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Validating your data

Validating your data. Webpage: http ://heimshelp.deewr.gov.au/sites/heimshelp/support/pages/webinar-validating-your-data. Overview. What are validations? When does the system validate your data? HEPCAT validations HEIMS validations Understanding the rules

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Validating your data

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  1. Validating your data Webpage: http://heimshelp.deewr.gov.au/sites/heimshelp/support/pages/webinar-validating-your-data

  2. Overview • What are validations? • When does the system validate your data? • HEPCAT validations • HEIMS validations • Understanding the rules • You control validation vs validation controlling you • Principles and tips

  3. What are validations? • A set of rules • The system checks your data when you submit

  4. When does the system validate data? • HEPCAT • Checks your data that you have imported into HEPCAT • HEIMS • Checks your data against previously reported data Two validation processes

  5. Validation Relationships

  6. Student Submission

  7. Types of HEPCAT validation errors • Warning • Data can be submitted • But may cause additional errors in HEIMS • Fatal • Incorrect data in HEPCAT • Must be corrected before it can be submitted

  8. HEPCAT Submission

  9. Validation Summary Report

  10. Validation Summary Report Validation Summary Report

  11. Validation Summary Report HELP Due snapshot Enrolment file Load Liability file

  12. Validation Summary Report Errors by validation level

  13. Validation Summary Report Errors by validation level

  14. Validations Enrolment file 5 levels Load Liability file 6 levels

  15. Load Liability file data grid

  16. Level 1 – Level 1 – Field

  17. Level 1 – Level 2 – X-Field Reported HELP Debt of $8,000

  18. Level 1 – Level 3 – X-Record

  19. Level 1 – Level 4 – X-File

  20. Level 1 – Level 5 – X-Sub: Time Reported student submissions will be listed under the status of “Accepted”

  21. Level 1 – Level 6 – X-Sub: Type Checks against Course, Student and HELP Due

  22. HEPCAT Error Reports

  23. Validation Summary Report

  24. VET Load Liability Detailed Report

  25. VET Load Liability Detailed Report

  26. VET Enrolment Detailed Report

  27. VET Enrolment Detailed Report

  28. HEPCAT functionality Filter Errors button allows you to view the records that failed a validation rule.

  29. Controlling validations

  30. Validations

  31. Validation Rules

  32. clear all validations

  33. Preliminary validation checks Levels 1 and 2 on both files

  34. Validation Summary Report 17 errors listed in previous report

  35. Correcting validation errors

  36. Questions? Correcting validation errors

  37. Understanding Validation RulesIfThenMust Correcting validation errors

  38. Correcting validation errors

  39. Validated Submission

  40. Submissions validated ready to be reported. Note: HELP due file is not submitted unless requested.

  41. Understanding validation rulesIf ThenMust

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