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Overview of Salary Encumbrance System Transition and Development (January 2002)

This document provides an overview of the salary encumbrance processes for various business units transitioning from the legacy EPRQ system to a modern, web-based solution by Spring 2002. It details how payroll and salary liquidations will interface with the new Shared Financial System (SFS) while ensuring that detailed records are maintained in a subsidiary ledger. Integration and user acceptance testing timelines are outlined, along with a brief on necessary functionalities modeled after EPRQ, ensuring that users can manage encumbrances effectively through authorized access.

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Overview of Salary Encumbrance System Transition and Development (January 2002)

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  1. Shared Financial System SALARY ENCUMBRANCE OVERVIEW January 8, 2002 Presented by Lynn Quamme

  2. Overview • Salary Encumbrances for some Business Units are currently maintained in legacy using EPRQ • Detail payroll, salary liquidations, and summary fringe data now flow thru the legacy accounting system into SFS. • We are developing a web-based replacement for EPRQ for fiscal year 2003 salary encumbrances. • Functionality is modeled after EPRQ. • Target date for production is Spring 2002. • In the new system, detail is maintained in a subsidiary ledger; summary is posted to SFS General Ledger. • Drilldown to detail will be provided in WISDM.

  3. Payroll Interface Data

  4. Salary Encumbrance Development Status • The target date for integration testing by UW System Admin is Feb. 1 • The target date for user acceptance testing is Mar. 1 • Queries into encumbrance detail (similar to INQR, GENR, and GENT) will be developed in WISDM.

  5. Handles all appointment types except Student Requires an appointment in IADS Uses PeopleSoft chartfields Records encumbrance detail in SFD/SE tables Operates within WISDM framework. Users authorized by one or more “UDDS” levels Users can create, adjust, cancel, transfer, and reopen encumbrance records Some legacy functions have been deferred Salary Encumbrance Concepts

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