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Healthy, Hunger-Free Kids Act Roundtable

Healthy, Hunger-Free Kids Act Roundtable. School Nutrition Skills Development Courses DPI – School Nutrition Team August 18, 2011. Welcome. Introductions SNT staff Samia Hamdan, USDA MWRO Overview of today’s roundtable discussion Current Implementation for 2011-2012 School Year

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Healthy, Hunger-Free Kids Act Roundtable

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  1. Healthy, Hunger-Free Kids Act Roundtable School Nutrition Skills Development Courses DPI – School Nutrition Team August 18, 2011

  2. Welcome • Introductions • SNT staff • Samia Hamdan, USDA MWRO • Overview of today’s roundtable discussion • Current Implementation for 2011-2012 School Year • Recommended Implementation for 2011-2012 School Year • Pending Implementation

  3. Current Implementation • Direct Certification • Categorical Eligibility for Foster Children • Privacy Protection • Equity in School Lunch Pricing • Revenue from Nonprogram Foods Sold in Schools • Nutritional Value of Fluid Milk • Water Availability • Procurement • Outreach • Food Safety • Competitive Foods

  4. Direct Certification Section 101: Improving direct certification • Letter Method for Direct Certification • FNS Memorandum SP 13-2011: January 14, 2011 • Effective October 1, 2010 • Frequency of Direct Certification Matching Activities • FNS Memorandum SP 31-2011: April 27, 2011 • Effective July 1, 2011

  5. Letter Method SNAP“Letter Method” Eliminated • Households receiving SNAP (FoodShare) benefits may no longer be required to provide School Food Authorities (SFAs) with any letter notifying the household of eligibility for direct certification or eligibility for free meals. • Does not require changes in Wisconsin. All SFAs are required to identify categorically eligible children (SNAP/TANF) through the on-line, web-based Direct Certification system.

  6. Frequency of Matching • Updates the number of timesSFAs must run the direct certification process to assess student eligibility for free meals from once a year to three times per school year (at minimum). • Matching activities must occur, on the following occasions: • At or around the beginning of the school year, • Three months after the initial effort, and • Six months after the initial effort.

  7. Categorical Eligibility of Foster Children Section 102: Categorical eligibility of foster children • FNS Memorandum SP -17 issued January 31, 2011, • FNS Memorandum SP-17 (revised) + Q&A issued March 16, 2011 • Effective October 1, 2010 • Foster children are now categorically eligible for free meals and may be certified without an application. • A foster child is any child whose care and placement is the responsibility of the State (or county) child welfare agency or who is formally placed by a court with a caretaker household.

  8. Categorical Eligibility of Foster Children • In Wisconsin, children in are categorically eligible for free meals if they are placed in: • Foster Care with a relative (includes court-ordered kinship care); • Foster Care with a non-relative; or • Foster Care in a group home • Children in informal/voluntary kinship care and adopted children must be included on the free and reduced price meal application for households.

  9. Categorical Eligibility of Foster Children • Local Educational Agencies (LEAs) should obtain documentation from state or local placement agencies to certify foster child’s status. • Documentation must indicate that the child’s placement was determined by the court system, or that the child is the legal responsibility of the State (or county).

  10. Categorical Eligibility of Foster Children • In lieu of the documentation, households may complete one application for all children residing in the home (foster and non-foster), checking the appropriate box indicating which child(ren) are in foster care. • Income earned by the foster child must be reported on the application, but foster payments from placing agencies are not considered income and do not need to be reported. • Having a foster child in the household does not automatically extend benefits to all children.

  11. Categorical Eligibility of Foster Children • Households with adopted children or children in informal/voluntary kinship care should complete a free or reduced price meal application according to the instructions and include such child(ren) as member(s) of the household when determining meal benefits. • Kinship care and Adoption Assistance payments must be included as income on the application.

  12. Privacy Protection Section 301: Privacy Protection • FNS Memorandum SP -15 issued February 15, 2011, • Effective October 1, 2010 • Updates free and reduced price lunch applications to no longer require a full social security number (only the last four digits). • Removes the requirement that the social security number of each adult household member be collected to verify applications.

  13. Privacy Protection • Applications without either the four digits or the word “none” must be considered incomplete. • Children of applicants without a social security number can still participate in the program.

  14. Equity in School Lunch Pricing • Section 205: Equity in School Lunch Pricing • Intent • To ensure that sufficient funds are provided to the food service account for paid lunches

  15. Implementation • Provision is effective July 1, 2011 • Interim rule is published in Federal Register. Comments are due by September 15, 2011 • http://fns.dpi.wi.gov/files/fns/pdf/ple_interim_rule.pdf • USDA Guidance SP 39-2011: Question and Answer Memo was issued June 13, 2011, and a Fact Sheet was issued March 2, 2011 Interim rule, SP 39-2011 and the Fact Sheet can be accessed at http://fns.dpi.wi.gov/fns_cnrsnp

  16. Increasing Paid Meal Prices • Lunch prices must be increased if the average price for paid student lunches in the 2010-2011 school year was less than the difference between the free reimbursement rate and the paid rate ($2.46). • School Food Authorities (SFAs) are not required to raise lunch prices more than 10 cents annually. • SFAs may increase average paid lunch prices more than 10 cents and apply a “credit” for future required increases

  17. Increasing Paid Meal Prices • In any year, the new average paid lunch price may be rounded down to the nearest 5 cents • SFAs that do not want to raise lunch prices may contribute non-federal funds to the food service account • SFAs have flexibility to determine how they distribute average prices among their schools, as long as the average paid lunch price is reached

  18. Paid Lunch Equity Tool • A Paid Lunch Equity (PLE) Tool is available on the website to help SFAs calculate: • Average price across the SFA • New required average price across SFA • Distribution of price increases across SFA • Non-Federal source contribution amount • PLE tool is located at http://fns.dpi.wi.gov/files/fns/xls/ple_tool.xls

  19. Reporting Requirements • Beginning School Year 2011-2012, SFAs must report their most frequently charged paid lunch prices for each grade level in the school/district. • DPI will provide SFAs with a format for electronic submission of this information.

  20. Revenue from Nonprogram Foods Sold in Schools • Section 206: Revenue from Nonprogram Food • Intent • To ensure that sufficient funds are provided to the food service account foods sold in schools outside of reimbursable meals

  21. Implementation • Provision is effective July 1, 2011 • Interim rule is published in Federal Register. Comments are due by September 15, 2011 • http://fns.dpi.wi.gov/files/fns/pdf/ple_interim_rule.pdf • USDA Guidance SP 39-2011: Question and Answer Memo was issued June 13, 2011, Fact Sheet was issued March 2, 2011 Interim rule, SP 39-2011 and the Fact Sheet can be accessed at http://fns.dpi.wi.gov/fns_cnrsnp

  22. Nonprogram Foods • Sold outside of reimbursable meals • Purchased with funds from the school food service account • Includes competitive foods as currently provided in regulations

  23. Overview • A SFA must ensure that the overall revenue from nonprogram foods meets or exceeds the cost of obtaining these foods • If nonprogram food is purchased with the school foodservice account funds, all revenue must accrue back to the school food service account

  24. Nutrition Requirements for Fluid Milk • Section 202: requires that a variety of fluid milk be served consistent with the most recent Dietary Guidelines for Americans. The 2010 Dietary Guidelines recommend that persons over two years of age consume fat-free or low-fat (1%) fluid milk. • Intent • To improve the diets of children by issuing regulations to update the school meal patterns and nutrition standards according to the recommendations issued by the most recent Dietary Guidelines for Americans

  25. Overview • To offer milk variety consistent with this recommendation, school food authorities must offer at least two choices from the following • fat-free milk • low-fat (1%) milk • fat-free or low-fat lactose reduced milk • fat-free or low-fat lactose-free milk • fat-free or low-fat buttermilk • and fat-free or low-fat acidified milk • Flavored milk 1% or fat free may be served • Such products must be pasteurized fluid milk that meets State and local standards, as currently required in 7 CFR 210.10(m)(1)(ii)

  26. Implementation • This provision is effective October 1, 2010 • We also recognize the range of complexities that may be involved in schools ability to implement this provision, therefore we encourage schools to implement this as soon as possible, but not later than the beginning of SY 2011-12

  27. Timeline • Implementation Memo - Spring 2011 • Proposed rule, Nutrition Standards in the National School Lunch and School Breakfast Programs, published in Federal Register - January 13, 2011 • Includes similar provision that addresses allowable fat content of milk and also addresses flavored milk • Until an implementing rule goes into effect, plain or flavored low-fat and fat-free milk may be offered to meet the variety requirements • Final Rule - Winter 2012

  28. Water • Section 203: Water availability during meal service • Intent: • To make free potable water available to children in the place where meals are served

  29. Overview • While potable water is required to be made available to students, it is not considered part of the reimbursable meal • Implementation will vary greatly given the diversity of facilities • There is no funding available for this provision and reimbursement may not be claimed • However, the costs associated with providing potable water would be an allowable cost to the non-profit food service account

  30. Implementation • This provision is effective October 1, 2010 • Implementation Memo - Spring 2011 • Follow-up Memo including Q&As - Summer 2011 • Final Rule - Summer 2013

  31. Procurement • Geographic Preference • SP 18-2011, February 1, 2011 • Child Nutrition Programs are encouraged to purchase unprocessed locally grown agricultural products • Must adhere to all procurement regulations maximizing full and open competition • Formal (over $100,000) • Informal (under $100.000)

  32. Procurement • Invitation For Bid (IFB) • Selection made on price • Request For Proposal (RFP) • Selection made on weighted criteria with price being the most significant

  33. Procurement IFB Grower C would be awarded the bid as specifications are met at the lowest price.

  34. Procurement RFP

  35. Procurement Formal Method Grower B would be awarded the bid

  36. Outreach to Eligible Families • Section 112 : Outreach to Eligible Families • Intent • To increase participation in the federal feeding programs • To reach eligible families to inform them of the Summer Food Service Program (SFSP) available during the summer months and remind households of the availability of the School Breakfast Program (SBP)

  37. Implementation • SFSP portion implemented through Policy Memorandum published on January 25, 2011 - Outreach to Households on the Availability of the Summer Food Service Program Meals, SFSP 04-2011, SP 15-2011 • Policy Memorandum regarding SBP outreach, SP 40-2011, June 20, 2011

  38. Food Safety • Section 402 - Food safety audits and reports by states • Inspections • SP 16-2011, January 24, 2011 • 2 inspections required (no change) • Section 308 – Ensuring safety of school meals • SP 37-2011, May 23, 2011 • Enhancing Food Safety Program • Section 302 – Applicability of food safety program • SP 45-2011, August 3, 2011 • Food Safety Inspections in Service-Only Sites

  39. Competitive Foods Clarification • Exempted foods can only be offered as a la carte items • Exempted foods cannot be part of a reimbursable meal • SP 09-2011, November 10, 2010

  40. Recommended Implementation • Local Wellness Policies

  41. Local Wellness Policies (LWP) • Section 204: Wellness policy requirements • Section 209: Information for the Public on the School Nutrition Environment • Intent • Strengthen local wellness policies so they become useful tools in evaluating, establishing and maintaining healthy school environments • Provide transparency to the public on key areas that affect the nutrition environment in each school

  42. Elements of the LWP

  43. Local Discretion

  44. Public Involvement

  45. Implementation, Periodic Assessment, and Public Updates

  46. LWP ImplementationDuring School Year 2011-2012 • LEAs should begin reviewing and updating existing LWPs • Move forward implementing new requirements to extent practicable • Consult LWP reference materials on FNS website: www.fns.usda.gov/tn/healthy/wellnesspolicy.html and CDC website: www.cdc.gov/HealthyYouth • Review strategies to facilitate LWPs as outlined in CDC’s School Health Guidelines to Promote Healthy Eating and Physical Activity Among Youth (available Summer 2011 on CDC website) • Inform and update public on content, implementation, and assessment of LWPs by end of SY11-12

  47. LWP Timeline • Proposed Rule - Fall 2012 • Public comment period – FNS is hopeful that the operational experiences LEAs gain from implementing Section 204 will provide an informed body of comment on the Proposed Rule • Provide technical assistance materials throughout implementation of this provision • Final Rule - Fall 2013

  48. Pending Implementation • Indirect Costs • New Meal Patterns • Performance-Based Reimbursement Rate Increase • Nutrition Standards – All Foods Sold in Schools

  49. Indirect Cost Overview • Guidance addresses existing program rules pertaining to indirect costs- Issued July 9 • Study will assess extent to which indirect costs are charged-report due October 1, 2013 • The law also provides USDA the authority to issue regulations based on the results of the study

  50. Indirect Cost Overview • Guidance provides definitions for both direct and indirect costs, including • Proper classification of costs • Discussion on the treatment of certain typical costs in the NSLP and SBP • Direct costs are discussed because direct and indirect costs are complementary

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