Automated Messages • Site level distribution • Placement Ending • Service Ending • Newly Approved CANS • Newly Approved Foster Care Rate • Foster Care Rate Ended • Foster Care Rate Ended – (Future End-Date) • Missing Foster Care Rate • Enhanced distribution for batch driven messages.
What to Take Away From this Conversation • The “request” for an Extraordinary Payment (EP) will be documented in eWiSACWIS. • A Maintenance Page has been created to allow one to search for Extraordinary Payment Requests • The Extraordinary Payment will be generated in eWiSACWIS.
What to Take Away(Continued) • Checks and Payments Maintenance was modified to allow one to search for Extraordinary Payments. • Columns were added to several of the pages to display EPs. • Columns were added to some of the reports to display EPs.
What is an Extraordinary Payment? • Apayment for “Administrative” costs that goes above and beyond those costs already factored into a providers Administrative Rate. • Payment for a Child Placing Agency • Payment for a Group Home or RCC
Checks & Payments Maintenance(Modifications) • Search by Service Category and Service Type • Search by Payment Type • Search by Site/Office • Export your results
Extraordinary Payment Maintenance • Select by Request or Cost Item. • Search by Cost Category and Cost Item. • Search by Request or Item status. • Export your results.
Locking Down One-Time Payments • Guiding Principle: • To get the payment right, the placement, CANS, and FCR must be correctly documented.
What is Driving This Change? • IV-E Audit: • Need to show a stronger tie between the payment and the supporting pieces of work. • Timely Entry Mandate.
What to Take Away from this Conversation • The placement specific one-time payment options will be inactivated. • They can be reactivated for a small fee. ;-) • Episode Driven Batch will be retired. • Episode counties moved to “Release function” • Release function is enhanced. • Everyone will run weekly batches.
What to Take Away (Continued) New option to create FCRs for Inactive participants. New Emergency/After Hours FCR option. New Out-of-State FCR option.
What to Take Away (Continued) • New Checks & Payments Maintenance functions • Search by: • Site • Service Category • Service Type • Payment Type • Export results.
Many hybrid versions of reports are being retired: • FM0201 Pending Checks Payee Listing • FM0202 Monthly Pre-Audit Payee Listing • FM0206W Pending Checks Payee Listing - State Foster Care • FM0207W Monthly Pre-Audit Payee Listing - State Foster Care • FM0208W Pending Checks Payee Listing - Adoption Assistance • FM0209W Monthly Pre-Audit Payee Listing - Adoption Assistance • FM0212 Pending Checks Payee Listing - Subsidized Guardianship • FM0213 Monthly Pre-Audit Payee Listing - Subsidized Guardianship • FM0214 Pending Checks Payee Listing – EFT • FM0215 Monthly Pre-Audit Payee Listing - EFT • FM0223 Pending Checks Payee Spreadsheet - State Foster Care • FM0224 Monthly Pre-Audit Payee Spreadsheet - State Foster Care • FM0225 Pending Checks Payee Spreadsheet - Adoption Assistance • FM0226 Monthly Pre-Audit Payee Spreadsheet - Adoption Assistance • FM0227 Pending Checks Payee Spreadsheet –Subsidized Guardianship • FM0228 Monthly Pre-Audit Payee Spreadsheet –Subsidized Guardianship • FM0229 Pending Checks Payee Spreadsheet –EFT • FM0230 Monthly Pre-Audit Payee Spreadsheet –EFT • FM0231 Pending Checks Payee Spreadsheet –Kinship • FM0232 Monthly Pre-Audit Payee Spreadsheet –Kinship • FM02x100 Pending Checks – Report
What to Take Away (Continued) • New “Unlock/Lock Payment Month” option. • Cancel – Do Not Reprocess • Cancel – Reprocess • New Pay Gen “On Demand” option. • New Overpayment Adjustment option. • Manual Adjustment – Link to Check