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Optimist International Leadership Development

Optimist International Leadership Development. Lieutenant Governor-Elect Seminar. Team Building Exercise. Spend 5 minutes in pairs getting to know as much as you can about one another. Self introductions. Come to the front of the room.

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Optimist International Leadership Development

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  1. Optimist International Leadership Development Lieutenant Governor-Elect Seminar Optimist International

  2. Team Building Exercise Spend 5 minutes in pairs getting to know as much as you can about one another. Optimist International

  3. Self introductions • Come to the front of the room. • Have person to be introduced set down in a chair but say nothing. • The person introducing stands behind the person and introduces the person in the chair as if he/she were that person. • Have the two switch places (seated and standing in back) and introduction is repeated. • Go around the room till all are introduced. Optimist International

  4. Functions of Lieutenant Governor Optimist International

  5. Functions of Lieutenant Governor The Lieutenant Governor is an administrative arm of the district. Your ability to do your job will result in a success zone! Remember, you are the Governor of your Zone! Optimist International

  6. What are the things you will do and the roles you will serve during the coming year? Optimist International

  7. What are the things you will do and the roles you will serve during the coming year? Possible answers • Be a liaison between governor • and clubs • Do an Annual Club Planning • Conference • Promote growth • Build a new club • Be optimistic • Give advice • Submit reports • Be supportive • Listen • Answer questions • Encourage participation in • awards program • Promote service to youth • Install new club officers • Speak at club functions • Conduct zone meetings Optimist International

  8. What are the things you will do and the roles you will serve during the coming year? • Be a liaison between governor • and clubs • Do an Annual Club Planning • Conference • Promote growth • Build a new club • Be optimistic • Give advice • Submit reports • Be supportive • Listen • Answer questions • Encourage participation in • awards program • Promote service to youth • Install new club officers • Speak at club functions • Conduct zone meetings HELP Optimist International

  9. What resources will you need during the coming year? • District Governor • District committees • Optimist International staff • District Leaders Handbook • Awards Handbook • Optimist International and Club Constitution and Bylaws • Club President’s Answer Book • Materials on Membership, New Club Building, Programs, • Youth Clubs, Service Projects, Fund Raising, and more. Optimist International

  10. Roundtable Discussions • How will I get members of my clubs to adopt and work for goals of my District and Optimist International? • How can I make friends and gain trust of my presidents and secretary-treasurers? • How will I, as lieutenant governor, react if a president fails to live up to my expectations? Optimist International

  11. Annual Club Planning Conference (Next) Break Optimist International

  12. Annual Club Planning Conference Lieutenant Governor-Elect Optimist International

  13. What is an Annual Club Planning Conference? Optimist International

  14. What is an Annual Club Planning Conference? The Annual Club Planning Conference is a way for the Club Leadership and District Leadership to determine the Organization, Plans and Direction of the Club for the coming Optimist year. The Annual Club Planning Conference can be a key to your success as a Lieutenant Governor. Optimist International

  15. When should an Annual Club Planning Conference Be Held? Optimist International

  16. When should an Annual Club Planning Conference Be Held? Before October 1 Optimist International

  17. Annual Club Planning Conference Who should attend? Optimist International

  18. Annual Club Planning Conference Who should attend? Lt. Governor President Secretary-Treasurer Vice Presidents Committee Chairs Other Board Members Optimist International

  19. What are the benefits of an ACPC? Optimist International

  20. What are the benefits of an ACPC? • Helps Lt. Governor identify administrative problems • Point out specific needs for remedial action • Provide names of key club leaders • Helps club understand the role of the lieutenant governor • Stresses club organization model • Calls attention to functions that might be overlooked • Provides valuable information to the district • Educates board members • Creates good relationship between board and • lieutenant governor • Helps build consensus for the coming year Optimist International

  21. Club Information District __________Zone____ Club Number_____ Complete Club Name_______________________ President’s Name _______Phone Number______ Sec-Treas Name________Phone Number______ Lt. Gov Name___________Phone Number______ Optimist International

  22. Club Information Number of members?______________Club Incorporation number?________________ Day and Time of Meetings?_________ Frequency of Club bulletin?_________________ Annual Dues?____________________ Are club Bylaws available?_________________ New Member Initiation Fee?_________ When were Club policies last updated?______ Has Budget been approved?_________ US Clubs-When will IRS form 990 be filed?___ Optimist International

  23. Club Organization Club Chair Names Community Service________________ Fellowship_________________________ Director of Personal Growth_________ Finance___________________________ Youth Activities___________________ Foundation (CFR)___________________ Publicity_________________________ Programs _________________________ New Club________________________ Membership_______________________ Youth Clubs______________________ Other ____________________________ Does your Club Participator in the Personal Growth and Involvement Program?___ Optimist International

  24. Club Goals What Goals have been set by the Club for the coming year? Net Gain in Membership____________Friend of Youth Award___________________ Sponsor of new Club(s)____________ Community Service Involvement Award_____ Honor Club______________________ Partner in Education Award______________ Distinguished President____________ No. of CPA Entries (Honor Club requirement)_________ Sponsor of Jr Optimist/Octagon/Alpha Club_________________________________ Optimist International

  25. Club Training and Development of Future Leaders Do you plan to present some ‘Skills Development Modules’ at Club Meetings? (examples: Creative Problem Solving, Effective Time Management, Choosing Optimism as a Philosophy of Life, Public Speaking, etc.)______________________________________ Who will represent Club at District Meetings?___________________________________ Does your Club offer financial assistance to officers who attend District & Optimist International Meetings?____________________________________________________ Optimist International

  26. Club Service in the Community What community/youth serving projects are planned for the year?_________________ What fund-raising projects are planned for the year?___________________________ What amount does the Club plan to raise from fund-raising projects? $_____________ Optimist International

  27. Send in the Form! Have the club officers sign and date the form. The paperwork’s not over till the form is mailed! Optimist International

  28. Roundtable Discussion • You call a club president to discuss his/her goals and setting up the ACPC. He says, ”the board members don’t have time to meet, he is happy with the club as it is, and he doesn’t need any outside help.” What is your response? • How do you deal with volunteers such as club president who have negative attitudes? • Role play a typical Annual Club Planning Conference by actually going through the ACPC form and asking questions. The facilitator plays the role of the board by giving answers that typify a marginal club situation. The Lieutenant governors would each take a separate section of the form to complete. Optimist International

  29. Reports to Submit • Annual Club Planning Conference Report (November 15) • Zone Meeting Reports (Quarterly, report sent no later than 30 days after meeting) • Club Visitation Report (Held April 1 to July 1, report sent no later than 30 days after meeting) • Annual Club Reviews (October 10) Optimist International

  30. Zone Meetings Lieutenant Governor-Elect Optimist International

  31. Zone Meetings • Conducted Quarterly • Lieutenant governor arranges and conducts the meeting • President and secretary-treasurer of each club are invited • Other volunteers may be invited • Conduct meeting 3 to 4 weeks before district conference • Often conducted with an evening meal • Make meeting convenient with the majority of clubs. Optimist International

  32. Purposes of Zone Meetings Promote Organizational Goals Build camaraderie Share ideas among club leaders Optimist International

  33. Objectives of Zone Meetings What do you want to accomplish? Optimist International

  34. Objectives of Zone Meetings What do you want to accomplish? • To empower my club leaders with the information and desire to grow. • To determine which leaders are interested in helping me build a new club. • To promote Optimist International programs that involve the youth. • To evaluate progress toward goals and reestablish goals. Optimist International

  35. Objectives of Zone Meetings Lieutenant Governor Elect What do you want to accomplish? Write a short meeting objective for your first quarter zone meeting. You have 2 minutes Share with group Optimist International

  36. Zone Meetings Lieutenant Governor-Elect Optimist International

  37. Sample Zone Meeting • Set goals and plan of action for first quarter. • Membership • New Club Building • JOOI Youth Club Building • Life Membership • Optimist Club and JOOI Youth Club Dues • All ACPC Reports due in by November 15 • Review Awards program • Youth Appreciation Week and Essay Contest • Absentee training for those not present for District Convention • Review supplies availability and encourage support for line of Official Optimist International products • Encourage joint projects with JOOI Youth Clubs Optimist International

  38. Sample Zone Meeting • Give each club representative one minute to brag on a recent project, accomplishment or success. • Give each club representative one minute to share a challenge facing them in the near future. Don’t allow the discussion to ramble. Keep a close check on time. Optimist International

  39. Zone Meetings Invite a specific District Committee Chair to your zone meeting to give a presentation and promote their specialty. Optimist International

  40. Zone Meetings • Make leaders feel welcome and valued • Recognize accomplishments of others • Be friendly • Be supportive • Be optimistic Optimist International

  41. Zone Meetings Turn in your Zone Meeting Report! Optimist International

  42. Communications Workshop Lieutenant Governor-Elect Optimist International

  43. What are the various ways in which a Lieutenant Governor might communicate with club leaders? Optimist International

  44. What are the various ways in which a Lieutenant Governor might communicate with club leaders? Speech at club or board meeting Phone call Personal conversation Newsletter Format letter Personal hand written note Optimist International

  45. What are the various ways in which a Lieutenant Governor might communicate with club leaders? Speech at club or board meeting Phone call Personal conversation Newsletter Format letter Personal hand written note Optimist International

  46. What are the various ways in which a Lieutenant Governor might communicate with club leaders? Speech at club or board meeting Phone call Personal conversation Newsletter Format letter Personal hand written note Which are more effective? Optimist International

  47. Roundtable Discussion • What opportunities will I have to talk with a club leader in a “one-on-one” setting? What would I discuss? • Should I make monthly phone calls to my presidents? If so, what should I talk about and how should I handle the communications? • What opportunities might I have to write letters of newsletters to club leaders? What would I write? Optimist International

  48. Optimism & AttitudeNext Lieutenant Governor-Elect Break Optimist International

  49. Optimism & Attitude Lieutenant Governor-Elect Optimist International

  50. Optimism and Attitude Attitude = Altitude Our mission is “ to develop optimism as a philosophy of life.” Optimist International

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