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Overview of Knowledge Acquisition, Organization, Use and Dissemination Techniques

Overview of Knowledge Acquisition, Organization, Use and Dissemination Techniques . Laura Larsson Cedar Collaboration November 6, 2004. All men (humans) by nature desire to know. (Aristotle, Metaphysics). Agenda/Objectives.

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Overview of Knowledge Acquisition, Organization, Use and Dissemination Techniques

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  1. Overview of Knowledge Acquisition, Organization, Use and Dissemination Techniques Laura Larsson Cedar Collaboration November 6, 2004

  2. All men (humans) by nature desire to know. (Aristotle, Metaphysics)

  3. Agenda/Objectives • Describe several techniques for acquiring, organizing, collaborating around, conveying/disseminating and securing personal knowledge • Discussion: What information management methods do you use?

  4. Acquiring information and ideas • Formulate your question • Search your office for articles, books and reports • Discuss the question with nearby colleagues • Search the Web • Search online factual databases like PubMed • Visit a nearby academic library • Post your question to one or more Listservs or forums (social networking) • Contact a librarian to get additional help

  5. Ideas Notes Suggestions from colleagues Documents Snippets of information URLs/Web pages Email messages PowerPoint presentations Quotations Charts, tables, maps Images And so on… What Information Do We Collect When We’re Working on a Project?

  6. Evaluating information and ideas • My colleagues will be discussing or have discussed how to evaluate quality and EBPH • Many Web sites dealing with how to determine quality • critical thinking

  7. To Keep or Not to Keep? That is the (Important) Question • Most information is junk – until we need it (80/20 rule) • Call this unneeded information, “data waste” • Future importance of a piece of information • Information fragmentation

  8. Deciding What to Keep • Difficult decision but is fundamental to personal information management • Part of the whole issue of determining quality • Exacerbating the information glut problem with the apps we add • Get feedback from knowledgeable colleagues

  9. Print it out Cut and paste Scan onto paper or digital format Key it into our PCs, handhelds Whiteboards Audio/Voice Recorders Notebooks (paper) and index cards Collect in appropriate applications Dive slate So Now We Have It, So What Do We Do With It? Organizing information and ideas

  10. Dive Slates

  11. Desktop folders Snippet management applications Bookmark organizers Citation managers Personal Information Managers (PIMs) PDAs Database managers Scanners (A Few) Methods & Applications for Organizing Information

  12. Desktop Folders • Organize folders by broad topic • Use a hierarchy to get to the most relevant document • Not critical to use My Documents for content

  13. Folder Image

  14. Snippet Management • Many applications available for collecting bits of text • Unstructured text management • Sticky notes

  15. InfoSelect Image

  16. askSam Image

  17. OneNote Image

  18. Stickies Image

  19. PowerMarks Image

  20. PIMs: Outlook

  21. Outlook, continued…

  22. PDAs

  23. Database Managers

  24. Scanning Documents • Flat-top scanners (including scanner/copier/faxer combinations ) • Handheld scanners (scanning pens) • Adobe Acrobat Standard software • ScanSoft PaperPort software

  25. Citation Manager Image

  26. Analyzing information and ideas • Most practice-specific category of knowledge work • Skills and tools are unique to each community of practice (group of practitioners) • Excel • Relational database managers • Mindmapping applications

  27. Conveying Information and Ideas: Sharing/Using Found Information • Most of the tools we discussed today facilitate sharing of information in one way or another • Anything in digital format can be shared • In the current format or converted to another format

  28. Publishing Tools • "productivity" suites • MS Office • Word, MS Publisher, PowerPoint • Open Office • HTML editors like DreamWeaver • Tools for creating elearning

  29. Collaborating around information and ideas • Personal networks and networking • Discussion lists, chat and Instant Messaging applications • Facilitation tools • Brainstorming • Mind mapping applications • Electronic whiteboards • OneNote • NetMeeting and instant messaging (IM) • TinyURL

  30. Brainstorming/Mindmapping • BrainStorming applications (Brainstormer) • Mindmapping applications

  31. Sample Inspiration Mind Map

  32. Securing information and ideas • Will discuss in my afternoon session

  33. What methods do you use to find, organize, use and disseminate information?

  34. If it's green, it's biology. If it stinks, it's chemistry. If it has numbers, it's math. If it doesn't work, it's technology. --Unknown

  35. Contact Information • Laura Larsson • Cedar Collaboration • larsson@cedarc.info or • larsson@u.washington.edu

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