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Appellate Court Enterprise Content Management System Pre-Proposal RFP Vendor Conference

Appellate Court Enterprise Content Management System Pre-Proposal RFP Vendor Conference. John Bell, Gary Guinotte, Martin Kravik and Dave Ponzoha. February 8, 2013. Introductions. John Bell, Contracts Manager and RFP Coordinator Martin Kravik, AC-ECMS Project Manager

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Appellate Court Enterprise Content Management System Pre-Proposal RFP Vendor Conference

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  1. Appellate Court Enterprise Content Management SystemPre-Proposal RFP Vendor Conference • John Bell, Gary Guinotte, Martin Kravik and Dave Ponzoha February 8, 2013

  2. Introductions • John Bell, Contracts Manager and RFP Coordinator • Martin Kravik, AC-ECMS Project Manager • Dave Ponzoha, Clerk, Court of Appeals, Division II • Gary Guinotte, Solutions Architect • Phil Zitzelman, Administrative Assistant

  3. Background Information • AOC Information • Appellate Court – Enterprise Content Management System (ECMS) Project

  4. PROCUREMENT DECISION • How did AOC get here? • Internal Feasibility Study • JISC decision to procure • Request for Information • Request for Information Presentation • Appellate Court Records and Data System (ACORDS)

  5. RFP Discussion • Advertisement Methods • RFP Schedule • RFP Organization

  6. Publication Information • Direct Email Notification • Daily Journal of Commerce (Seattle) • AOC Procurement Website http://www.courts.wa.gov/procure

  7. Published RFP Schedule* *AOC retains the right to modify through RFP amendment.

  8. RFP Discussion • RFP Organization • RFP Administration • Management • Technical • Business • Services • Cost http://www.courts.wa.gov/procure/

  9. Proposal Requirements • Business Reference Forms • Compliance Matrices

  10. Changes from Previous RFP • Business requirements • Section 1.7 Manage Finance in the previous RFP requirements was deleted. • Section 1.9 Scheduling Calendar was changed to 1.8 Scheduling Cases and reworded to emphasize the following: • We are not looking for a calendaring system • Development of case schedules will remain a manual process

  11. Changes (cont.) • The requirements are primarily data entry and report generation • Samples of calendar reports were added as an appendix. • General revisions to address redundancy and clarity. • Clarified the fact that each workflow is a single requirement. • “Caseload Management” not “Case Management” clarifications

  12. Changes (cont.) • Technical Requirements • Added a requirement (93 and 93a) to have vendors tell us what we can expect regarding OCR accuracy • SOW • Revised Section 2 Overall Approach to allow vendors to propose alternatives they think are better from a cost, outcome, practicality, and expediency perspective.

  13. Changes (cont.) • “Not to Exceed” Cost Removed • Adequate Time to Respond - No Major Holidays

  14. Conference Sign In Sheet • Conference Attendee sign in sheet • Information limited to attendee name, company, email address • Post to http://www.courts.wa.gov/procure • Retain on site until contract execution with ASV

  15. Helpful Resource • Caseload Information http://www.courts.wa.gov/caseload/

  16. Contact Information John Bell, Contracts Manager 1112 Quince Street SE PO Box 41170 Olympia, WA 98504-1170 (360) 704-4029 john.bell@courts.wa.gov

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