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MCMLA Leadership Orientation: 2011

MCMLA Leadership Orientation: 2011. Presenter: Peggy Mullaly-Quijas, Executive Secretary October 25, 2011. Introduction. Introductions Why we are here today The Purpose of MCMLA The nature of volunteer associations. Legal Framework. The Corporation Federal Tax ID Number

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MCMLA Leadership Orientation: 2011

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  1. MCMLA Leadership Orientation: 2011 Presenter: Peggy Mullaly-Quijas, Executive Secretary October 25, 2011

  2. Introduction • Introductions • Why we are here today • The Purpose of MCMLA • The nature of volunteer associations

  3. Legal Framework • The Corporation • Federal Tax ID Number • Bylaws (http://www.mcmla.org/committees) • Please read these; they are the foundation of the organization. • Policies & Procedures Manual (updated annually; the most recent can be found at http://www.mcmla.org/committees

  4. Resources available to assist • Listservs • MCMLA Listserv (See http://www.mcmla.org/listserv) • MCMLA Leadership listserv at mcmla-l-admin@listserv.kumcedu(will soon be updated) • Web Page/Online Directory • Policy & Procedure Manual • Bylaws • List of Leaders + Emails • Email • Skype (headphones can be purchased) • Teleconferences

  5. Resources available to assist • Calendars/Doodle • Others • Former Officers • Former Committee Chairs • Parliamentarian • Liaisons • Executive Secretary • Archivist • Annual Meeting Planner

  6. Structure of MCMLA • Committees: where the rubber hits the road! • Executive Committee • Annual Meeting Committee • Government Relations • Nominating • Education • Membership • Honors and Awards • Publications • Bylaws • Research • Advocacy Committee (new!) • Read your Section in P & P Manual

  7. Executive Committee • Members • Chair • Vice-Chair/Chair-elect • Immediate Past Chair • Chapter Council Representative • Chapter Council Alternate • Recording Secretary • Review duties and required reports for each position

  8. Chair • Duties • Running Meetings and Creating Agendas • Executive Committee Meetings • Annual Business Meetings • Read Section in P & P Manual • Ex-officio member of all committees, except Nominating • Vote on items in front of Executive Committee • Reports • Mid-year report to MLA • Annual report to MLA • Budget

  9. Vice-Chair/Chair-elect • Duties • Appoint Committee Chairs • With Chairs, round out membership of committees • Read bylaws and P & P Manual; some committees have designated and ex-officio members • Read Section in P & P Manual • Vote on items in front of Executive Committee • Reports • Setting Chapter priorities • Submit budget items • As requested by Chair

  10. Immediate Past Chair • Duties • Vote on items in front of Executive Committee • Updates P & P Manual • As Immediate Past Chair, serves on Nominating Committee (3 year commitment) • Read Section in P & P Manual • Reports • As requested by Chair • Submit budget items

  11. Chapter Council Representative/Alternate • Duties • Liaison between Chapter and MLA • Must be a member of MLA • Vote on items in front of Executive Committee • Read Section in P & P Manual • Reports • Formal report of MLA Chapter Council meetings is due at MCMLA Annual Executive Meeting • Submit budget items

  12. Recording Secretary • Duties • Take minutes for the following meetings: • Annual Executive Committee Meeting • Annual Business Meeting • Any Executive Committee Meetings; in person, teleconference • Vote on items in front of Executive Committee • Read Section in P & P Manual • Reports • Minutes • Submit budget items

  13. Committee Chairs: General Duties • Duties • Contact committee members • Create goals for year, based on chapter priorities (http://www.mcmla.org/president) • Develop/submit a budget to the Executive Secretary (by December 5th) * • Review special duties for the committees in P & P Manual (i.e. Membership Committee awards an MCMLA membership at the Annual Meeting) * ES will send out a form to use this week.

  14. Chairs: General Duties (con’t) • Communicate with committee members throughout the year. • Achieve goals. • Read Section in P & P Manual • Reports • Mid-Year Report • Annual Report

  15. Appointed Positions/MLA Liaisons • Executive Secretary • Parliamentarian • Archivist • Annual Meeting Advisor • Editor of the MCMLA EXPRESS • Auditor • Web Site Editor • Electronic Discussion List Owner • Annual Meeting Chairs • MLA Liaisons (i.e., Membership)

  16. Questions? • Some to start us off: • When does my term start? • What should I ask for in a budget? • When will the request for my budget items happen? • What important dates should I know? • Are there files I should get? • Where do I get the names and addresses of MCMLA members? • What do I send to the Archivist? • How do I get reimbursed? • Your questions?

  17. Contact Me • Peggy Mullaly-Quijas, Executive Secretary • MCMLA - Midcontinental Chapter of the Medical Library Association, PO Box 2218, Lee's Summit, MO 64063-2218 • (v) 816.235.1871 • (f) 816.235.6570 • mullaly-quijasm@umkc.edu (also pager) • pmullaly@aol.com

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