Community of Practice on Management for Development Results (CoP-MfDR) 2008 Annual Meeting

1. Community of Practice on Management for Development Results (CoP-MfDR)2008 Annual Meeting 11-14 November – Colombo, Srilanka VIETNAM'S EXPERIENCES ON MfDR

2. CONTENTS • ODA NATIONAL M&E SYSTEM • MANAGEMENT FOR DEVELOPMENT RESUTS

3. PART I. MANAGEMENT FOR DEVELOPMENT RESULTS Better Development CONNECTIVITY FOR MfDR

4. Key Elements for MfDR • Leadership and political will. • Accountable to development results. • Participation of development actors, including CoPs. • Capacity of the country.

5. Application of MfDR in Vietnam • Vietnam adopted the results-based management system in 2002 through its results-based monitoring and evaluation (M&E) of Comprehensive Poverty Reduction and Growth Strategy (CPRGS). • With good example of CPRGS, in 2004 Vietnam decided to apply best practice principles in MfDR to formulate its SEDP 2006-2010. • In spotlight of PD and HCS, the donor community in Vietnam is committed to align to SEDP at national, provincial and sectoral levels and make joint efforts with the Government in MfDR. • Strengthening the national systems (planning, budgeting, monitoring and evaluation with support from statistics, etc.) to serve the demand of MfDR has received very special attention from the Government.

6. Planning and Budgeting • Ministry of Agriculture and Rural Development (MARD), Ministry of Natural Resources and Environment and (MONRE) used logframe as management tool for their 5-year sectoral development plan. • Thua Thien Hue province produced a Handbook on Strategic Planning and Results-based Management for guiding their agencies in planning and budgeting the provincial development.

7. SEDP Monitoring and Evaluation • MPI introduced the results-based M&E framework on Implementation of SEDP 2006 - 2010 and the Guidelines to the line ministries and provinces to conduct their periodical reviews based on this framework. • Mid-term review of SEDP 2006-2010 has been conducted based on this M&E framework. • The M&E results will support the Government in their decision making and in improving the way of formulating SEDP 2011-2015.

8. MfDR for ODA Resources • Developing ODA Strategic Framework 2006-2010 and its Implementation Plan to support SEDP 2006-2010. • Establishing the national ODA M&E system with a clear vision and road map set out in the ODA Monitoring and Evaluation Framework 2006-2010. • Planning to set up Vietnam Evaluation Society (VES) in 2009

9. How to bring MfDR agenda forward? • Continue to make change in mindset of the leaders and senior managers (MfDR culture with evidence-based decision -making). • Further develop capacity at the sub-national level (planning, budgeting, result-based management, M&E). • Broaden the national network of aid effectiveness to MfDR with engagement of CoPs (especially MfDR-related professional organizations such as Vietnam Statistic Association).

10. PART II. ODA NATIONAL M&E SYSTEM Better Development M&E for MfDR

11. NATIONAL ODA MANAGEMENT SYSTEM PRIME MINISTER ODA STATE MANAGEMENT AGENCIES (MPI, MOF, MOFA, MOJ, OOG) LINE AGENCIES (LINE MINISTRIES, PROVINCIES, etc.) PROJECT OWNER PROJECT MANAGEMENT UNIT

12. 3 Pillars in ODA M&E System Development • Institutional framework: • Strategic M&E Framework for ODA • Decree, Circulars, Decision • Capacity development: • M&E Manual (methodologies, techniques and tools). • Training workshops. • Development of M&E champion. • IT development: Integrated IT tools for national ODA monitoring system

13. Prime Minister & National Assembly • ODA-MIS • Aligned Monitoring Tool (AMT) • National benchmarking indicators – process • Sectoral benchmarking indicators - progress • Portfolio Monitoring Tool (PMT) • Portfolio and contract review tools • National M&E Manual and Website • National M&E Resource Centre GSO National Agencies Feedback & Benchmarking Quarterly Portfolio PMT Quarterly Portfolio PMT • Aligned Monitoring Tool (AMT) • Portfolio Monitoring Tool (PMT) • Sectoral benchmarking indicators - progress • Portfolio and contract review tools • National M&E Manual and Website Donor Line Agency Donor Line Agency Feedback & Benchmarking Line Agency Quarterly Progress AMT through Project Owner Quarterly Progress AMT through Project Owner • Aligned Monitoring framework • Definitions and procedures to support framework • Aligned Monitoring Tool (AMT) • Methods and tools in Manual progress monitoring • National M&E Manual and Website PMU PMU PMU PMU PMU PMU PMU PMU NATIONAL ODA MONITORING SYSTEM

14. AMT PMT AMT AMT ALIGNED MONITORING TOOL (AMT) AT PROJECT OWNER/PMU LEVEL MPI/MOF NMT Feedback Line Agency Donor Feedback Feedback Project Owner/PMU

15. AMT PMT AMT AMT ALIGNED MONITORING TOOL (AMT) AT PROJECT OWNER/PMU LEVEL MPI/MOF NMT Feedback Line Agency Donor Feedback Feedback Project Owner/PMU

16. Overall Goal To measure effectiveness we need data on: Outputs and Outcomes To measure efficiency we need data on: Inputs and Outputs Impact& Relevance Purpose & actual outcomes Effectiveness Outputs Sustainability Activities Efficiency Inputs Stakeholder needs & desired outcomes MEASURING EFFICIENCY AND EFFECTIVENESS Disbursement data is an input measure. By itself it tells us very little. It is what the inputs result in that is important!

17. MONITOR 3 TYPES OF CHANGE • Disbursement Variance between actual and planned rate of disbursement • Process Variance between actual and planned time taken to complete required processes for bidding, contract implementation, resettlement and environmental management • Performance Variance between actual and planned implementation of activities and achievement of outputs

18. AMT PMT AMT AMT PORTFOLIO MONITORING TOOL (PMT) AT LINE AGENCY LEVEL MPI/MOF NMT Feedback Line Agency Donor Feedback Feedback Project Owner/PMU

19. AMT PMT AMT AMT PORTFOLIO MONITORING TOOL (PMT) AT LINE AGENCY LEVEL MPI/MOF NMT Feedback Line Agency Donor Feedback Feedback Project Owner/PMU

20. DATA AVAILABLE FROM PMT • Disbursement Rate • Achievement Rate • Bid Start Delay • Bidding Efficiency • Contract Performance Indicator • Contract Completion Delay • Resettlement Approval Delay • Resettlement Planning Efficiency • Resettlement Implementation Efficiency • Resettlement Handover Delay • Environment Plan Approval Delay • Environment Planning Efficiency • Environment Implementation Delay

21. RATING PROJECTS WITH AMT DATA

22. RATING PROJECTS USING PMT

23. RATING PROJECTS USING PMT

24. AMT PMT AMT AMT NATIONAL MONITORING TOOL (NMT) AT MPI/MOF LEVEL MPI/MOF NMT Feedback Line Agency Donor Feedback Feedback Project Owner/PMU

25. AMT PMT AMT AMT NATIONAL MONITORING TOOL (NMT) AT MPI/MOF LEVEL MPI/MOF NMT Feedback Line Agency Donor Feedback Feedback Project Owner/PMU

26. NATIONAL MONITORING TOOL (NMT) • Similar to the PMT but receives the AMT from all projects • It includes charts and indicators that are specific to national-level monitoring • Includes reports that are required by the Prime Minister

27. NMT DEMONSTRATION

28. THANK YOU FOR YOUR ATTENTION