GSA, FSS, Small Business Government Wide Acquisition Contract Center (SBGWACC) proudly introduces:  8(a) STARS 

1. GSA, FSS, Small Business Government Wide Acquisition Contract Center (SBGWACC)proudly introduces:8(a) STARS 

2. Welcome… Steve Triplett – Assistant Regional Administrator, FSS, Heartland Region Mary Parks – Director, Small Business GWAC Center

3. CONGRATULATIONS!! You have just been awarded a GWAC contract under the 8(a) STARS contract family. Today, we will cover some of the rules governing these contracts, how to use them and what is required of you throughout the performance of your 8(a) STARS contract.

4. IF YOU HAVE QUESTIONS… • Should you have questions not answered here, within your contract itself or elsewhere on our website, please write them down and submit them directly to the SBGWAC Center. • All questions should be directed to: 8a@gsa.gov • Responses will be posted at our website: www.gsa.gov/8astars

5. Vision, Mission, Goal • Vision To provide small business firms the opportunity to deliver world-class solutions for the federal government • Mission To award and administer contracts to small business industry partners for information technology and network solutions for governmentwide use. • Goal To provide small business firms who historically have been left out of the federal procurement process an opportunity to compete in the federal marketplace

6. First of all…..What is a GWAC??? • Governmentwide Acquisition Contracts limited to the acquisition of Information Technology products and services • Authorized by the Clinger-Cohen Act, 40 U.S.C. 1412(e) • The Director of the Office of Management and Budget (OMB) designates one or more heads of executive agencies to serve as Executive Agents for Governmentwide Acquisition of IT • Indefinite Delivery / Indefinite Quantity (ID/IQ) task and delivery order contracts • Task Order protests are limited to Scope, Maximum Order Limitation and Period Of Performance

7. GWAC Defined… (FAR 2.101) “Governmentwide acquisition contract (GWAC) means a task-order or delivery-order contract for information technology established by one agency for Government-wide use that is operated— • By an executive agent designated by the Office of Management and Budget pursuant to Section 5112(e) of the Clinger Cohen Act, 40 U.S.C. 1412(e);…” The Economy Act DOES NOT apply to orders under GWACs.

8. The 8(a) STARS GWACs are… • Awarded pursuant to Section 8(a) of the Small Business Act (Public Law 85-536) and in accordance with the Federal Acquisition Regulations (FAR) Part 19. • Fully-competed Multiple-Award Indefinite Delivery/Indefinite Quantity (IDIQ) Contracts set aside exclusively for 8(a) certified businesses.

9. The 8(a) STARS GWACs are… NOT SCHEDULES • GWACs are total IT solutions contracts • Task Orders against Multiple Award IDIQ GWACs are covered under FAR Part 16; Schedules = FAR Part 8 • GWACs simplify the ordering process • 8(a) STARS GWACs allow for SOLE SOURCE, directed orders up to the 8(a) threshold of $3 million • GWACs pass along socio-economic credit to client agencies • Under GWACs, Contracting Officers must receive GWAC training and obtain a delegation of ordering authority prior to issuing a task order

10. 8(a) STARS Contract Specifications • 8 Functional Areas defined by the 2002 NAICS codes • FA1 – NAICS 541511 – Custom Computer Programming Services • FA2 – NAICS 541512 – Computer Systems Design Services • FA3 – NAICS 541513 – Computer Facilities Management Services • FA4 – NAICS 518210 – Data Processing, Hosting and Related Services • FA5 – NAICS 541519 – Other Computer Related Services • FA6 – NAICS 516110 – Internet Publishing and Broadcasting • FA7 – NAICS 519190 – All Other Information Services • FA8 – NAICS 517110 – Wired Telecommunications Carriers

11. NOT ALL CONTRACTS HAVE ALL FUNCTIONAL AREAS • Block 19 of your SF33 indicates the Functional Area(s) for which you were selected. • Only those Functional Areas listed constitute the scope of your contract. You may not perform work under 8(a) STARS that does not fall within the scope of your contract. • The NAICS under which the majority of the work falls for a requirement will be considered the primary NAICS of your task. • These are services-based NAICS – Task orders must involve services that fall within the NAICS code. • When there are questions regarding NAICS and scope, please call the SBGWAC Center for assistance. • Work outside your scope will be grounds for contract termination. • At least 51% of the work must be performed by prime.

12. LABOR CATEGORIES WITHINTHE FUNCTIONAL AREAS • The negotiated prices for your 8(a) STARS contract are ceiling rates for the 50 United States + District of Columbia. You may not exceed your quoted price at any time during contract performance. • Discount prices should be used whenever possible depending on location and complexity of the task order. • Administrative Contracting Officers issuing the task orders will determine price reasonableness for individual tasks and may conduct negotiations for lower rates when necessary. • Remember – the prices you quoted included a .75% Contract Access Fee (CAF) to be remitted to FSS upon payment of your invoices. (CAF to be discussed later.)

13. 8(a) STARS Contract Specs Cont’d… • $15 billion PROGRAM Ceiling • No individual contract limit • As task orders are issued, they are deducted from the $15 billion ceiling

14. 8(a) STARS Contract Specs Cont’d… • Base Period of 3 years with two 2-year options: • Base Period of Performance: • June 1, 2004 – May 31, 2007 • Option Period 1: • June 1, 2007 – May 31, 2009 • Option Period 2: • June 1, 2009 – May 31, 2011 • Contract performance must adhere with contract terms and conditions in order to have Options exercised

15. 8(a) STARS Contract Specs Cont’d… • IT SOLUTIONS-BASED CONTRACTS • In addition to the specific labor CLINs, Other Direct Costs (ODCs such as additional labor categories and commodities) as well as travel expenses may be quoted at the task order level. • Supplies and ODCs may include those specifically found in other areas, however they must bear a natural relationship to the primary Functional Area. • Stay within NAICS-based scope at all times

16. 8(a) STARS Contract Specs Cont’d… • The NAICS codes are service-based. Any commodities must be integral to the predominant service being performed. • Subcontractor reporting is not required at the contract level but may be requested at the task order level. • The subcontracting limitation of 51% applies to the overall contract and not to individual task orders.

17. 8(a) STARS Contract Specs Cont’d… • Orders up to the 8(a) competitive threshold of $3 million can be awarded SOLE SOURCE!! • This means self-marketing on your part • Agencies may select you directly based on past performance • Splitting requirements to avoid the threshold is strictly prohibited and will result in contract termination. • Requirements over the $3M threshold must provide for fair opportunity to all Contract holders that offer the applicable Functional Area.

18. How do I find the Business? • Agency Websites • Forecasts of Contracting Opportunities • Federal Procurement Data Center • FedBizOpps • Conferences and Tradeshows • Publications and Databases • Trades Associations • Networking with other businesses such as those already graduated from the 8(a) program

19. How to receive task orders • Task orders may be issued one of two ways: 1. Through GSA, Federal Technology Service (FTS) assisted services • Offers fee-for-service order issuance • Agencies transfer funding into GSA’s IT Fund 2. Through the Client Agency obtaining a delegation of authority from the SBGWAC Center prior to issuing any task orders • Agency CO issues the order directly and provides the SBGWAC with a copy

20. Order Types and Details • Any in the Fixed Price family • Any in the Time and Materials and/or Labor Hour class • Incremental funding permitted • ACO authority already in place for GSA, FTS warranted Contracting Officers • All other client agency Contracting Officers must first have a delegation of ordering authority • Ordering Guide available on-line at www.gsa.gov/8astars • Applicable Functional Area and primary NAICS code MUST appear on each and every task order!!

21. You Must be Registered in… • The GSA, FTS IT Solutions (ITSS) on-line ordering system at http://it-solutions.gsa.gov • ITSS will soon be replaced by “GSA Preferred”. Your registration will be migrated over. • Central Contractor Registry at www.ccr.gov

22. IT-Solutions Registration Training for 8(a) STARS Vendors

23. Home Page Pre-Registration Information Page Vendor Company Registration User Registration Topics Covered

24. ITSS Home Page • Dual System Log In • Use Integrated System • Forgot Password • Registration Help • General Information • GSA • ITSS • What’s New • News Board

25. Pre-Registration Information From this screen select one of the following: • VENDOR COMPANY if the company is not currently registered in ITSS. • REGISTER A PERSON if the company is already registered and a user is being added.

26. Federal Tax ID: Enter your company's Federal Taxpayer Identification Number. Call the IRS at 1-800-829-1040 if you do not know this number. This information is enforced to be the same on all employees of a company and therefore can only be found on the company document. CAGE Code: Enter your company'sCommercial and Government Entity (CAGE) Code. If you do not have a CAGE code, call the Defense Logistics Center at 1-888-352-9333 for more information, or register on-line using the hyperlink provided on the page. Payment Terms: Enter the appropriate payment terms for your company. Vendor Company FormHighlightsFields marked by a gold ball are required

27. Coverage Area: This is the geographical regions best describing the area your company services. You can have a maximum of three boxes checked. For example, companies that have worldwide coverage check Worldwide, while a company that only serves the states along the Pacific coast would check the boxes for CA, OR, and WA. DUNS Number: If you have a Parent Company above, its Data Universal Numbering System (DUNS) Number needs to be entered here. Call Dun & Bradstreet at 1-800-333-0505 for more information. 8(a) Certified? If your company is 8(a) certified, click Yes. The form will reload and the SBA Contact Information will appear on the form. Otherwise, click No. When the form reloads, these fields will be hidden. Vendor Company Form Highlights

28. SBA Contact Information You will need to give the name, address, phone, and fax numbers of your SBA Contact. Local SBA contact information can be found at http://www.sba.gov/GC/asstdir.html Product/Service Keyword: This is a key word listing of the products and services your company offers. Providing this information will allow GSA Customer Service Representatives to quickly find companies that offer the products clients need. This list does not replace other item lists and pricing guides you may have. It is designed to facilitate a quick search of items (i.e., routers, hubs, network cards, dB programmers, etc.) Up to 500 keywords can be entered in this field. Vendor Company FormHighlights

29. Update Employee Records: All the information BELOW this box can also be found on individual account records. Check this box if you want any changes made to the fields below pushed down to the users who are, or will be, registered under your company. Company and Employee Data: The fields under this header are also found on the person's records. If Update Employee Records is checked, the system will try to update the same fields for each person registered under your company every time this document is saved. However, each person's record must also have its Allow Updates option checked to allow this update to change its information. Office Information This should be the default office address for your company. Vendor Company FormHighlights

30. Govt. Contracts: List any government contracts awarded to your company. Please include the contract number, contract type, and start & stop dates. Company Officer: The Registration Desk may need to verify the company information with a company officer. Enter the name of a company officer that can verify company information if necessary. Open Market? Yes should be checked if your company will compete in Open Market contracts. The form will reload and the Open Market sections will appear under this question. Otherwise, click No. When the form reloads, these sections will not display. Vendor Company FormHighlights

31. DUNS Number: Data Universal Numbering System (DUNS). This will default to the DUNS number on your company's account, but you can edit this if needed. You can also call Dun & Bradstreet at 1-800-333-0505 for more information. Open Market Ordering Address: Enter the Ordering Address, City, State, Zip, and Country for the Open Market contracts. If this is the same as the Office Address, click on the blue Copy Office Address button. Open Market Remit To Address: Enter the Remit To Address, City, State, Zip, and Country for the Open Market contracts. If this is the same as the Office Address, click on the blue Copy Office Address button. Vendor Company FormHighlights

32. Company: This is the company you are registered under. Email Address: This is the email address you will be sent automatic email notifications when the system needs to alert you regarding events occurring with your orders. Job Title: The job title or position you hold in your company. Department: The department you belong to within your organization Will you be submitting quotes? "Yes" should be checked if you are authorized to submit quotes on-line. If you click "No", GSA will not be able to send you Request for Quotes. Person FormHighlights

33. Allow Updates from Organization Record: If you want your account to be updated whenever your company account is updated, check this box. Any changes made to the company document will overwrite what you have in the Company and Employee Data section unless you leave this box unchecked. Company and Employee Data Office Information: ITSS uses this information as default information throughout the system. The registration process will default the office information on the person document to the information on the company document. Person FormHighlights

34. Open Market Contract Information :The information below will be referenced for orders awarded under Open Market contracts. Federal Tax ID : Your company's Federal Taxpayer Identification Number is enforced to be the same for all employees of your company and therefore can only be found (and changed) on the company document. Click on the View Company Doc button at the bottom of the account form to access the company account. Open Market Remit To Address: Enter the Remit To Address, City, State, Zip, and Country. If you want to make this the same as your office address, click on the blue Copy Office Address button. Person FormHighlights

35. Contractor Approval Faxed authorization requirements: • The contractor must fax an authorization letter to the ITSS Registration Desk @ 858.509.8842 • The authorization letter must be on company letterhead. • The authorization letter must be signed by a Company Officer (or immediate supervisor) on behalf of the new registrant. • The letter should state: “[New registrant’s name] is authorized to quote on behalf of [company name] on the following contract numbers: [contract vehicle numbers].”

36. IT-Solutions Contact Information • Registration Desk – 877.243.2889 option 2 • Registration Fax – 858.509.8842 • Registration Email – itssregdesk@techflow.com • Hours: M-F, 6AM – 5PM PST

37. GSA Regional FTS Office Locations: • FTS Client Support Centers (CSCs) (including European and Asian Business Units) provide direct client interface and support, issue and manage task/delivery orders against contracts, and deliver (resell) solutions to our clients.

38. Your Obligations under 8(a) STARS: • Applicable Functional Area and primary NAICS code MUST appear on task orders!! • You must have a minimum of $100,000 worth of task orders during the Base Period of the contract in order for your Option to be exercised. • You must actively market the contract and comply with the Marketing Plan submitted with your proposal. • You must request past performance data from your customers and provide to FSS for any task order issued under 8(a) STARS. • You must immediately notify us of any changes to your business including, address, phone, POC, etc.

39. Activities Prohibited under 8(a) STARS • Splitting Procurements to avoid thresholds • Pass-Throughs • Sole Source Orders above the 8(a) Competitive Threshold of $3 million • Accepting orders from Contracting Officers who do not have a delegation of ordering authority • Accepting orders outside the scope of YOUR 8(a) STARS contract (i.e. wrong Functional Area/NAICS) • Leasing • These actions may result in termination of contract