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MONITORING PROJECTS: QUALITY AND RESULTS

MONITORING PROJECTS: QUALITY AND RESULTS. Monitoring vs evaluation Is it the same thing? If no, what are the differences?similarities? What are the objectives of monitoring? Evaluation? Why is monitoring important? Why is evaluation important?

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MONITORING PROJECTS: QUALITY AND RESULTS

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  1. MONITORING PROJECTS:QUALITY AND RESULTS

  2. Monitoring vs evaluation • Is it the same thing? • If no, what are the differences?similarities? • What are the objectives of monitoring? Evaluation? • Why is monitoring important? Why is evaluation important? • What kind of informations do we need to monitor a project?

  3. Monitoring vs evaluation What are the differences? similarities? Monitoring is a long term process / on going in order to ensure activities are taking place according to standarts and to find out weaknesses and gaps within the project Monitoring involve the team that is implementing the project Monitoring is activity based (??) Evaluation: after the end of the project (or at mid term) to find out the weaknesses and the results of the project (positive outcomes) evaluation can be used as a point of reference for futur projects (measure outputs, outcomes and impacts) Evaluation involves external people Evaluation is a one time event (happens at the end of the project) Evaluation is result based (???) measures the results through indicators What are the objectives of monitoring? Evaluation? Gather informations for evaluation Know what are the objective Help you to find the gaps and weaknesses according to the LFA Evaluation helps you figure out if you can carry out the same activities in the future and to establish weaknesses and strengths Why is monitoring important? Why is evaluation important? To know how the project is evolving Gather information for evaluation What kind of informations do we need to monitor a project? Project documents: LFA, timetable, budget, list of activities, field data • Activity plans , cost breakdown, specificities of the area

  4. The Project cycle

  5. Defining Monitoring

  6. Differences and Links between Monitoring and Evaluation SLIDE 7

  7. Project CycleJan Davis and Robert Lambert, Engineering in Emergencies, p.63. Project CycleJan Davis and Robert Lambert, Engineering in Emergencies, p.63.

  8. MONITORING is the continuous, systematic and critical review of operations in order to measure their evolution and adjust them according to circumstances and project’s objectives. MONITORING

  9. Different steps of the M&E process Observe Compare Have an opinion Make recommendations Take actions SLIDE 6

  10. IF A MONITORING DOES NOT LEAD TOANALYSIS AND THEN TO DECISION MAKING (ADAPTATIONS) IT IS USELESS AIM OF MONITORING

  11. Building a Monitoring system

  12. BUILDING A MONITORING SYSTEM Intervention objectives BUILDING A MONITORING SYSTEM

  13. MONITORING SYSTEM Set of tools to measure indicators. (observation, sampling, questionnaires, PRA) • Where • Who • When / how often • To whom. MONITORING SYSTEM

  14. The different steps of a monitoring system

  15. LOG FRAME 1 Impacts Outcome Outputs Activities

  16. IF YOU FAIL TO PLAN… YOU PLAN TO FAIL!!! FAILING TO PLAN

  17. Monitoring a project

  18. Data about intended achievements and baseline is compared with … Data on actual achievements to identify... Significantdeviations from plan as a basis for... identification of problems and opportunities to identify... Correctiveactions MONITORING PROCESS

  19. 3 1 2 4 Collecting data Taking decisions The project Processing data Analysis 5 Taking corrective action Different steps of project’s monitoring..

  20. REMEMBER !!!! • USE THE TOOL ADAPTED TO THE INFORMATION AND CONTEXT • DEFINE THE METHOD TO USE THE TOOL • TRIANGULATE MOST RELEVANT DATA • USE THE EXISTING DATA • GATHER CAUSES AND CONSEQUENCES OF THE IDENTIFIED PROBLEMS • GATHER OPINIONS AND SUGGESTIONS TO IMPROVE THE QUALITY OF YOUR PROJECT DESIGNING MONITORING TOOLS

  21. The Monitoring report

  22. THE MONITORING REPORT The purpose of monitoring reports is to provide : -updates on achievements against indicators and milestones, -guidance on the elements that should be adjusted AIM OF MONITORING REPORT

  23. MINIMUM STRUCTURE OF MONITORING REPORT • Introduction • Monitoring of situation (external factors) • Monitoring of objectives and indicators / (+ critical events) • Progress of activities • Conclusions • Recommendations • Annexes MONITORING REPORT 1

  24. OBJECTIVE / PROGRESS : RECOMMENDATIONS : MONITORING REPORT 2

  25. MOST FREQUENT MISTAKES IN A MONITORING REPORT • GO INTO USELESS DETAILS • LACK OF ANALYSIS OF THE DATA • DO NOT SHOW TRENDS AND WARNINGS • LACK OF RECOMMENDATIONS • NO CORRECTIVE ACTIONS ARE TAKEN • IS PERCEIVED AS A COMPULSORY USELESS TASK MISTAKE OF MONITORING REPORT

  26. IF A MONITORING DOES NOT LEAD TOANALYSIS AND THEN TO DECISION MAKING (ADAPTATIONS) IT IS USELESS AIM OF MONITORING

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