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Effective Project Management Strategies in the SciX Consortium

This document outlines the management and operational strategies of the SciX project, including details about tools, meetings, quality assurance, and resource allocation used throughout the project's duration. Key activities such as management reports, project milestones, and consortium agreements are highlighted. The report emphasizes communication methods like mailing lists and FTP sites, and the value of meetings held across various European cities. It concludes with reflections on the project's achievements, challenges, and future presentations scheduled for April 2004.

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Effective Project Management Strategies in the SciX Consortium

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  1. WP8: Project management Žiga Turk2nd SciX ReviewLuxembourg, 17th Nov. 2003 IST-2001-33127 IST-2001-33127 www.SciX.net

  2. Content • Tools and infrastructure • Meetings • Quality assurance • Resources used • Management tasks • Change in the consortium • Consortium agreement • Conclusions

  3. Tools and infrastructure • mailing list partners(at)scix.net • 2060 messages to date • FTP site for file exchange • 302 megabytes • also used • ICQ • videoconferencing

  4. Meetings • Ljubljana, Slovenia, March 2002 (2 days) ... kick-off • Helsinki, Finland, September 2002 (2 days) ... working meeting • Luxembourg, November 2002 - review • Helsinki, January 2003 (FGGI,LJU,SHH) • Ljubljana, April-May 2003 (IBRI,FGGI,LJU,USAL) • Vienna, May 2003 (2 days ... all partners) • Helsinki, August 2003 (FGGI,SHH) • Madrid, October 2003 (3 days - all) • Luxembourg, November 2004 (1 day + review)

  5. Reporting • management reports • 3,6,9,12,15,18,21 • delivered at M+5 days • progress reports • 6,12,18 • delivered within M+60 days • cost statements • 6,12,18 • delivered within M+60, except 18 • deliverables done • 1,2,3,5,6,7,8,9,12,13,16,17,18,19 • all within (revised) schedule electronically • deliverables due • 4,10,11,14,15,20

  6. Work done – 1st 21 months

  7. Resource use chart

  8. PM per WP per quarter

  9. Costs claimed • first 18 months • 66% of duration … 27 month project • 75% of duration … 24 month project • 76% of funded person months • 69% of costs

  10. Other management tasks • Project extension • January 31st -> April 30th • Consortium agreement • Being signed

  11. Conclusions • Project will exceed the "unfunded resources“ (academic partners) • Project will meet the revised deadlines • Key complex technical and conceptual work done • Some advanced work, polishing and documentation pending until the end of the project • final presentation/review planned for April 19-20, 2004.

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