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Data dimensions: forever lost in Millennium

Data dimensions: forever lost in Millennium. Millennium Show & Tell Suzanne Saunders Millennium Systems Administrator September 2010. Lost? Forever?. Many changes over the years Primo sees EVERYTHING Battled with creating accurate lists We know it’s there…. … somewhere.

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Data dimensions: forever lost in Millennium

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  1. Data dimensions:forever lost in Millennium Millennium Show & Tell Suzanne Saunders Millennium Systems Administrator September 2010

  2. Lost? Forever? • Many changes over the years • Primo sees EVERYTHING • Battled with creating accurate lists • We know it’s there…. … somewhere

  3. Bib record stats

  4. Bib result results • Suppressed records • Error locations • Bad codes in BCode3 • Bib locations as item locations • Bib location: none

  5. Item record stats

  6. Item record results • Items with bib locations • Error locations • See ‘funny’ itypes in a collection/location • Books/printed material in media collections • Journals on open shelves • Much longer list! • Takes longer - liaise with branches • Journals greatest difficulty • Needs to be kept under control!

  7. The more you dig… … the more you find! • Odd barcodes b11100631 Last Updated: 10-02-1998 Created: 17-12-1997 SHELF NO HD 7876 BRA AUTHOR Bradlaugh Charles. TITLE Labor and law. IMPRINT [S.l.]: Kelley, 1972. DESCRIPT 217 p. LOCATION l LAW (Bib) # Record Number LOCATION STATUS BARCODE VOLUME 1 i11325392 llab - BD267539 2 i1319933x llab - BD2675349

  8. More unearthed… • Online and print??? Fri Aug 20 08:47:48 CAT 2010 b16769417 Last Updated: 04-08-2010 Created: 18-07-2009 Revisions: 3 LANG engEnglish CAT DATE 18-07-2009 BCODE3 zDIVISIONAL CAT SKIP 0 BIB LVL pONLINE COPY COUNTRY LOCATION a Main Library (Bib) MAT TYPE aPRINTED MATL SHELF NO Lock 2009 Fro AUTHOR Fromkin, V. TITLE Introduction to Language (Private Copy).

  9. More unearthed… • Shelved where??? b14648805 Last Updated: 07-07-2010 Created: 29-06-2001 Revisions: 8 LANG engEnglish CAT DATE 29-06-2001 BCODE3 eIMPORT CAT. SKIP 4 BIB LVL mMONOGRAPH COUNTRY xxkUnited Kingdom LOCATION a Main Library MAT TYPE aPRINTED MATL (Bib) MARC Leader #####cas 22#####4a 4500 MARC 003 OCoLC MARC 008 921221s2001 xxk 0 0eng MARC 040 DLC|cDLC MARC 042 lc MARC 043 e-uk--- MARC 049 SZTA SHELF NO 090 0 LB 1043.2.G7 BRI AUTHOR 110 2 British Universities Film & Video Council. TITLE 245 1 4 The BUFVC handbook. EDITION 250 3rd ed. IMPRINT 260 [London] :|bBritish Universities Film & Video Council,|c2001. DESCRIPT 300 214 p. SHELF NO 650 0 0 Audio-visual materials|zGreatBritain|xHandbooks, manuals, etc. SHELF NO 650 0 0 Audio-visual materials|zGreatBritain|xEquipment and supplies. SUBJECT 650 0 0 Instructional materials industry|zGreat Britain. SUBJECT 650 0 0 Distance education|zGreatBritain|xHandbooks, manuals, etc. ADD AUTHOR 710 2 British Universities Film & Video Council. MARC 910 SACD00001370756

  10. More unearthed… • Multiple item locations b13711374     Last Updated: 31-03-2010     Created: 23-12-1997     Revisions: 36 SHELF NO HT 169.5.T3 TITLE    Third world planning review. IMPRINT  Liverpool [Eng.] : Liverpool University Press, 1979-2001. DESCRIPT 23 v. : ill., maps ; 25 cm. DESCRIPT Vol. 1 (spring 1979)-v. 23, no. 4 (Nov. 2001) LOCATION s     Architecture (Bib)  # Record Number DESCRIPTION 1  c10022351     LOCATION:sp    IDENTITY:  STATUS:NO CARD FREQUENCY:  BOXES: 2  i18084515     LOCATION:sre   STATUS:- BARCODE:JC165055 VOLUME:v. 15 no. 1Feb-Nov 1993 19 i2127731x     LOCATION:sp    STATUS:- BARCODE:jc299413 VOLUME:v. 22 2000 23 i20703338     LOCATION:ss    STATUS:- BARCODE:jc272089 VOLUME:21:no.2 1999

  11. ZZZZZ’s found • Error locations and odd numbering b13310501 Last Updated: 14-02-1998 Created: 22-12-1997 Revisions: 3 SHELF NO QH 3.A5 TITLE Annales Des Sciences NaturellsBotanique Et Biologie .Vegetale.Serie 11-12. LOCATION zzzzz Error # Record Number DESCRIPTION 1 i16123062 LOCATION:q7srp STATUS:- BARCODE:JC169847 VOLUME:v. 11 1950 2 i16123074 LOCATION:q7srp STATUS:- BARCODE:TJ046597 VOLUME:v. 14 1953 3 i16123086 LOCATION:q7srp STATUS:- BARCODE:TJ046598 VOLUME:v. 15 1954 4 i16123098 LOCATION:q7srp STATUS:- BARCODE:JC169860 VOLUME:v. 16 1955 • 5 i16123104 LOCATION:q7srp STATUS:- BARCODE:JC169859 VOLUME:v. 18 1957 • 6 i16123116 LOCATION:q7srp STATUS:- BARCODE:JC169858 VOLUME:v. 19 1958 20 i16123256 LOCATION:q7srp STATUS:- BARCODE:TJ046595 VOLUME:v. 12 1971 21 i16123268 LOCATION:q7srp STATUS:- BARCODE:TJ046596 VOLUME:v. 12 1971

  12. Bibs vs items • Bib locations not equal to item locations SHELF NO TA 705 BRI. AUTHOR   Brink, A. B. A. (Anthony BerrangeAntill) TITLE    Engineering geology of Southern Africa. IMPRINT  Pretoria: Building Publications, 1979-1985. DESCRIPT 4 v. LOCATION n     ITHEM  # Record Number DESCRIPTION 1  i1817212x     LOCATION:std   STATUS:- BARCODE:BD231926 VOLUME:V. 1 8  i18172192     LOCATION:ss    STATUS:- BARCODE:BD366355 VOLUME:V. 1 9  i18171990     LOCATION:g5g5  STATUS:- BARCODE:BD224912 VOLUME:V. 3 18 i18171874     LOCATION:ff    STATUS:- BARCODE:BD085973 VOLUME:V. 3 30 i18172039     LOCATION:gon   STATUS:- BARCODE:BD354558 VOLUME:V. 1 32 i18172118     LOCATION:nn    STATUS:- BARCODE:BD283424 VOLUME:V. 4

  13. So… • The more you clean-up…the more you find • Cleaned up • 60 366 Item records • 832 612 Bib records • Primo records (bib) • 001 fields created • Exported 205 621 records • Project seems to be never ending

  14. Solutions? • Updated templates • More rigid with less options • Create samples • Item and • Bib records • Communicate ‘Cat rules’ to all library staff • RDA implications ??? • Keep checking records

  15. Questions?

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