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Overview - IEEE Geographic Unit Operations

Learn about IEEE geographic units, including regions, sections, technical chapters, and affinity groups, their relationships, roles, and responsibilities within the IEEE organization. Discover the benefits of joining IEEE sections and how to report for geographic units.

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Overview - IEEE Geographic Unit Operations

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  1. Overview - IEEE Geographic Unit Operations Dan Toland June 2008

  2. IEEE Organization MEMBERS Board of Directors Assembly PSPB IEEE-USA EducationalAct. Standards Assoc. MGA Technical Act. Executive Comm. Regions & Sections Societies & Tech. Councils Staff& Society Executive Directors

  3. Geographic & Technical Unit Relationship Technical Activities Board Parents - WIE, Consultants, LMC, GOLD IEEE Societies/ Technical Councils

  4. Region, Area & Geographic Council • Region (10) • All parts of the world are in a Region. • Established to help manage the activities of the IEEE Sections. • Areas • Established as parts of a Region – management and administrative organizational unit of the Region • Geographic Councils (18) • Formed by two or more Sections to help achieve common goals (i.e. produce newsletter, conduct joint meetings). • Report to the Sections that formed it.

  5. Sections & Subsection • Section (326) • Basic operating geographic organizational unit of IEEE • Formed by the MGA Board • Need at least 50 members to form a Section • Subsection (34) • Subunit of a Section • Need at least 20 member to form a subsection

  6. Technical Chapters • A subunit of a Region, Section, Group of Sections or a Geographic Council • Established by a group of 12 or members of an IEEE Society • Responsible to both the Geographic Unit and the Technical Unit • 1,883 as of 31 Dec 2007

  7. Affinity Groups • A non technical subunit of a Region, Section, Group of Sections or a Geographic Council • Established by a group of 6 or more IEEE members • Responsible to both the Geographic Unit and to the parent organization • 277 as of 31 Dec 2007

  8. IEEE Sections By Region R7 – 20 R1 to 6 – 165 R10 – 56 R1 – 22 R2 – 20 R3 – 41 R4 – 23 R5 – 24 R6 – 35 R8 – 52 R9 – 33 165 – USA 161 – Non USA

  9. Geographic Unit Relationships • Regions oversee Sections • Sections oversee Subsections, Chapters, Student Branches and Affinity Groups • Councils are comprised of Sections, and exist at the pleasure of the member Sections • Some Councils (but not all) have Chapters and Affinity Groups, and therefore oversee them

  10. Geographic Unit Relationships • Affinity Group Parents also oversee Affinity Groups • Women In Engineering (WIE) • Consultants’ Networks • Graduates of the Last Decade (GOLD) • Life Members Committee • Student Branches oversee Student Branch Chapters • Societies also oversee Chapters and Student Branch Chapters

  11. IEEE Sections • Sections provide a community of colleagues • Members build a network through local Section, Chapter, Student Branch activities • Develop new skills by taking an active role • Gain management, teamwork and leadership experience • Gain recognition for accomplishments and recognize the achievements of others

  12. Section Size by # Members - All Regions(not including Student)(out of 325 Sections – 31 Dec 2007) Average = 912 Santa Clara Valley (R6) is the largest Section – 12,754

  13. Required Reports for Geographic Units • In order to receive funding from MGA Board, units must submit the following: • Financial Report • Officer Report • Meeting Reports (all units) • Section, Subsection, Technical Chapters & Affinity Groups • All financial activity & officers should be reported through the Section, including that of subunits • 10% bonus if all reporting submitted no later than end of third week in February

  14. Officer Confirmation Reports • Even if there are no changes, must report officers on annual basis • IEEE Membership must be current. • Membership Grade – Graduate Student, Member, Senior, and Fellow grades qualify • Must reside in the geographic area. • Chapter Officers - must be a member of the Chapter's Society. Joint Chapters only required to be a member of one of the Societies. • www.ieee.org/officer_report • MGA Contact – Joe Hale (j.hale@ieee.org)

  15. Meeting Reports • Submit electronically (www.ieee.org/L31) • Can be submitted at any time but the unit will not receive credit for meetings reported after their rebate has been distributed. • Report all Meetings • Categories • Technical (Educational Topics, Tutorials) • Non-Technical (Professional/Career, Social) • Administrative (ExCom Meetings) • MGA Contact – Peggy Kovacs (p.kovacs@ieee.org)

  16. Meeting Requirements • Sections & Subsections • At least 5 technical, non-technical or administrative meetings • Chapter • At least 2 technical meetings • Affinity Groups • At least 2 technical, non-technical or administrative meetings

  17. Contiguous Section Members • Is granted as requested by IEEE members who would prefer to be associated with a geographically neighboring Section instead of the one assigned. • Form available on web or for email attachment • MGA Contact: Contact: Joe Hale

  18. Geographic Unit Formations • Formed via Petition that is approved by the MGA Board • Section; Subsections; Technical Council; Chapter; Affinity Group; Student Branch and Student Branch Chapters • MGA Contact: Joe Hale http://www.ieee.org/web/geo_activities/units/forms_petitions/index.html

  19. Recognition Products & Supplies • Banners, Certificates, Officer pins, and Plaques. • For volunteers only • MGA Contact: Donna McClelland • Order online available http://www.ieee.org/web/geo_activities/units/products/index.htmlv

  20. Certificates

  21. Plaques

  22. Section or Chapter Chair Pins

  23. Section/Chapter/Affinity Group Meeting Summary • 12,133 - Total meetings • Over 315,000 participants • Average attendance = 37 • Average meetings per Section = 38 • 9,198 Technical meetings (75% of total) • Includes technical, professional, social, educational & administrative topics

  24. IEEE Member & Geographic Activities Helping Sections to Service Members SAMIEEE – Volunteer access to member data & demographics EWH – Web Hosting for over 1,150 units e-Notice - Electronic newsletter subscription service – 522 units enrolled (Regions, Councils, Sections, Subsections, Chapters, Societies, Student Branches and Conferences) Providing Member Relationship Management Enabling Member Communications

  25. IEEE Member & Geographic Activities vTools • Provide IEEE organizational units with web-based tools to manage their ongoing activities • Tools will include OUMgt: Meetings, WebInABox, Finance, Demographics, Elections, and others. • This project is made possible by volunteers’ efforts with support and assistance from IEEE Staff

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