《Professional English for Secretaries》 Unit 6 Paperwork Handling Task 2 Letter of Introduction
Step 1 / Practice 2: Analyze the sample writing Reference: 1. the person the letter is directed to 2. reasons and purposes 3. background information
Step 1 / Practice 2: Analyze the sample writing Reference: 4. how the product differ 5. invitation to take action /means of contact 6. appreciation for attention
Find some useful phrases and structures from page 100 to page 103 • Name of the person to be introduced • Action of the person to be introduced • Purpose of the action • Name of the product / service to be introduced • Explanation on uniqueness of the product • Provision of a sample or an attached illustration • Contact information • Appreciation for attention
Step 2 / Practice 3: classification of the sentences Name of the person to be introduced By this letter I would like to introduce to you Mr. Ronald and his team. Action of the person to be introduced They are supposed to collect information on the price of selected medicines in your area. Purpose of the action This work should contribute to better knowledge about retail price differences both home and abroad.
Step 2 / Practice 3: classification of the sentences Name of the product / service to be introduced 1. We are pleased to provide you with this information about the ACOL Service and its product offerings. 2. On behalf of Moen, I’m proud to introduce you to a wide variety of new products, … … Explanation on uniqueness of the product Whether consumers are looking for a clean, uncluttered look in the bath – or the perfect faucet to complement a beautiful vessel sink – Moen’s newest single-handle lavatory faucets are the answer.
Step 2 / Practice 3: classification of the sentences Provision of a sample or an attached illustration 1. Enclosed are the forms that you need to establish an account with the service. 2. Detailed information of the product can be found on the company web site at www.ehrb.com. Contact information 1. If you have any questions after reviewing the enclosed documents, please contact the Client Support Centre at 86-020-85429675. 2. Should you have any problems or require help with our products, a Client Support Representative is available from 7:30 a.m. to 9:00 p.m., Monday to Friday, at 86-010-46982567 to assist you.
Step 2 / Practice 3: classification of the sentences Appreciation for attention 1. I would be grateful for every assistance you can provide to Ms. Yang in carrying out their work. 2. Once again, thank you for your interest in DEO. 3. Thank you in advance for your time and interest.
Simple sentences • Opening and ending Watch a video for the introduction of a visa interview service. Pay attention to the language they use.
Language used in introducing a service simple sentences • Follow the walkway. • Go up the steps. • Get your ticket from the reception desk. • Take a seat in our lobby. • Listen for your number. • Turn in your documents. • Take a seat and wait for your interview. • …
Language used in introducing a service opening • Welcome to the U.S. Embassy for your visa interview. Getting a visa is an easy process. ending • Thank you again. Safe Travels.
Procedures for a visa interview a. get your ticket from the reception desk b. reach the embassy with the appointment letter 30 minutes before the interview d. show your appointment letter to the guard and pass the security check point f. go to the counter and turn in your documents b d a f
Procedures for a visa interview c. take the interview with the visa interview officer e. go to the visa interview window after being verified g. leave your fingerprints h. arrange for the delivery of returning your passport if your visa is accepted and pay the fee i. embassy staff checks your documents i—g—e—c—h
Writing practice Write a letter of introduction for using a product and share it with your classmate.
谢谢！ Thank you!