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You have just been put in charge of the ?Big Event" . . .. Why me?I don't have timeI'm already too busy at work and at churchI've never done that beforeHELP!. Think about the event . What do you want to have happen?Where, what, who, when and how will it happen?What problems can you anticipate
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1. Successful Event Planning Annual International Volunteer Leadership Conference 2-3 October 2003BYU Alumni AssociationJ. Reuben Clark Law SocietyManagement Society
2. You have just been put in charge of the Big Event . . . Why me?
I dont have time
Im already too busy at work and at church
Ive never done that before
HELP!
3. Think about the event What do you want to have happen?
Where, what, who, when and how will it happen?
What problems can you anticipate?
What are your resources?
Who can help?
4. Perfect World Scenario Appeal
Attractive to the target audience
Effective communication
Professionalism
Seamless no problems
High quality every detail
Attendance
This is the place to be and be seen
Desire to come again
5. How to Plan a Successful Event Begin early
Set standards of excellence
Use a written schedule/timetable
Task, date, who, etc.
Do your homework
Delegate use lots of help
Make sure others know what is expected of them
Meet often to report back on assignments
6. How to Plan a Successful Event Plan for what ifs, then what
Know your responsibilities, limitations, budget, authority
Keep complete and accurate records
Communicate in writing
Details who, what, where, how many
Record success to do it again
Record failure so wont repeat it
7. Examples Distinguished Utahn of the Year
Bay Area Public Service Award
11. Recognition Dinner Timeline
12. Now it is your turn . . .
13. Good Luck!