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Microsoft Word 2007 Chapter 4

Microsoft Word 2007 Chapter 4. Creating a Document with a Title Page, Table, Chart, and Watermark. Objectives. Border and shade a paragraph Insert and format a SmartArt graphic Insert a watermark Insert a section break Insert a Word document in an open document Insert headers and footers.

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Microsoft Word 2007 Chapter 4

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  1. Microsoft Word 2007 Chapter 4 Creating a Document with a Title Page, Table, Chart, and Watermark

  2. Objectives • Border and shade a paragraph • Insert and format a SmartArt graphic • Insert a watermark • Insert a section break • Insert a Word document in an open document • Insert headers and footers Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition

  3. Objectives • Modify and format a Word table • Sum columns in a table • Create a chart from a Word table • Add picture bullets to a list • Create and apply a character style • Draw a table Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition

  4. Starting Word Note: If you are using Windows XP, see Appendix F for alternate steps • Click the Start button on the Windows Vista taskbar to display the Start menu. • Click All Programs at the bottom of the left pane on the Start menu to display the All Programs list and then click Microsoft Office in the All Programs list to display the Microsoft Office list • Click Microsoft Office Word 2007 in the Microsoft Office list to start Word and display a new blank document in the Word window • If the Word window is not maximized, click the Maximize button on its title bar to maximize the window • If the Print Layout button is not selected, click it so that Word is in Print Layout view • If your zoom level is not 100%, click the Zoom Out or Zoom In button as many times as necessary until the Zoom level button displays 100% on its face Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition

  5. Displaying Formatting Marks • If necessary, click Home on the Ribbon to display the Home tab • If the Show/Hide ¶ button on the Home tab is not selected already, click it to display formatting marks on the screen Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition

  6. Changing Theme Colors • Click the Change Styles button on the Home tab to display the Change Styles menu, and then point to Colors on the Change Styles menu to display the Colors gallery • Click Verve in the Colors gallery to change the document theme colors to Verve Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition

  7. Formatting Characters • Click the Center button on the Home tab to center the paragraph that will contain the title • Click the Font box arrow on the Home tab. Scroll to and then click TwCen MT Condensed Extra Bold (or a similar font) in the Font gallery, so that the text you type will use the selected font • Click the Font Size box arrow on the Home tab and then click 72 in the Font Size gallery, so that the text you type will use the selected font size • Type Charity Auction as the title Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition

  8. Bordering a Paragraph • With the insertion point in the paragraph to border, click the Border button arrow on the Home tab to display the Border gallery • Click Borders and Shading in the Border gallery to display the Borders and Shading dialog box • Click Box in the Setting area, which will place a border on each edge of the paragraph. • Click the Width box arrow and then click 6 pt to make the border much thicker • Click the Color box arrow and then click Gray-50%, Text 2, which is the fourth color in the first row in the Color gallery • Click the OK button to place a 6-point gray outside border around the title Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition

  9. Bordering a Paragraph Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition

  10. Shading a Paragraph • Click the Shading button arrow on the Home tab to display the Shading gallery • Point to Pink, Accent 2, Darker 25% (sixth color in the fifth row)to display a live preview of this color of shading • Click Pink, Accent 2, Darker 25% to shade the current paragraph Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition

  11. Shading a Paragraph Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition

  12. Changing Left and Right Paragraph Indent • If the rulers are not displayed already, click the View Ruler button on the vertical scroll bar so that you can see the indent markers in relation to the margins • Click Page Layout on the Ribbon to display the Page Layout tab • With the insertion point in the paragraph to indent, click the Indent Left box up arrow three times to display 0.3" in the Indent Left box and adjust the paragraph left indent by 0.3" • Click the Indent Right box up arrow three times to display 0.3" in the Indent Right box and adjust the paragraph right indent by 0.3” • Click the View Ruler button on the vertical scroll bar again to hide the ruler because you are finished using it Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition

  13. Changing Left and Right Paragraph Indent Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition

  14. Clearing the Formatting • If necessary, position the insertion point at the end of line 1 • Press the ENTER key • Display the Home tab • Click the Clear Formatting button on the Home tab to apply the Normal style to the location of the insertion point Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition

  15. Clearing the Formatting Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition

  16. Inserting a SmartArt Graphic • With the insertion point on the blank paragraph below the title, click the Center button on the Home tab so that the inserted SmartArt graphic will be centered below the title • Display the Insert tab • Click the Insert SmartArt Graphic button on the Insert tab to display the Choose a SmartArt Graphic dialog box • Click Process on the left of the dialog box to display the layout choices related to a process SmartArt graphic • If necessary, scroll through the list of layouts until Upward Arrow appears. Click Upward Arrow, which displays a preview and description of the Upward Arrow layout • Click the OK button to insert the Upward Arrow SmartArt graphic in the document at the location of the insertion point Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition

  17. Inserting a SmartArt Graphic Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition

  18. Adding Text to a SmartArt Graphic • Type Going Once in the selected lower-left placeholder text • Click the middle placeholder text to select it. Type Going Twice and then click the upper-right placeholder text to select it • Type Sold as the final text in the graphic Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition

  19. Adding Text to a SmartArt Graphic Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition

  20. Changing Colors of a SmartArt Graphic • With the SmartArt graphic selected, click the Change Colors button on the Design tab to display the Change Colors gallery • Scroll to and then point to Colored Outline - Accent 5 in the Change Colors gallery to display a live preview of that color applied to the SmartArt graphic in the document • Click Colored Outline - Accent 5 in the Change Colors gallery to apply the selected color to the SmartArt graphic Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition

  21. Changing Colors of a SmartArt Graphic Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition

  22. Applying a SmartArt Style • With the SmartArt graphic still selected, click the More button in the SmartArt Styles gallery to expand the SmartArt Styles gallery • Point to Polished in the 3-D area of the SmartArt Styles gallery to display a live preview of that style applied to the graphic in the document • Click Polished in the SmartArt Styles gallery to apply the selected style to the SmartArt graphic Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition

  23. Applying a SmartArt Style Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition

  24. Formatting Text Using the Mini Toolbar • Double-click the word, Sold, to select it • Move the mouse pointer into the Mini toolbar, so that it changes to a bright toolbar • Click the Bold button on the Mini toolbar to bold the selected text • Click the Font Size box arrow on the Mini toolbar and then click 44 in the Font Size gallery to change the font size of the selected text • Click the Font Color button arrow and then click Pink, Accent 2, Darker 25% to change the color of the selected text Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition

  25. Formatting Text Using the Mini Toolbar Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition

  26. Formatting Characters and Modifying Character Spacing using the Font Dialog Box • Position the insertion point on the paragraph mark to the right of the SmartArt graphic and then press the ENTER key to position the insertion point centered below the SmartArt graphic • Type Join us for this great cause! • Select the sentence you just typed and then click the Font Dialog Box Launcher on the Home tab to display the Font dialog box. If necessary, click the Font tab in the dialog box • Click Bold Italic in the Font style list • Scroll through the Size list and then click 48 • Click the Font color box arrow and then click Pink, Accent 2, Darker 25% in the Font color gallery Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition

  27. Formatting Characters and Modifying Character Spacing using the Font Dialog Box • Click Shadow in the Effects area so that each character displays a shadow on its lower-right edge • Click the Character Spacing tab to display the Character Spacing sheet in the dialog box • Click the Spacing box arrow and then click Expanded to increase the amount of space between characters by 1 pt, which is the default • Click the Spacing By box up arrow until the box displays 5 pt so that 5 points of blank space are displayed between each character • Click the OK button to apply font changes to the selected text. If necessary, scroll so that the selected text is displayed completely in the document window(Leave the text selected for the next set of steps) Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition

  28. Formatting Characters and Modifying Character Spacing using the Font Dialog Box Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition

  29. Changing Case of Text • With the text still selected, click the Change Case button on the Home tab to display the Change Case gallery • Click UPPERCASE to change the characters in the selected text to all capital letters • Press the END key to deselect the text and position the insertion point at the end of the document Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition

  30. Changing Case of Text Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition

  31. Zooming One Page • Click View on the Ribbon to display the View tab • Click the One Page button on the View tab to display the entire page centered in the document window Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition

  32. Zooming One Page Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition

  33. Creating a Watermark • Display the Page Layout tab • Click the Watermark button on the Page Layout tab to display the Watermark gallery • Click Custom Watermark to display the Printed Watermark dialog box • With your USB flash drive connected to one of the computer’s USB ports, click Picture watermark and then click the Select Picture button to display the Insert Picture dialog box • If the Folders list is displayed below the Folders button, click the Folders button to remove the Folders list Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition

  34. Creating a Watermark • Click Computer in the Favorite Links section and then double-click UDISK 2.0 (E:) to select the USB flash drive, Drive E in this case, as the device that contains the picture • Click Auctioneer to select the file name • Click the Insert button to insert the Auctioneer file name to the right of the Select Picture button in the Printed Watermark dialog box. • Click the OK button in the Printed Watermark dialog box to insert the watermark in the document, faded behind the text and SmartArt graphic Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition

  35. Creating a Watermark Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition

  36. Changing Space Above a Paragraph and Set Zoom Level • With the insertion point in the paragraph to adjust, click the Spacing Before box up arrow on the Page Layout tab as many times as necessary until 150 pt is displayed in the Spacing Before box • Change the zoom level to 100% Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition

  37. Changing Space Above a Paragraph and Set Zoom Level Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition

  38. Revealing Format • With the insertion point in the text for which you want to reveal formatting, press SHIFT+F1 to show formatting applied to the location of the insertion point in the Reveal Formatting task pane • Close the Reveal Formatting task pane by clicking its Close button Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition

  39. Revealing Format Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition

  40. Saving a Document • With a USB flash drive connected to one of the computer’s USB ports, click the Save button on the Quick Access Toolbar to display the Save As dialog box • Type Charity Auction Title Page in the File name text box to change the file name. • If Computer is not displayed in the Favorite Links section, drag the top or bottom edge of the Save As dialog box until Computer is displayed • Click Computer in the Favorite Links section, and then double-click your USB fl ash drive in the list of available drives • Click the Save button in the Save As dialog box to save the document on the USB flash drive with the file name, Charity Auction Title Page Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition

  41. Inserting a Next Page Section Break • With the insertion point at the end of the title page, click the Breaks button on the Page Layout tab to display the Breaks gallery • Click Next Page in the Section Breaks area of the Breaks gallery to insert a next page section break in the document at the location of the insertion point If necessary, scroll so that your screen matches Figure 4–28 Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition

  42. Inserting a Next Page Section Break Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition

  43. Clearing Format • Display the Home tab • With the insertion point positioned on the paragraph mark on the second page, click the Clear Formatting button on the Home tab to apply the Normal style to the location of the insertion point Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition

  44. Clearing Format Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition

  45. Inserting a Word Document in an Open Document • Be sure the insertion point is positioned on the paragraph mark at the top of page 2. • Display the Insert tab • With your USB flash drive connected to one of the computer’s USB ports, click the Object button arrow to display the Object menu • On the Object menu, click Text from File to display the Insert File dialog box • If the Folders list is displayedbelow the Folders button, click the Folders button to remove the Folders list Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition

  46. Inserting a Word Document in an Open Document • If necessary, click Computer in the Favorite Links section and select the USB flash drive, Drive E in this case, in the list of files. • Click Charity Auction Draft to select the file name • Click the Insert button in the dialog box to insert the file, Charity Auction Draft, in the open document at the location of the insertion point • Press SHIFT+F5 to position the insertion point on line 1 of page 2, which was its location prior to inserting the new Word document Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition

  47. Inserting a Word Document in an Open Document Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition

  48. Saving an Active Document with a New File Name • With the USB flash drive containing the Charity Auction Title Page connected to one of the computer’s USB ports, click the Office Button and then click Save As on the Office Button menu to display the Save As dialog box • Type Charity Auction Proposal in the File name text box to change the file name • If Computer is not displayed in the Favorite Links section, drag the top or bottom edge of the Save As dialog box until Computer is displayed • If necessary, click Computer in the Favorite Links section, and then double-click your USB flash drive in the list of available drives • Click the Save button in the Save As dialog box to save the document on the USB flash drive with the file name, Charity Auction Proposal Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition

  49. Printing Specific Pages in a Document • Ready the printer • Click the Office Button to display the Office Button menu • Point to Print on the Office Button menu and then click Print on the submenu to display the Print dialog box • Click Pages in the Page range area of the dialog box and then type • Click the OK button to print the inserted draft of the sales proposal 2-3 in the Pages text box Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition

  50. Printing Specific Pages in a Document Microsoft Office 2007: Complete Concepts and Techniques - Windows Vista Edition

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