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PROTOCOL

Discover key insights into effective parliamentary procedures within the Florida Department. This guide highlights the importance of using precise terminology such as "Sergeant at Arms," "our unit," and "Chairman," ensuring clarity in discussions. Learn the proper phrasing for motions and introductions, the correct ways to present meeting minutes, and the significance of appropriate attire and traditions like the flag and the auxiliary pin. Additionally, it emphasizes respectful conduct for speakers to enhance meeting effectiveness.

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PROTOCOL

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  1. PROTOCOL

  2. DEPARTMENT OF FLORIDA

  3. DID YOU KNOW… • SGT AT ARMS NOT SGT OF ARMS • OUR/YOUR UNIT OR DISTRICT NOT MY UNIT/DISTRICT • OUR/YOUR UNIT SECRETARY NOT MY SECRETARY • CHAIRMAN NOT CHAIRPERSON OR CHAIRWOMEN

  4. DID YOU KNOW… • I MOVE THAT WE…. NOT I MAKE A MOTION OR I SO MOVE • IS THERE A SECOND NOT WILL SOMEONE SECOND • MOTION CARRIED OR DEFEATED NOT AYES HAVE IT

  5. DID YOU KNOW… • WHEN YOU INTRODUCE • INTRODUCE SOMEONE NOT KNOWN • PRESENT SOMEONE KNOWN • HIGHEST TO LOWEST (WHEN NOT SPEAKING) • LOWEST TO HIGHEST (WHEN SPEAKING)

  6. DID YOU KNOW… • ABSENT OR PRESENT NOT EXCUSED • STATE DATE OF LAST MEETING NOT MINUTES OF LAST MEETING • MINUTES APPROVED AS READ OR CORRECTED NOT MOTION TO APPROVE

  7. DID YOU KNOW… • FLAG • CORSAGE • AUXILIARY PIN • SASHES WORN OVER RIGHT SHOULDER – CROSSED FROM FRONT TO BACK - NO PINS AFFIXED TO SASH

  8. Flag Pin Corsage Auxiliary Pin

  9. DID YOU KNOW… FOR GOD AND COUNTRY • 1ST PRAYER (GOD) • 2ND PLEDGE (COUNTRY)

  10. DID YOU KNOW… • WHEN YOU ARE THE SPEAKER, DO NOT RAMBLE, DO NOT OVEREXTEND YOUR WELCOME, KNOW YOUR PLACE. • AND FOR THIS REASON, THIS CONCLUDES MY COMMENTS.

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