Introduction to GSA’s State and Local Programs www.gsa.gov/stateandlocal

1. Introduction to GSA’s State and Local Programs www.gsa.gov/stateandlocal May 2010

2. Course Information • Snapshot of GSA S&L Programs • Schedules Programs • 1122 • Cooperative Purchasing • Disaster Recovery Purchasing Program • Federal Grantee Access to Schedules in Response to Declared Public Health Emergencies • Non-Schedules Programs • Wildland Fire Program • Computers for Learning • Surplus Personal Property Donation Program

3. The Basics • What is a Schedule? • How is a Schedule awarded? • How does it become a “competitive vehicle”?

4. Example Schedule

5. 1122 Program

6. Authority • Current Authority The National Defense Authorization Act for fiscal year 1994 contained Section 1122, which allows State and local governments to purchase new law enforcement equipment for counterdrug activities through the Federal Government. • Future Expansion Authorized under the 2009 National Defense Authorization Act, effective 10-22-2008, the language of Title 10, Section 381, of the United States Code (USC) was amended to allow: • "...States and units of local government to purchase equipment suitable for counter-drug, homeland security, and emergency response activities through the Department of Defense." This expansion has not been implemented by the Army, the Executive Agent of the Program, yet.

7. How Does the Program Work? STATE POINT OF CONTACT (SPOC) • Appointed by the Governor of the State • The State Point of Contact (SPOC) • Receives all requisitions from state and local law enforcement entities and ensure availability of funds • Determine that the items will be used for counter-drug activities

8. How Does the Program Work? STATE POINT OF CONTACT (SPOC) • DA or DLA stocked items – to the appropriate supply center • Commercial items directly with the Multiple Award Schedule Contractor (GSA) • Vehicles – ordered through GSA

9. What is the contractor’s responsibility when selling products under the 1122 Program? • The product is on one of the Schedules/SINs approved by GSA for the 1122 Program • Verify if the state in which the purchasing agency is located has an appointed State Coordinator and identify them • All orders being placed through the 1122 Program are to include the statement, “This order is placed pursuant to the State and Local Law Enforcement Equipment Procurement Program (“1122 Program”) in support of counterdrug activities, under the authority of the State Point of Contact (SPOC) for the State of __________________.”

10. About the Program The Law Enforcement Program provides items to its customers through three separate federal sources working in conjunction with the Department of Justice. • Department of the Army (DA): For more info contact Mr. Alphonzo Horton at (703) 695-7964 • General Services Administration (GSA): For more info contact Ms. Elaine Sauer at (703) 605-9451

11. Example Schedules Included in the Program • Schedule 56 – Building and Building Materials/Industrial Services and Supplies • Schedule 84 – Total Solutions for Law Enforcement, Security, Facility Management Systems, Fire, Rescue, Special Purpose Clothing, Marine Craft, and Emergency/Disaster Response

12. Example Schedules Included in the Program • Schedule 56 – Building and Building Materials/Industrial Services and Supplies • Power Distribution Equipment, Generators, and Batteries • Some items included are portable generators, rechargeable batteries, telecommunications surge protection, DC regulated power supply, etc.

13. Example Schedules Included in the Program(Cont.) • Schedule 84 – Total Solutions for Law Enforcement, Security, Facility Management Systems, Fire, Rescue, Special Purpose Clothing, Marine Craft, and Emergency/Disaster Response • Law Enforcement Equipment and Security Equipment • Some items included are miscellaneous personal law enforcement equipment, body armor, helmets, canine training and handling equipment, in-vehicle protection and restraint systems, police bicycles, etc.

14. Website For List of State Points of Contact • Through GSA: http://www.gsa.gov/1122program

15. IN SUMMARY • THE GOAL OF THE PROGRAM IS TO SAVE VALUABLE TIME AND MONEY FOR THE STATE AND LOCAL AGENCIES--TO ENABLE YOU TO STRETCH YOUR DOLLARS IN THE FIGHT AGAINST DRUGS.

16. 1122 Courses This Week 1122 Program 1:00pm-2:15pm Tuesday, May 4 1122 Expansion Program Overview and State Point of Contact (SPOC) Training (2 Hours) 8am-10am Thursday, May 6

17. Cooperative Purchasing Program ww.gsa.gov/cooperativepurchasing

18. What are the Authorities that allow for Cooperative Purchasing? ---------------------------------------------------------------------------------------------- Authority for S&L governments to purchase under Schedule 70 Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT products, software and services to State & Local Governments through the introduction of Cooperative Purchasing. ---------------------------------------------------------------------------------------------- Authority for S&L governments to purchase under Schedule 84 Local Preparedness Acquisition Act, which authorizes state and local government to purchase Alarm and signal systems, facility management systems, firefighting and rescue equipment, law enforcement and security equipment, marine craft and related equipment, special purpose clothing, and related services (as contained in Federal supply classification code group 84 or any amended or subsequent version of that Federal supply classification group

19. Scope and Eligibility • Scope: • GSA IT Schedule 70 Contract Vehicles and Consolidated Schedule with IT Special Item Numbers (SINs) • GSA Schedule 84: Total solutions for law enforcement, security, facilities management, fire, rescue, clothing, marine craft and emergency/disaster response • Eligible Users: • The 50 states, All counties, municipalities, cities, towns and townships, Tribal Governments, Public Authorities (Public or Indian Housing agencies under the U.S. Housing Act of 1937), school districts, and colleges or any instrumentality there of.

20. State and Local Participation • Voluntary • No obligation by state and/or local governments to use the schedule. • Contractors decide whether to accept orders from state and local governments. • Always Open for Use • Meet GSA Eligible Users Criteria • Have State or Local Authority • Granted by State or Local Entity

21. State & Local Cooperative Purchasing Annual Sales Information 21

22. State & Local Cooperative Purchasing Annual Sales Information 22

23. Schedule 70 - Special Item Numbers (SINs) SINDescription 132 51 IT Professional Services 132 52 E-Commerce Services 132 53 Wireless Services 132 54 Commercial Satellite Communications (COMSATCOM) Transponded Capacity 132 55 Commercial Satellite Communications (COMSATCOM) Subscription Services SINDescription 132 3 Leasing of Product 132 4 Daily/Short Term Rental 132 8 Purchase of Equipment 132 9 Purchase of Used or Refurb. Equip. 132 12 Maintenance of Equip./Repair 132 32 Term Software Licenses 132 33 Perpetual Software License 132 34 Maintenance of Software as a Service 132 50 Training Courses

24. Schedule 70 - Special Item Numbers (SINs) SINDescription 132 60A Electronic Credentials, Not Identity Proofed 132 60B Electronic Credentials, Identity Proofed 132 60C Digital Certificates, including ACES 132 60D E-Authentication Hardware Tokens 132 60E Remote Identity and Access Managed Service Offering 132 60F Identity and Access Management Professional Services 132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program 132 62 HSPD-12 Product and Service Components Services and products must be qualified by NIST and/or GSA prior to award Only approved/qualified products and services can go under SINs 132-60A-F, 132-61, 132-62

25. Schedule 84 – Divided into 5 Attachments • Attachment 1 – Marine Craft • Attachment 2 – Firefighting • Attachment 3 – Alarm & Signal Systems, Facility Management and Protective Service Occupations • Attachment 4 – Special Purpose Clothing • Attachment 5 – Law Enforcement Equipment & Services

26. Cooperative Purchasing Benefits the Customer • Commercial Items • Huge Selection • Streamlined Process • Monetary Savings • Fair & Reasonable Prices • Greater Discounts for Large Buys • Spot Discounts • Low Administrative Costs • GSA has Taken Care of the Basics • e-Tools

27. Ordering Procedures • Every Task Order = New Contract • State and local governments are encouraged to use GSA Schedule Ordering Procedures (FAR 8.4) • S &L governments may use their own procedures • Incorporate by referencing GSA Schedule terms and conditions • Additional State/Local requirements are permitted but must NOT conflict with GSA Schedule Terms and Conditions • Source of Funding can be of any type allowed by the ordering agency – Contract or Grant Funding.

28. Exceptions from Cooperative Purchasing • Prompt Payment • Disputes • Patent Indemnity Clause • Commercial Item Contract Terms and Conditions Unique to the Federal Government

29. State and Local Preference Programs • State and Local preference programs are not waived or otherwise affected by Cooperative Purchasing

30. For More Information Visit: Cooperative Purchasing Page: • www.gsa.gov/cooperativepurchasing

31. Disaster Recovery Purchasing Program

32. Cooperative Purchasing versus Disaster Recovery Purchasing • Program similarities • Same eligibility list • Same terms and conditions and exceptions • Same ordering procedures • Program Differences • Scope

33. State and Local Disaster Recovery Purchasing Program • Legislation • Section 833 John Warner National Defense Authorization Actfor Fiscal Year 2007 • Scope • All GSA Schedules • Facilitate recovery from a Presidentially declared disaster or act of terrorism • Advance Purchasing

34. Disaster Recovery Purchasing • Voluntary • Small and Local Business Concerns • E-tools

35. Why Should State and Local Governments use GSA • eTools • Local and small business concerns • Pre-negotiated terms and conditions • Best Value • Warranty • Expedited Delivery • Experienced vendors • Local GSA Representatives

36. GSA E-library: www.gsa.gov/elibrary

37. GSA Advantage!®

38. Disaster and Emergency Preparation, Response, and Recovery Course Tuesday, May 4 10:30am-11:45am Room 303

39. For more information GSA Websites: www.gsa.gov/disasterrecovery FEMA Disaster Website: http://www.fema.gov/news/disaster_totals_annual.fema OR Contact Tricia Reed patricia.reed@gsa.gov 571-259-9921

40. Federal Grantee Access to Schedules in Response to Public Health Emergencies

41. Authority • Policy Change based on Section 40 U.S.C § 501 • Interagency Support

42. Scope • Grant Funding only • In response to declared Public Health Emergencies

43. Ordering Procedures • Eligible ordering activities are responsible for ensuring compliance with all rules, regulations, and requirements stipulated in the grant funding, by the granting agency, as well as any applicable state and local procurement regulations. • Order Language This order is placed under Federal Supply Schedule number ________________ pursuant to GSA policy that authorizes state, local, territorial, and tribal government entities, as authorized users for purchasing goods and services, when expending Federal grant funds in response to Public Health Emergencies (PHEs) declared by the Secretary of Health and Human Services under section 319 of the Public Health Services Act, codified at 42 U.S.C. § 247d.

44. Disaster and Emergency Preparation, Response, and Recovery Course Tuesday, May 4 10:30am-11:45am Room 303

45. GSA Wildland Fire Program Bill Hicks Fire Program Coordinator

46. Authorities that allow access • GSA Administrative Order 4800.2F, Eligibility to Use GSA Sources of Supply • USDA Forest Service – GSA Interagency Agreement FAS No. FM-IA-06-002, FS No. 06-IA-11130206-070 • Download @ www.gsa.gov/fireprogram

47. Scope and Eligibility • Scope: GSA Global Supply Wildland Fire Equipment Catalog GSA Global Supply offerings Purchases must be for direct or indirect support of wildland fire suppression or prescribed burning efforts. • Eligibility: The 50 states and local cooperators that have been sponsored by their state forestry agency and approved by the US Forest Service

48. How to participate • GSA – Forest Service Interagency agreement allows for access for non-Federal cooperators • Local and rural departments request sponsorship from state forestry agency • State forestry agency forwards request to U.S. Forest Service for approval and submission to GSA

49. Key Components • GSA Fire Catalog - approximately 300 Items • Same items stocked @ national fire caches • Meet Forest Service and NFES specifications • Prepositioned at GSA depot, French Camp CA • Volume purchasing = great discounts

50. To Learn More • Attend Training Session 5, “GSA Wildland Fire Program” Wednesday, Room 303, 1:00 – 2:15 pm • How to request access • Items available • How to place orders • Shipping and billing information