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4.09 Upgrade

4.09 Upgrade. Information and Training Session. Student Systems and Business Support (SSABS) . December 2011. Agenda. Student Systems and Business Support (SSABS). Introduction and Overview Enhancements Delivered System-Wide Improvements Known Issues Raised With the Vendor

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4.09 Upgrade

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  1. 4.09 Upgrade Information and Training Session Student Systems and Business Support (SSABS) December 2011

  2. Agenda Student Systems and Business Support (SSABS) • Introduction and Overview • Enhancements Delivered • System-Wide Improvements • Known Issues Raised With the Vendor • Questions/Comments 1

  3. Introduction Student Systems and Business Support (SSABS) • The Upgrade to 4.09 from 4.07 will result in changes to some functionalities in ISIS • Overall - Better User Experience 2

  4. Enhanced/Changed Functional Areas Student Systems and Business Support (SSABS) • Research Higher Degree • Scholarships • Results and Progress • Timetabling • eApplications • Admissions • eStudent • Enrolments 3

  5. eApplication Student Systems and Business Support (SSABS) • eApplication- 4.09 Enhancement Areas • Improved Usability – Application • Integrated Course Search 4

  6. eApplication - Improved Usability Student Systems and Business Support (SSABS) • Improved Usability • Fewer screens • Progress bar • Applicants can enter previous study details 5

  7. eApplication - Integrated Course Search Student Systems and Business Support (SSABS) • Integrated Course Search • Option to Upload Supporting Documentation after Submitting Application 6

  8. Admissions Student Systems and Business Support (SSABS) • Admissions – 4.09 Enhancement Areas • Application Search 7

  9. Admissions - Application Search Student Systems and Business Support (SSABS) • Application Search • Application Requirements added to the search criteria • Search results for Application Requirements are now drawn from live data • Note: The data returned on the Detailed Application Search is still a day old. 8

  10. eStudent Student Systems and Business Support (SSABS) eStudent – 4.09 Enhancement Areas • Leave of Absence – Coursework • Enrolment Declaration • Study Plan Usability • Graduation Invite Error - Fixed 10

  11. eStudent - Leave of Absence (Coursework) Student Systems and Business Support (SSABS) • Leave of Absence - Coursework • Clash-free start & return selection will allow students to select actual study periods instead of nominating approximate dates. The confirmation screen displays the true dates for the chosen study periods. 11

  12. eStudent -Enrolment Declaration Student Systems and Business Support (SSABS) Enrolment DeclarationRevised to include the new student services or amenities fee. 12

  13. eStudent - Study Plan Student Systems and Business Support (SSABS) Study PlanA Progress Bar now indicates where in the process the student is. 13

  14. eStudent - Study Plan Usability Student Systems and Business Support (SSABS) Study Plan Usability • Clearer Instructions • Cleaner View of Option Rows • Improved Language. E.g.: No longer using the word ‘Component’ • The subject Name and Availability have been separated for Improved Legibility 14

  15. eStudent - Graduation Invite Error Student Systems and Business Support (SSABS) • Graduation Invite Error Fixed • Students will no longer get this confusing error when responding to their Graduation Invite. 16

  16. Known Issues Raised with the Vendor Student Systems and Business Support (SSABS) Study Plan • The search button in the eStudent Study Plan is causing an application error when students click on it- Workaround available 15

  17. Known Issues Raised with the Vendor Student Systems and Business Support (SSABS) Admissions • Incorrect Error and warnings appear when New Zealand • citizen is updating permanent address to • New Zealand- Workaround available 9

  18. Enrolments Student Systems and Business Support (SSABS) Enrolments - 4.09 Enhancement Areas • Study Plan Structure • Requisites • Advanced Standing • Enrolment Restriction Profile 17

  19. Enrolments- Study Plan (Study Plan Structure) Student Systems and Business Support (SSABS) • Study Plan Structure • You can now select Multiple SSP Components at the one time to be moved in bulk to the Off Plan or Holding sections. • You can now select Multiple SSP Components of the same Component Type to be Changed in Bulk to a different Component Type. That is, Core to Option or Option to Core. • The Off Plan and Holding sections Automatically Resize when components are added to them to provide for Easier Viewing of details. • You can change the Order of Display of components in the Off Plan and Holding sections. 18

  20. Enrolments- Study Plan (Study Plan Structure) Student Systems and Business Support (SSABS) Selecting Multiple Components 19

  21. Enrolments - Study Plan (Study Plan Structure) Student Systems and Business Support (SSABS) Automatic Re-Sizing 20

  22. Enrolments - Study Plan (Study Plan Structure) Student Systems and Business Support (SSABS) Sort Order 21

  23. Enrolments- Requisites Student Systems and Business Support (SSABS) Requisites • When entering a Requisite Waiver, the Times Waiver value can now be set to 1 • When attempting to enrol a student in a subject where they have not met the requisites, the error message returned will list the subject codes of the requisites that have not been met. • A new feature is available that will display a informative message on save when enrolling a student in a subject where a Requisite Waiver has been applied that lists the subject codes of the requisites that are being waived. • This is currently not implemented but can be if enough interest is shown in it. To register interest, please email to isis-help@unimelb.edu.au 22

  24. Enrolments- Requisites Student Systems and Business Support (SSABS) 23

  25. Enrolments - Requisites Student Systems and Business Support (SSABS) Requisite Error Message Requisite Informational Message 24

  26. Enrolments - Advanced Standing Student Systems and Business Support (SSABS) • New Outcomes, such as Awaiting Documentation, can be configured. These would provide greater flexibility during the assessment process and enable better tracking capabilities. • Provision has been made to Attach Documents in the future. 25

  27. Enrolments - Advanced Standing Student Systems and Business Support (SSABS) 26

  28. Enrolments - Enrolments Restriction Profile Student Systems and Business Support (SSABS) • Provides the ability to limit the maximum credit point enrolment that students may undertake across a given year. • Profiles will be configured to cater for different course study patterns: • Where the course includes a separate Summer period • Students will be prevented and staff will be warned when they attempt to enrol in: • More than 25% of the maximum course points in summer (1/1/12 – 26/2/12) • More than 50% of the maximum course points in semester 1(27/2/12 – 30/6/12) • More than 50% of the maximum course points in the semester 2(1/7/12 – 31/12/12) • Where the course only includes a “First half year” and a “Second half year” • Students will be prevented and staff will be warned when they attempt to enrol in: • More than 50% of the maximum course points in the first half year (1/1/12 – 30/6/12) • More than 50% of the maximum course points in the second half year (1/7/12 – 31/12/12) 27

  29. Known Issues Raised With the Vendor Student Systems and Business Support (SSABS) Enrolments • Staff cannot enter Alternate subject(s) for a Core subject via the Select Alternate link or Alternate Flag on plan- Workaround available 28

  30. Research Higher Degree Student Systems and Business Support (SSABS) • Research Higher Degree - 4.09 Enhancement Areas • SSP Work Submission • Setting the start date for the research subject on the Study Plan • Course Conversion • Display of EFTSL information in Enrolment Period Details • RHD Supervisory Load and RHD Students by Organisational Unit Searches 29

  31. Research Higher Degree - SSP Work Submission Student Systems and Business Support (SSABS) 30

  32. Research Higher Degree - Study Plan Student Systems and Business Support (SSABS) Setting the Start Date for a Research Subject 31

  33. Research Higher Degree - Course Conversion Student Systems and Business Support (SSABS) • Course Conversion • Duplicate Leave of Absence records are not being created. 32

  34. Research Higher Degree - EFTSL information Student Systems and Business Support (SSABS) Display of EFTSL information in Enrolment Periods Detail 33

  35. Research Higher Degree - RHD Supervisory Load Student Systems and Business Support (SSABS) RHD Supervisory Load and RHD Students by Organisational Unit Searches 34

  36. Scholarships Student Systems and Business Support (SSABS) Scholarships – 4.09 Enhancement Areas • Scholarship Availability now displays • eStudent Default Year bug now fixed • Student Reward Extension Alert is now fixed • eStudent Scholarship Application Error Message Enhancement • Document Requirements for a Reward can now be “Received” 35

  37. Scholarships - Scholarship Availability Student Systems and Business Support (SSABS) Scholarship Availability The scholarship list will now display Availabilities: 36

  38. Scholarships - eStudent Default Year Student Systems and Business Support (SSABS) eStudent Default Year Bug Now Fixed Previously in the eStudent Scholarship pages, when an applicant entered in two digits for a year (01/06/11), it would incorrectly default that year to (01/06/0011) In 4.09 the date will now default correctly: 01/06/2011 37

  39. Scholarships - Student Reward Extension Alert Student Systems and Business Support (SSABS) Student Reward Extension Alert is Now Fixed 38

  40. Scholarships - eStudent Scholarship Application Student Systems and Business Support (SSABS) eStudent Scholarship Application Error Message Enhancement 39

  41. Scholarships – Reward Application Student Systems and Business Support (SSABS) Document Requirements for a Reward can now be “Received” 40

  42. Known Issues Raised With the Vendor Student Systems and Business Support (SSABS) Scholarships • Reward application screen, the power navigator disappears • Workaround available • In an online scholarship application, when a mandatory question is • not answered, and the application is submitted with error, any • documentation attached will disappear - Workaround available 41

  43. Known Issues Raised With the Vendor Student Systems and Business Support (SSABS) Results & Progress • Not able to run bulk progression processes for phasing out courses • Workaround available • Study Period Requisite Checking will allow you to delete the version • number but it will actually only process the highest version once • submitted to server - Workaround available • Study Period requisite checking not removing failed attempts • Workaround available • Database duplicate key exception triggered during study package • result sheet import - Workaround available 42

  44. Timetable Student Systems and Business Support (SSABS) Timetable – 4.09 Enhancement Areas • Staff View of Student Timetable • Allow Automatic Class Allocation Function 43

  45. Timetable - Staff View of Student Timetable Student Systems and Business Support (SSABS) 44

  46. Timetable - Allow Automatic Class Allocation Student Systems and Business Support (SSABS) 45

  47. System-Wide Student Systems and Business Support (SSABS) • System-Wide 4.09 Enhancements • Grid Search – Operand Changes • Refined Search Functionality • Separate Screen Instances 46

  48. System-Wide - Operand Changes Student Systems and Business Support (SSABS) Grid Search – Operand Changes When the operand was changed and you had information in a search field: The details would disappear: In 4.9 it will remain.. 47

  49. System-Wide - Refined Search Functionality Student Systems and Business Support (SSABS) Refined Search Functionality Entering a space at the end of a word in the search bar will refine your search further 48

  50. System-Wide - Separate Screen Instances Student Systems and Business Support (SSABS) Separate Screen Instances Multiple windows can now be opened in the same instance of the application via the function search. This means that separate windows can be placed on each screen if the user has multiple monitors. 49

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