Mitigation Plan Review

1. Mitigation Plan Review In this section we’ll discuss: • Getting Started • New Guidance and Recommendations • Public Participation • Risk Assessment

2. GETTING STARTED

3. Begin a dialog with Jen or Jim Familiarize yourself with the State Hazard Mitigation Plan Review current local hazard mitigation plan Look to the recommendations for improvement provided when the original plan was approved Use the Local Mitigation Plan Review Crosswalk as a check list to ensure inclusion of all required plan elements Hints to get you started…

4. Hints to get you started… Develop a plan to develop a new plan or review/revise the current plan. • Hazard analysis – new or update. • Extent of revision section for each section. • Plan public participation and outreach. • Surveys for cities – content. These items will be needed for the scope of work in the application.

5. Using Mitigation Planning Guidance Also called “Blue Book” • Planning Process • Risk Assessment • Mitigation Strategy • Plan Maintenance • Prerequisites for Approval Recommendation: Format the chapters of the plan to follow the guidance.

6. Planning Guidance Terminology • Shall – Regulatory based requirement. • Must – FEMA agency requirement. • Should – Include unless there is a solid reason not to. • Recommendation – Optional, but should be considered to make the plan clear to the public and decision makers (except when in the crosswalk used to approve the current plan).

7. New Guidance & Recommendations

8. Flood Mitigation Assistance (FMA) Planning and All-Hazards Mitigation Planning (DMA 2000) merged. Note all communities participation in NFIP: those mapped, those not mapped, and those not participating. Highlight actions related to continued compliance with the NFIP. Assess NFIP Repetitive Loss structures (flooding) need to be assessed. October 1, 2008 Plan Changes

9. Multi-Jurisdictional Planning Participation Planning Process Hazard Identification/Risk Assessment Mitigation Strategy Plan Maintenance Plan Adoption Hazard Mitigation Plans Contain

10. Multi-jurisdictional Planning Participation

11. 3.A Multi-Jurisdictional Planning Participation Does the new or updated plan describe how each jurisdiction participated in the plan’s development? Each community shall: • A. Participate in the plan by attending meetings • B. Assess risks/vulnerabilities of their community • C. Contribute to Mitigation Strategy/Mitigation Actions • D. Adopt the plan after the plan meets approval.

12. 3.A Multi-Jurisdictional Planning Participation Does the updated plan identify all participating jurisdictions, including new, continuing and the jurisdictions that no longer participate? Include the following: • A list of participating jurisdictions that identifies continuing and new participants • A list of jurisdictions, if any, that participated in the initial multi-jurisdiction but are not included in the updated plan

13. How to Address Element 3 • Include explanation of why a jurisdiction is not participating. • Letters of intent to participate part of the application.

14. The Planning Process

15. The Planning Process The planning process is as important as the plan itself. A comprehensive description of the planning process informs citizens and other readers about the plan’s development. A record of how decisions were made so leadership can continue to make decisions.

16. Narrative description of the plan update process The plan shall document how the plan was prepared (e.g., the time period to complete the plan, the type and outcome of meetings), who was involved in the planning process (e.g., the composition of the planning team), and how the public was involved. This section should not be included in the Plan Maintenance section. 4.A Documentation of Planning Process

17. Identify plan participants The plan should also document how the planning team was formed and how each party represented contributed to the process. Ideally, the local mitigation planning team is composed of local, State, and Federal agency representatives, as well as community representatives, local business and nonprofit leaders, and educators. 4.B Documentation of Planning Process

18. 4.B Documentation of Planning Process The person responsible for the plan should be identified. The contractor and/or agencies with the responsibility of developing the plan should be identified and their role(s) explained.

19. 4.C Documentation of Planning Process Indicate how the public was involved. The plan shall indicate how the public was given the opportunity to comment on the plan during the drafting stage and prior to plan approval. • Dates and who attended public meetings (keep forms and minutes in an addendum*). • Proof of public notices from mass media, internet, and comment period. *May use as in-kind for re-imbursement.

20. 4.D Documentation of Planning Process Indicate opportunities to be involved in the planning process for: • Neighboring communities / counties • Businesses, Non-Profits • Academia (Schools & Universities)

21. 4.E Documentation of Planning Process Describe the review of studies, reports, existing plans, and new information that were reviewed and incorporated into the updated plan. Examples: Watershed plans Firewise plans Dam response plans Post disaster reports FIS flood studies FEMA Success Story Community Comprehensive Plans

22. Describe the process used to review, analyze and decide which sections of the plan need updating Discuss opportunities for participating in the update provided to each of the following: the public, neighboring jurisdictions, agencies, businesses, academia, non-profits and other interests Addressing Element 4.F -- Updates

23. Addressing Element 4.F -- Updates • Describe the process used for making decisions about changes to the plan • Identify page numbers that were revised and briefly describe what was amended • Note: Report on the reviews done as part of the Plan Maintenance section in the current plan in addition to the work done on the five year review.

24. Tabular Example of How to Address Element 4F

25. Plan Process Update—2nd Example 25

26. Get into small groups and determine who should be on a planning team. --Consider: Who was on the planning team for original plan --Who/what groups were not involved that could be for an update? --What communities to involve? Activity—Plan Process

27. Risk Assessment

28. Update information for all natural hazards in the plan and add new hazards that can cause damage: Flooding (riverine and flash floods) (NOTE: Use D-FIRMS if available) Severe winter storms (blizzards, ice storms, extreme cold) Severe summer storms (tornadoes, hail, high winds, lightning) Landslides and subsidence Other hazards such as earthquakes, levee/dam failures, extreme heat, drought, wildfires, etc. 5. Hazard Identification - Risk Assessment

29. The Plan Shall: Identify and describe hazards likely to affect the planning area The Plan Should: Describe the sources used to identify hazards Refer to the State risk assessment and approach hazard identification similarly Include maps of hazard areas 5. Risk Assessment – Identifying Hazards

30. 5. Risk Assessment – Identifying Hazards Plan Update Shall: • Address any newly identified hazards The Update Should: • Incorporate improved hazard descriptions if available

31. 6. Hazard Identification / Profiling

32. The Plan Shall: Provide a description of previous occurrences, location, extent (severity or magnitude), and probability of future occurrence for each identified hazard Plan Update Shall: Continue to describe occurrences of hazards included in the previous plan Incorporate any new historical records or hazard data Address any data deficiencies that were identified in the previous plan 6. Risk Assessment - Profiling Hazards

33. Describe the recognized natural hazards likely to affect the jurisdiction – Include updatedinfo: Nature: Description of the hazard History: Past occurrences and details Location: Area that is impacted Extent: Range of potential magnitude or severity (exaample: EF1) Probability: Statistical measures that the event might happen 6. Hazard Profiles

34. 6. Hazard Profiles The natural hazards are required to be ranked. Example: 1. Flooding 2. Wildfire 3. Dam/Levee Failure 4. Drought

35. Example: Location, Extent (Red River 4/3/09)Image: USGS

37. An overview of the community’s vulnerability is a summary of the hazard’s impact on the community and its vulnerable structures. This summary shall include, by type of hazard, a general description of the types of structures affected by the hazards. Examples include, but are not limited to, buildings, infrastructure, critical facilities, structures that house the elderly or disabled, and areas where low-income populations reside. 7. Assessing Vulnerability: Identifying Structures

38. 7. Assessing Vulnerability: Identifying Structures • The overview shall also include a general description of the hazard’s impact to the vulnerable structures. Vulnerable structures include those located within geographic areas susceptible to a particular hazard. Certain hazards may affect the entire community or planning area. • The summary can be presented in terms of dollar value or percentages of damage.

40. 7. Assessing Vulnerability: Overview Notes about the previous chart: • The summary is for one hazard to one community in the plan. • This is an estimate. The assumptions going into the estimate should be stated. Examples: source of data, how value of structures were estimated and how the percent in hazard area was determined. • Please consult with mitigation staff if using an alternate method.

41. The Plan Shall: Provide a general description of the types of structures affected by each hazard Provide a general description of each hazards impact to vulnerable structures Plan Update Shall: Describe any changes, clarifications, or refinements to the overview summary Address how previously identified data limitations were addressed and incorporated Assessing Vulnerability: Overview (7)

42. Assessing Vulnerability: Overview (7) The Update Should: • Should take into account updates to inventories of existing structures in hazard areas • Describe changes in methodology

43. EXAMPLE: Risk Assessment – Assessing Vulnerability Estimating Potential Losses 43

44. Local Mitigation Plans must address repetitive loss structures in the risk assessment by: describing the types of structures estimated numbers general location of repetitive loss properties located in identified flood hazard areas Element 8 – *New* Assessing Vulnerability: Repetitive Loss Properties

45. Element 8 – *New* Assessing Vulnerability: Repetitive Loss Properties The plan should also: • Describe vulnerability in terms of estimated potential dollar loss • Describe vulnerability in terms of land use and development trends • Include a map of known flood hazards

46. Example 1 of How to Address Element 8

47. “Jurisdiction A” has been a member of the NFIP since 1979. Their current floodplain ordinance was adopted in 1998. Two floods occurred on Walnut Creek (1985 and 2004). Four insured homes, built before 1979, were flooded in 1985. In 2004, another smaller flood occurred. Two homes were again flooded. These two homes suffered about $7,000 in damage. They are repetitive loss structures. “Jurisdiction A” has added mitigation actions to elevate these two homes. (NOTE: Privacy laws prevent use of addresses) Example 2 for AddressingElement 8

48. The Plan Should: Provide a general overview of land uses and development trends within the planning area Describe trends in terms of amount of change over time and identify where it is occurring Differentiate land uses of similar types that have distinctly different densities Analyze where future land use changes and growth are likely to occur Risk Assessment (Elements 9-11)Assessing Vulnerability: Analyzing Development Trends

49. Risk Assessment (Elements 9-11)Assessing Vulnerability: Analyzing Development Trends Plan Update Should: • Highlight any development changes since previous plan

50. The Plan Shall: Present risk assessment information for the planning area as a whole Include information for localized hazards Element 12: Risk Assessment - Multi-Jurisdictional