not use the company’s established lockout/tagout procedures he acknowledged that he had thought about it, but that the “old procedures” hadn’t been used for years, and he had done this same task many times before. And, besides, the production manager yelled at him to get the conveyor running again or it’s his job because the whole system was shut down. Failure mode __________ Justification
Diagnose the underlying cause to determine the cure. • … we must diagnose and eliminate underlying causes..
Determine where we are now - analyze! • What does our safety management system look like now? • Closely examine the outputs of the safety management system.
Determine best policies and practices for your industry - visualize! • What do we want our safety system to look like? • Research best practices.
Evaluate the system for strengths and weaknesses - scrutinize! • What cultural values are supportive - non-supportive? • What system components are adequate? inadequate? • Rate the current system against best practices.
Implement proactive changes to improve the system - actualize! • What forces are promoting or resisting change? • Develop an action plan to transform the system. • Use Deming’s Plan-Do-Study-Act process.
Evaluating Your Company's Safety Management System This exercise will help us compare and contrast safety management system processes in each of the seven elements of the OSHA Safety Management System Model
The OR-OSHA Model: Seven Elements of a Safety Management System • Management Commitment • Labor and Management Accountability • Employee Involvement • Hazard Identification and Control • Incident/Accident Investigation • Education and Training • Periodic Program Review
Safety Management System Evaluation Audit • Step one. Analyze indicators within each of the following five categories to more accurately determine the rating. • Standards • Conditions • Behaviors, actions • Knowledge, attitudes • Results
Step two. Enter your rating score to the left of each statement. • Use the following guidelines for your rating. • 5 - Fully Met • 3 - Mostly Met • 1 - Partially Met • 0 - Not Present
Step 3. Enter the score at the end of each section. Step 4.Enter clarifying comments in the comments if desired.
Step 5.Total all section scores to arrive at your final SCORE. If you would like more information, click on the links in the "Other Sources of Information" at the end of the evaluation.
ELEMENT 5 - INCIDENT/ACCIDENT INVESTIGATION
The Deming Cycle PLAN DO ACT STUDY
Step 1: Plan – Design the change or test Step 2: Do - Carry out the change or test Step 3: Study – Examine the effects or results of the change or test Step 4: Act – Adopt, abandon, or repeat the cycle
