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IEEE Systems Council AdCom March 26-27, 2009

IEEE Systems Council AdCom March 26-27, 2009. Briefing on the Status of Regional Activities & Chapters for the IEEE Systems Council AdCom Prof. (Winston) Wai-Chi Fang, IEEE Fellow VP- Member Services Chairman of the Regional Activities and Chapters Committee Date: March 26, 2009

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IEEE Systems Council AdCom March 26-27, 2009

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  1. IEEE Systems Council AdCom March 26-27, 2009 Briefing on the Status of Regional Activities & Chapters for the IEEE Systems Council AdCom Prof. (Winston) Wai-Chi Fang, IEEE Fellow VP- Member Services Chairman of the Regional Activities and Chapters Committee Date: March 26, 2009 Location: Vancouver, Canada

  2. IEEE Systems Council Welcome to the IEEE Systems Council's Regional Activities and Chapters Committee Professor (Winston) Wai-Chi Fang, IEEE Fellow VP- Member Services & Chairman, Regional Activities & Chapters Committee

  3. IEEE Regional World Map Chapters - Worldwide The IEEE has sectioned the world into 10 regions as shown on the map below. Each region encompasses the following geographical areas: Region 1 USA – Northeast Region 2 USA – East Region 3 USA – Southeast Region 4 USA - North Central Region 5 USA - South Central Region 6 USA – West Region 7 Canada Region 8 Europe, Middle East, Africa Region 9 Latin America Region 10 Asia, Australia and the Pacific

  4. Goal and Status IEEE Councils are able to form chapters or combined chapters with participating societies. Goal in 2009: At lease one new chapter in each region in year 2009. Status as March 2009: 40% Done Done -- Region 1 USA – Northeast(Combined Connecticut AES/SYSC Chapter) In progress-- Region 2 USA – East In progress-- Region 3 USA – Southeast In progess -- Region 4 USA - North Central In progress-- Region 5 USA - South Central Done -- Region 6 USA – West (Coastal Los Angeles Chapter) In progress-- Region 7 Canada Done -- Region 8 Europe, Middle East, Africa (Italy Chapter) In progress-- Region 9 Latin America Done -- Region 10 Asia, Australia and the Pacific (Taiwan Chapter)

  5. PETITION TO FORM AN IEEE CHAPTER (An Example, 1/2) PETITION TO FORM AN IEEE CHAPTER • Name of IEEE Society/ies, Technical Council: • SYSTEMS COUNCIL • Name of IEEE Geographic Parents (Region, Section, Geo Council): Region 6, Coastal Los Angeles Section, Western U.S. • We, the undersigned, who are members of the Systems Council’s Member Societies, Region 6, Coastal Los Angeles Section, and are IEEE members above Student grade, hereby petition for approval to form a Chapter in the Section indicated above. See website for more details of IEEE System Council: http://ieeesystemscouncil.org/main/index.php The following individual is serving as the Organizer of the Chapter: • Name: Hen-Geul Yeh • Member #: 04762092 • Address: 1250 Bellflower Blvd. EE Dept., CSULB • City: Long Beach • State: CA • Postal Code: 90840-8303 • Country: USA • Phone: 562-985-4899 • Fax: 562-985-5899 • E-mail: heyeh@csulb.edu • Officer's Signature: _______ • Office Held: _______ • Date: ________

  6. PETITION TO FORM AN IEEE CHAPTER (An Example, 2/2) Signature of Petitioner* Member No. Printed Name Email _________________ 1. 04762092 Hen-Geul Yehheyeh@csulb.edu2. _________________ 2. 04036000Chit-Sang Tsangctsang@csulb.edu3. _________________ 3. 04438396Fumio Hamanofhamano@csulb.edu4. _________________ 4. 0333631I-Hung Khooikhoo@csulb.edu _________________ 5. 04755062Mahmoud Wagdywagdy@csulb.edu _________________ 6.06727176Gerald Roskigroski@csulb.edu _________________ 7.03783370Mahyar Amouzegarmahyar@csulb.edu _________________ 8.06384697Rajendra Kumarkumar@csulb.edu _________________ 9.01380641Thomas Johnsontjohnson@csulb.edu _________________ 10.90577164Maryam Moussavimoussavi@csulb.edu _________________ 11.90578477Peter Kotowskipskotowski@beckman.com _________________ 12.08338832Forouzan Golshanigolshani@csulb.edu _________________ 13.07218324Christopher Druzgalskidruz@csulb.edu _________________ 14.00737825Anastasios Chassiakosachassk@csulb.edu _________________ 15.07409634Timothy Leett.lee@ieee.org _________________ 16. 02708451Charles Jackson c.jackson@ieee.org * 12 signatures are required for the petition.

  7. IEEE Systems Council’s Chapters inRegion 1 USA – Northeast Region 1 Combined AES Connecticut and Systems Council Chapter Chapter Website: http:// Status: Formally Approved in 2007 Organizer/Chair: Theodora Saunders AES Connecticut Chapter Chair Members (>12): ___ Activities and Finance Plan: ___ Annual Report (due Dec. 31, 2009): ___

  8. IEEE Systems Council’s Chapters inRegion 2 USA – East Region 2 ______ Chapter of the IEEE Systems Council Chapter Website: http:// Status: In Progress Organizer/Chair: Name: ___ Affiliation: ___ Email: ___ Members (>12): ___ Activities and Finance Plan: ___ Annual Report (due Dec. 31, 2009): ___

  9. IEEE Systems Council’s Chapters inRegion 3 USA – Southeast Region 3 ______ Chapter of the IEEE Systems Council Chapter Website: http:// Status: In Progress Organizer/Chair: Name: ___ Affiliation: ___ Email: ___ Members (>12): ___ Activities and Finance Plan: ___ Annual Report (due Dec. 31, 2009): ___

  10. IEEE Systems Council’s Chapters inRegion 4 USA - North Central Region 4 ______ Chapter of the IEEE Systems Council Chapter Website: http:// Status: In Progress Organizer/Chair: Name: ___ Affiliation: ___ Email: ___ Members (>12): ___ Activities and Finance Plan: ___ Annual Report (due Dec. 31, 2009): ___

  11. IEEE Systems Council’s Chapters inRegion 5 USA - South Central Region 5 ______ Chapter of the IEEE Systems Council Chapter Website: http:// Status: In Progress Organizer/Chair: Name: ___ Affiliation: ___ Email: ___ Members (>12): ___ Activities and Finance Plan: ___ Annual Report (due Dec. 31, 2009): ___

  12. IEEE Systems Council’s Chapters inRegion 6 USA – West Region 6 Coastal Los Angeles Chapter of the IEEE Systems Council Website: http:// Status: Formally approved in Feb. 2009. Chair: Professor Henry Yeh California State University- Long Beach Email: Professor Henry Yeh heyeh@csulb.edu Members: 16 founding members in 2009 Activities and Finance Plan: ___ Annual Report (due Dec. 31, 2009): ___

  13. IEEE Systems Council’s Chapters inRegion 7 Canada Region 7 ______ Chapter of the IEEE Systems Council Chapter Website: http:// Status: In Progress Organizer/Chair: Name: ___ Affiliation: ___ Email: ___ Members (>12): ___ Activities and Finance Plan: ___ Annual Report (due Dec. 31, 2009): ___

  14. IEEE Systems Council’s Chapters inRegion 8 Europe, Middle East, Africa Region 8 Italy Chapter of the IEEE Systems Council Chapter Website: http:// Status: Formally approved in Nov. 2008. Chair: Dr. Vincenzo Piuri Professor and Department Chair University Degli Studi Di Milano Email: vincenzo.piuri@unimi.it Members (>12): 15 founding members Activities and Finance Plan: ___ Annual Report (due Dec. 31, 2009): ___

  15. IEEE Systems Council’s Chapters inRegion 8 Europe, Middle East, Africa Region 8 UK Chapter of the IEEE Systems Council Chapter Website: http:// Status: In Progress Organizer/Chair: Prof. Mohammad K. Ibrahim Chair of Information & Systems Engineering De Montford University (Leicester) Email: ibrahim@dmu.ac.uk Members (>12): ___ Activities and Finance Plan: ___ Annual Report (due Dec. 31, 2009): ___

  16. IEEE Systems Council’s Chapters inRegion 8 Europe, Middle East, Africa Region 8 Spain Chapter of the IEEE Systems Council Chapter Website: http:// Status: In Progress Organizer/Chair: Dr. Pilar Sobrevilla, Associate Professor (confirmed) Department de Matematica Technical University of Catalonia Barcelona, Spain Email: pilar.sobrevilla@upc.edu Members (>12): ___ Activities and Finance Plan: ___ Annual Report (due Dec. 31, 2009): ___

  17. IEEE Systems Council’s Chapters inRegion 9 Latin America Region 9 ______ Chapter of the IEEE Systems Council Chapter Website: http:// Status: In Progress Organizer/Chair: Name: ___ Affiliation: ___ Email: ___ Members (>12): ___ Activities and Finance Plan: ___ Annual Report (due Dec. 31, 2009): ___

  18. IEEE Systems Council’s Chapters in Region 10 Asia, Australia and the Pacific Region 10 Taiwan-Tainan Chapter of the IEEE Systems Council Chapter Website: http:// Status: Formally Approved in Feb. 2009 Organizer/Chair: Prof. Hsiang-Cheh Huang National University of Kaohsiung (NUK), Taiwan, R.O.C. http://hchuang.ee.nuk.edu.tw/SC_southtw.htm Members (>12): 15 founding members Activities and Finance Plan: ___ Annual Report (due Dec. 31, 2009): ___

  19. IEEE Systems Council’s Chapters in Region 10 Asia, Australia and the Pacific Region 10 Taiwan-Taipei Chapter of the IEEE Systems Council Chapter Website: http:// Status: In Progress Organizer/Chair:(in progress) To be invited Members (>12): ___ Activities and Finance Plan: ___ Annual Report (due Dec. 31, 2009): ___

  20. IEEE Systems Council’s Chapters in Region 10 Asia, Australia and the Pacific Region 10 China-Beijing Chapter of the IEEE Systems Council Chapter Website: http:// Status: In Progress Organizer/Chair: Yao Zhao, Beijing Jiaotong University, China Members (>12): ___ Activities and Finance Plan: ___ Annual Report (due Dec. 31, 2009): ___

  21. IEEE Systems Council’s Chapters in Region 10 Asia, Australia and the Pacific Region 10 China- Hong Kong Chapter of the IEEE Systems Council Chapter Website: http:// Status: In Progress Organizer/Chair: Cho-Li Wang (confirmed) The University of Hong Kong, Hong Kong Members (>12): ___ Activities and Finance Plan: ___ Annual Report (due Dec. 31, 2009): ___

  22. IEEE Systems Council’s Chapters in Region 10 Asia, Australia and the Pacific Region 10 China-Shanghai Chapter of the IEEE Systems Council Chapter Website: http:// Status: In Progress Organizer/Chair: Gang Pan, Zhejiang University, China(confirmed) Members (>12): ___ Activities and Finance Plan: ___ Annual Report (due Dec. 31, 2009): ___

  23. IEEE Systems Council’s Chapters inRegion 10 Asia, Australia and the Pacific Region 10 Korea Chapter of the IEEE Systems Council Chapter Website: http:// Status: In Progress Organizer/Chair: Jae-Chon Lee, Professor and Head, Dept. of Systems Engineering, Ajou UniversityEmail: jaelee@ajor.ac.kr Co-Chair: Young-Hoon Lee, Senior Researcher Korea Railroad Research Institute Email: yhlee@krri.re.kr Members (>12): ___ Activities and Finance Plan: ___ Annual Report (due Dec. 31, 2009): ___

  24. IEEE Systems Council’s Chapters inRegion 10 Asia, Australia and the Pacific Region 10 Japan Chapter of the IEEE Systems Council Chapter Website: http:// Status: In Progress Organizer/Chair: (confirmed) Qun Jin,  Waseda University, Japan Members (>12): ___ Activities and Finance Plan: ___ Annual Report (due Dec. 31, 2009): ___

  25. IEEE Systems Council’s Chapters inRegion 10 Asia, Australia and the Pacific Region 10 Singapore Chapter of the IEEE Systems Council Chapter Website: http:// Status: In Progress Organizer/Chair:(confirmed) TEO Siow Hiang, Head of Ops Analysis & Simulation, DSTA Email: tsiowhia@dsta.gov.sg Members (>12): ___ Activities and Finance Plan: ___ Annual Report (due Dec. 31, 2009): ___

  26. IEEE Systems Council’s Chapters inRegion 10 Asia, Australia and the Pacific Region 10 Indian Chapter of the IEEE Systems Council Chapter Website: http:// Status: In Progress Organizer/Chair: (to be confirmed) Professor Ajay Kumar Indian Institute of Technology Deihi, India Members (>12): ___ Activities and Finance Plan: ___ (due on ___) Annual Report (due Dec. 31, 2009): ___

  27. IEEE Systems Council’s Chapter Information • Chapter InformationWhy should Society members form a Chapter?Chapters are ideal vehicles for informative technical meetings and for networking at the local level. Chapters can receive funding from both the parent technical Society and the parent Section. • Who can form an IEEE Chapter?To form a Chapter, you must be an active member of the IEEE holding the grade of Member, Senior Member or Fellow. You must also be a member of the Section, and the Society. If it is a joint Chapter, membership in only one of the Sections is required. • How do I form a Chapter?By completing a Society Chapter petition which must be signed by at least 12 qualified members and approved by the Section Chair. IEEE Staff is available to assist you in any step of the process of Chapter Development. Please visit the IEEE Society Chapter home page or direct any questions to: April Nakamura, IEEE Society Chapter Coordinator, phone: +1 732 562 3846, fax: +1 732 981 1769, e-mail: tad-chap-dev@ieee.org. • What is the difference between a Region, a Section and a Chapter?The membership of the IEEE is divided geographically into three administrative Units. The first division is that of Regions of which there are 10 worldwide. They are: Regions 1-6 which consist of the IEEE membership in the United States; Region 7 is Canadian members; Region 8 is Europe, Africa and the Middle East; Region 9 is Latin America and the Caribbean; and Region 10 is Asia, Australia and the Pacific Rim countries. The second division is Sections. There are about 300 Sections, which are subunits of Regions, divided geographically to facilitate administration and local activities. The third division is Chapters. Chapters are technical subunits of one or more Sections. There are 37 different Technical Societies which are represented by the Chapters in each Section. • Who is eligible to hold office in a Chapter?To be eligible to hold office in an IEEE Section you must be an active member of the IEEE. You must hold the grade of Member, Senior Member, or Fellow, or Life Member, Life Senior, or Life Fellow. You must also be a member of the Section. Society Chapter Officers must be members of the Society (if it is a joint Society Chapter, membership in only one of the Societies is required). • What reporting requirements must Chapters follow?Chapters are required to annually report meeting activity, financial activity and current officers to the parent Section. These reports must be submitted at the end of each year. Additional reporting may be required from the Society. For more information, see the IEEE Chapter Reporting Requirements web page. • Are there funds available for my Chapter?Yes, funds are provided to eligible units through the annual Section rebate. $180 per Chapter which meets the reporting requirements explained above. Additional funding may be available from your Society. For more information on Society funding, please review the Society Chapter Funding Guide.

  28. Chapter Support Programby Mark Montrose, Division IV Director ElectIEEE PSES Representative • RAA (Responsibility/Accountability/Authority) is under VP – Member Services • Provides financial support to Chapters to help with expenses related to hosting meetings, speakers or local events/activities. • This support program is not related to the Distinguished Lecturer financial support program. A chapter can use one or the other mode of financial support from the Council. • The maximum amount of support will be $600/year per chapter. Multiple requests may be made as long as the calendar year amount does not exceed $600. • Chapter support is not limited to only Systems Council Chapters but may be used in conjunction with joint chapters. For this situation, pro-rated use of funds must be shared. • The Chapter requesting funding will make a written request to the VP of Member Services who will then approve or disapprove. If approved the request goes to the Council Treasurer for disbursement from IEEE HQ. • Sufficient details on use of the money must be made in the formal request.

  29. IEEE Systems CouncilAdCom Motion Form: Chapter Financial Support Motion Text: In addition to IEEE funding, the System Council provides the financial support to its Chapters as needed base: • (1) A $200 "start-up" fund as needed for NEW chapters starting in 2009 and continuing henceforth which complete their Chapter formulation and submit the first year operation plan. • (2) A $200 operation fund per year as needed for ACTIVE chapters starting in 2009 and continuing henceforth which execute their operation plans and submit their reports. • (3) The proposed funding will be for a maximum amount of $2000 per year. If more than 10 Chapters are eligible, the funds will be divided among the eligible chapters. The cap can be increased upon approval of the Adcom. The Chapter requesting funding should make a written request to the VP of Member Services who will then review the request and make the recommendation to the AdCom for the final approval. If approved the request goes to the Council Treasurer for disbursement from Systems Council funds provided sufficient funds are available. Proposed by: Wai-Chi Fang, VP-Member Service Comments: This financial support is an as needed support and up to SYSC’s financial capability. Expense Involved? Yes Estimated Amount: $200 per new/active chapter; up to 10 chapters in 2009 Was this expense budgeted? No Approved by Committee? Yes. Committee name: SYSC AdCom VOTE: Pro: ____ , Con: ____, Abstain: ____

  30. IEEE Systems CouncilAdCom Motion Form: Chapter-of-the Year Award Motion Text: The Chapter-of-the Year Award is to be granted annually. The award is based on best yearly activities in the categories of Chapter-sponsored technical activities, increase in membership, and participation in Council-level sponsored conferences/meetings. The Member Service Committee will make the recommendation to the AdCom for the final approval. This award is an IEEE recognition and a plaque at a cost about US$100. The registration of the award will be done within all standard procedures as required by IEEE. Proposed by: Wai-Chi Fang, VP-Member Service Comments: The purpose of this award is to recognize the Systems Council Chapter with the best yearly activities. Expense Involved? Yes • Estimated Amount: $100 (a plaque) • Was this expense budgeted? No • Approved by Committee? Yes. • Committee name: The SYSC AdCom VOTE: Pro: ____ Con: ____ Abstain: ____

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