New Employee Orientation

1. New Employee Orientation UCF Benefits Section (407) 823-2771 benefits@ucf.edu

2. Agenda Insurance • Who is People First? • How to Enroll in Benefits • Available Plans at UCF • Other Benefit Resources • Q&A Retirement • Retirement Plans at UCF • How to Enroll in a Retirement Plan • Re-Employment Restrictions • Q & A

3. New Employee Benefits Guide Please ensure you have access to the New Employee Benefits Guide, which is used in conjunction with New Employee Orientation.

4. Who is People First? • Plan administrator for State of Florida insurance, including state universities like UCF • Responsible for the following: • Plan Enrollments • Dependent Eligibility • Qualifying Status Changes • Open Enrollment • COBRA

5. Using People First to Enroll • Online https://peoplefirst.myflorida.com User ID and Password Required • Service Center 1-866-663-4735 Available Monday-Friday 8:00am to 6:00pm ET To Receive User ID: • Employee’s information is keyed to UCF system • Daily electronic file is submitted to People First • People First mails packet (including UserID) to employee’s home

6. Default password: Pf + Birth date (PfMMDDYY) Enter ID and Password

7. International Employees People First will not send an enrollment packet until they have all the necessary information, including a valid Social Security Number and a valid address. Missing information can cause a delay in the start of health coverage for you and your family.

8. Insurance Effective Dates • Employees have 60 daysfrom hire date to enroll in insurance. • Employees in regular positions may elect health insurance to begin the month after they are hired – this is called an early effective date. • For example, if you are hired in June, you can start your health insurance July 1. • Note: The state currently does not offer an early effective date to OPS employees. • The eligibility requirements for the early effective date include: • A new employee’s information must be in the People First system. • The first full month’s premium must be received.

9. Changing Insurance Employees have two ways to change insurance elections after 60-day enrollment window: • Qualifying Status Change • Marriage, divorce, birth of child, spouse insurance termination, etc. • Employees have 60 days from event to contact People First. • Open Enrollment • Held each fall • Coverage effective January 1 of following year

10. Eligible Dependents • Spouse • Children (up to age 26) • May be eligible until 30 if they meet certain criteria: Unmarried, no dependents of their own, are dependent on you for financial support, live in Florida or attend school in another state and have no other health insurance. • Children with Disabilities may be covered after age limit if they meet certain criteria.

11. State Benefit Programs • The State of Florida offers the following insurance: • Pre-tax Options • Health, Basic Life, Dental, Vision, Medical Reimbursement Accounts, Health Savings Account, Other Supplemental Insurances • Post-tax Options • Optional Life • Insurance elections must be made through People First.

12. Health Insurance • First available effective date = First day of the month following enrollment If early effective date is elected: • Pay first month’s premium via personal check/money order • Payment can be mailed directly to People First • Following premiums will be automatically deducted from UCF paycheck (biweekly) Continued…

13. People First must receive your premium before sending coverage update to insurance carrier • If People First does not receive premiums prior to the 2nd day of the month, you will receive a certified underpayment letter in the mail Delay in premiums = Delay in carrier showing coverage • Coverage will be retroactive • Insurance cards mailed after effective date Continued…

14. Types of Health Insurance: • PPO • Florida Blue (Blue Cross Blue Shield) • HMO (In-Network Only) • AvMed {Florida Counties Only} • Aetna {Brevard County Only} Plan Options: • Standard • Health Investor Health Plan (HIP) Continued…

15. Health:Standard Option • Premiums listed are for Full-Time employees • 9-Month faculty will be double-deducted during Spring months to pay for Summer coverage Continued…

17. Health:HIP Option • Health Investor Option offers a choice of PPO or HMO • Note: Same providers as Standard option • Employee assumes greater responsibility with healthcare • Lower Premiums • High Deductibles • Including the HMO plan • Participation in Health Savings Account (HSA) to offset out-of-pocket expenses • Limited Purpose Medical Reimbursement Account Continued…

18. Premiums listed are for Full-Time employees • 9-Month faculty will be double-deducted during Spring months to pay for Summer coverage

19. Health - Comparison Deductibles: Standard vs. HIHP

20. Health:HIHP Option Under “HIHP” plans, you are responsible for 100% of medical bills and prescription costs until annual deductible has been met.

21. HIHP:Health Savings Account • Employees enrolled in HIHP are able to participate in HSA to pay for out-of-pocket medical expenses on a tax-free basis • Account earns interest, functions as tax-free savings account • Participation is voluntary • UCF will contribute$500/year for individual and $1,000/year for family • Employees may contribute up to $2,750/year for individual and $5,450/year for family Continued…

22. How Does It Work? Enrollment not automatic! • After enrollment through People First, employees must complete bank application (Tallahassee State Bank) • Receive a debit card and checks: • Pay eligible healthcare expenses directly or reimburse yourself for eligible healthcare expenses • Accumulated Balance • Funds remaining in account at year-end roll over to future years • Funds in account are portable • Disclaimer: $3/month maintenance fee (for balance under $5,000)

23. Reimbursement Accounts The state offers eligible employees three Reimbursement Accounts (also called Flexible Spending Accounts or FSAs): • Medical Reimbursement Account • Limited Purpose Medical Reimbursement Account • Dependent Care Reimbursement Account How do Reimbursement Accounts Work? • You set aside pre-tax dollars from your paycheck. • You submit eligible expenses for reimbursement throughout the year. • You are reimbursed from your Reimbursement Account for the eligible expenses that you submit. How to File Claims for Reimbursement: • Incur expense (pay out of pocket) • Submit claim form to People First (include receipts) or use convenience debit card “USE IT OR LOSE IT” Rule Continued…

24. Medical Reimbursement Account • Annual contribution: $60 - $2,500 • Eligible expenses: • Deductibles, copayments, dental and vision care expenses, orthodontia not covered by a dental plan, prescription drugs, chiropractic visits, saline solution and contact lens cleaners, procedures or expenses that are medically necessary, etc. • Balance is available immediately Limited Purpose Medical Reimbursement Account • FSA plan for HIHIP Plans • Not available for medical expenses Continued…

25. Dependent Care Reimbursement Account • Annual contribution: $60 - $5,000 • Eligible expenses: • Care for a child, disabled spouse or qualified relative who is dependent on you and needs care so that you (and your spouse if you’re married) can work. • Examples: Daycare, elder care • Accumulated balance Continued…

26. Reimbursement Account Comparison

27. Prescription DrugsExpress Scripts • Your health insurance card is not used for prescriptions. You will receive a separate prescription card from Express Scripts. • Download Express Script’s smartphone app to manage your account, see your ID card and more!

28. Domestic Partner Benefits UCF Program to assist eligible employees in same-sex domestic partnerships with paying for health insurance. • Paid to UCF employee in the form of a stipend • Does not replace or pay for eligible same-sex domestic partner’s actual insurance • The amount of the stipend will be the lesser of: • The difference between the university’s contribution for individual only coverage in the plan selected by the employee and the university’s contribution for one dependent coverage for that plan, OR • The actual cost of the domestic partner’s own insurance coverage. • Requires Certification form and supporting documentation (Forms available on HR website) • Eligibility determined by UCF HR

29. Dental Continued…

30. Considerations for choosing a dental plan: • Compare the four types of options • Check to see which dentists/specialists are available in each plan • Think about your dental care needs • Premiums differ by dental plan • Coverage level determines premium: • Employee • Employee + Spouse • Employee + Child • Employee + Family

31. Vision • Vision Care Plans administered through Humana • Option 1: Exam + Materials • Option 2: Materials Only (will be discontinued effective January 1, 2015) Continued…

32. Vision

33. State Life InsuranceUnderwritten By Minnesota Life Basic Life • Group Term • Includes Accidental Death and Dismemberment (AD&D) • Value: $25,000 • No Cost to Full Time Regular Employees Optional Life • Group Term • Includes Accidental Death and Dismemberment (AD&D) • Value: 1 - 7x annual salary in addition to Basic Life, up to a maximum benefit of $1,000,000 • Employee pays 100% of premium • Policy for employee only • Beneficiary designation – online or by mailing a form

34. Other Supplemental Plans • Hospitalization Cigna & New Era • Cancer/Intensive Care AFLAC & Colonial • Accident/Disability Colonial • Required to meet with company representative, complete medical underwriting • Plans can either work in conjunction with or independently from health insurance • Coverage effective date determined by People First

35. The Gabor Agency • Additional options available through The Gabor Agency: • Long Term Disability • Life Insurance • Long Term Care • Options are on a post-tax basis • Employees may cancel plans at any time • No annual open enrollment period How To Enroll: • Contact local Gabor Representative to enroll: (800) 330-6115 Ext. 5

36. Other Employee Benefits Sick Leave Pool • Employed 1 year & accumulate 64 hrs sick leave Tuition Waiver • 6 credit hours per semester • UCF classes (employee only) Employee Assistance Program (EAP) • Free/Confidential Counseling Service Pegasus Perks • Abenity (discount administrator) • Register with UCF email address www.abenity.com/UCF Payroll Deduction (Post-Tax) • Florida Pre-paid College Plan Health & Wellness Resources • Health Center (Doctors/Rx) • Pegasus Clinic • Wellness Research Center • Dental Clinic

37. Workers Compensation DO NOT SEE PERSONAL DOCTOR IF INJURED ON THE JOB. • These injuries are not covered by regular medical insurance • Contact Leave of Absence/Workers Compensation • 407-823-2771 • loaandworkcomp@ucf.edu

38. Insurance Recap • People First • How to Enroll • Enrollment Deadlines • Available Insurance Plans at UCF • Insurance Resources Any Questions?

39. Retirement Plans • FRS - Pension Plan • Defined Benefit • FRS - Investment Plan • Defined Contribution • State University System Optional Retirement Program (SUSORP) • Defined Contribution • College of Medicine = Mandatory • FICA Alternative Plan (FAPLAN) • Mandatory & Automatic for all OPS Non-Students, Adjunct Faculty, Post-Doctoral Associates and Medical Residents

41. FRS Pension Planvs. FRS Investment Plan • 1 year vesting • Employee mandatory 3% • Employer contributions based on percent (3.30%) • 8 year vesting • Employee mandatory 3% • Employer contribution based on percent (4.04%), benefit based on a formula

42. State University System Optional Retirement Program (SUSORP) • Defined Contribution – • 5.14% Employer (Automatic) • 5.14% Employee (Elective) • 3.00% Employee (Mandatory) • Immediate Vesting Eligible employees who do not enroll in the ORP within 90 days will be irrevocably placed in the FRS Pension.

43. How To Enroll In Retirement Plans

44. FICA Alternative Plan (FAPLAN) • Enrollment is automatic and mandatory for: • Post-Doctoral Associates • OPS Non-Students • Adjunct Faculty • Medical Residents • Money is deposited into a private retirement plan instead of Social Security. • Participants contribute 7.5% of their compensation to an account in their name. • Employees who were previously employed in an OPS position and contributed to the FICA Alternative Plan, who are now employed in a benefits eligible position (A&P, Faculty or USPS), are permitted to move their funds via directed rollover, into any non-ORP 403(b) within UCF’s plan.

45. Voluntary Retirement Options • Employees who wish to make voluntary contributions may do so through the following options: • Voluntary Contributions are in addition to FRS or SUSORP plans • UCF does not match voluntary employee contributions • Enrollment/Changes can be made at any time during the year

46. 2014 IRS Max: • $17,500: Employees under age 50 • $23,000: Employees age 50 and older

47. Reemployment Restrictions • You are considered a retiree if any portion of your FRS Pension, FRS Investment or SUSORP benefit after 7/1/2010 is: • Received • Withdrawn • Rolled over/transferred • This is regardless of age. • You can be an FRS “retiree” in your 20’s or 30’s • If you are considering re-employment, remember: • Minimum of (6) full calendar months before you can be rehired • You will be financially liable for repayment if in violation • Rehired retirees are not eligible for renewed membership in any State of Florida retirement plan

48. Retirement Recap • Available Retirement Plans at UCF • How to Enroll • Enrollment Deadlines by Plan • Retirement Resources Any Questions?