California Assessment of Student Performance and Progress (CAASPP)

1. California Assessment of Student Performance and Progress (CAASPP) Smarter Balanced Spring 2014 Field Test Workshop for LEA CAASPP and Technology Coordinators February 11, 2014

2. Agenda • Overview • Roles and Responsibilities • Technology Infrastructure • Preparing Students and Staff for the Field Test • Field Test Registration • Break • Field Test Administration • Designating Student Accessibility and Accommodation Options • Test Security • Questions

3. By the end of this workshop, attendees will know how to: • Schedule and administer the Field Test (FT) using appropriate procedures, including security; • Identify and document students that need designated supports and accommodations; • Manage data and utilize the Test Information Distribution Engine (TIDE); and • Ensure school computers/devices are set up correctly.

4. Emergency Test Regulations for CAASPP Administration in 2013–14 • New regulations were adopted by the State Board of Education on January 15, 2014. • The new regulations address: • New security agreements and affidavits • Testing windows • Use of universal tools, designated supports, and accommodations • Coordinator roles and responsibilities • Available on the CDE Web site: http://www.cde.ca.gov/re/lr/rr/caaspp.asp.

5. Overview

6. Purpose of the Smarter Balanced Field Test • “Test the test” • Evaluate testing software • Ensure quality of test questions • Evaluate the effectiveness of the test administration and training materials • Establish scoring and reporting levels • “Dress rehearsal” for operational assessments in 2015 • “Stress test” LEA technology • Familiarize educators, administrators, and students with online testing

7. Field Test Participation in California • Who will take the Field Test? • Grades 3–8: All students • Grades 9 and 10: Only students selected for the scientific sample • Grade 11: Students selected for the scientific sample; all others encouraged to participate • Consideration for EAP testing at grade 11 • The only students exempt from participating in the Field Test are: • Students participating in the California Alternate Performance Assessment (CAPA) • For the English language arts/literacy (ELA) test only, English learners (ELs) who have been attending school in the United States for less than 12 months

8. Field Test Participation in California • 5% of students will take Field Test items from one content area (ELA or mathematics) . • 95% of students will take Field Test items from both content areas. • All students will receive onePerformance Task (PT) in either ELA or mathematics. • There is roughly same amount of testing time for all students. • Content areas will be assigned by grade and school level. • Content area assignments will be available in March (projected availability, 3/10). There are four scenarios:

9. Examples of Field Test Participation in California • Example 1: Elementary School X • Grade 3 was assigned a single content area (ELA), which includes an ELA performance task (PT). • Grade 4 was assigned both ELA and math, with a mathematics PT. • Grade 5 was assigned both ELA and math, with an ELA PT. • Example 2: High School Y • Grade 9 was selected to participate and is taking a single content area (math), which includes a math PT. • Grade 11 is not in the sample, but they are volunteering to test. They were assigned ELA and math with an ELA PT.

10. Field Test Format • Note: The Field Test is computer-based, notcomputer adaptive. • Need to try out the test questions during the Field Test before tests can be made adaptive for the first operational administration in 2015. • Two components: • Performance task (PT) • A set of complex questions that is centered on a common theme or problem; requires classroom activity • Non–performance task (non-PT) • E.g., Selected Response, Drag and Drop, Matching Tables

11. Roles and Responsibilities

12. New Terminology for Roles Other important roles • LEA Technology Coordinator • LEA CALPADS Administrator

13. LEA CAASPP Coordinator (DC) • Sign and return new security agreement to CalTAC. • Collect security agreements from Test Site Coordinators (SCs) and retain at your LEA. • Designate SCs; add them to TIDE. • Coordinate with SCs so that tests are administered in the appropriate grade(s) and content area(s). • Set appropriate supports and accommodations in TIDE • Ensure that the SCs and TAs are appropriately trained regarding test administration and security policies. • Report test security incidents to the CDE. • Work closely with the Technology Coordinator. • Relay issues/questions to the CalTAC call center. NOTE: LEA CAASPP Coordinators have already been designated for all 2014 testing.

14. Test Site Coordinator (SC) • Collect security affidavits from Test Administrators (TAs) and retain at your test site. • Train TAs and add them to TIDE. • Set appropriate supports and accommodations in TIDE. • Ensure that testing in the school is conducted in accordance to test security policies. • Create/approve test schedules and procedures for the school. • Work with technology staff to ensure network capacity and devices are ready in accordance with test schedules. • Monitor testing and address problems, as needed. • Report test security incidents to the DC. • Increase comfort levels and reduce anxiety of TAs.

15. Test Administrator (TA) • Carefully and completely read and sign new security affidavit. • Complete test administration training. • View student information prior to testing, to ensure it is correct. • Ensure that appropriate designated supports and accommodations have been set prior to testing. • Set up and proctor testing. • Report all potential test security incidents to the SC and LEA CAASPP Coordinator. • Increase comfort levels and reduce anxiety of students. • Encourage students to do their best.

16. LEA Technology Coordinator • Assist LEAs in setting up and overseeing technology infrastructure for the FT. • Support each school site. • Work closely with the LEA CAASPP Coordinator to ensure network and devices are ready for testing. • Be available for troubleshooting during testing.

17. Additional Resources • California Online Field Test Administration Manual • Available at http://californiatac.org • Released 2/7 • Please take advantage of the role-specific checklists in the appendixes. • District Coordinator • School Coordinator • Test Administrator • Series of video training modules produced by Smarter Balanced: • Available at http://sbac.portal.airast.org/ca/field-test-ca/resources/

18. Technology Infrastructure

19. Technology Infrastructure • Prior to the test administration, LEA CAASPP Coordinators with Technology Coordinators should review the technology infrastructure at their schools. • Secure browsers properly installed a minimum two weeks before testing (uninstall old browsers, if necessary) • Necessary hardware available and working (i.e., headphones, external keyboards, printers) • Content filters, firewalls, and proxy servers configured • Stable (wired or wireless) Internet connection • Testing devices are working

20. Secure Browser • Specifically designed by Smarter Balanced to provide secure access to the Field Test. • Prevents students from accessing other hardware and software functions. • A secure browser must be installed on all student computers/devices. • Updated and reinstalled annually • Technology Coordinators: Ensure the secure browsers are correctly installed • ‘CA’ will need to be selected on each instance of secure browser the first time it is run. • Test Administrator computers will use a standard Web browser.

21. Available Secure Browsers • Windows • Mac • iPad • Chromebook • Linux • Android • Available for download through the portal: http://sbac.portal.airast.org/browsers/.

22. Secure Browser (cont.) • Students must use the secure browser to log in to the Student Interface and access the Field Test. • Prohibits access to external applications or navigation away from the test • Prior to testing, TAs should verify that: • External user applications are closed • The secure browser will not work if the computer detects that a forbidden application is running. • No testing on computers with dual monitors • Students must not take the test on computers connected to more than one monitor.

23. Technology Resources • Supported technology and technology requirements: • http://www.smarterbalanced.org/smarter-balanced-assessments/technology/ • Diagnostic testing tool to test school’s bandwidth: • http://www.smarterbalanced.org/wordpress/wp-content/uploads/2012/11/Bandwidth-Check-Instructions.pdf • Technology Specifications Manual: • http://sbac.portal.airast.org/wp-content/uploads/2013/07/SmarterBalanced_TechnicalSpecificationsManual.pdf

24. Technology Resources (cont.) • Technology Requirements Training Module: • http://sbac.portal.airast.org/wp-content/uploads/presentations/TechReq/ • Go to http://californiatac.org/training/sbft/ for additional technology training videos and Webcasts: • Secure Browser Webcast • Device-specific secure browser installation tutorials • Practice Test Webcast • Practice Test video • Call or e-mail CalTAC for help with troubleshooting.

25. Preparing Students and Staff for the Field Test

26. Field Test Item Types • Selected response • one correct response • multiple correct responses • two-part • Matching tables • yes/no • true/false • Fill-in tables • Select or order text or graphics • Drag and drop • Graphing • Equation or numeric response • Short text • Long essay

27. Training Tests • Released on January 30. • Available by grade band (3–5, 6–8, and high school) • There are 6–8 items per content area per grade band • Allow students to experience interface features and functionality. • Do not include PTs or scoring guides. • LEAs are highly encouraged to have teachers and students access the Training Test Site before the FT. • Teachers are encouraged to conduct a group walk-through with students. • Two ways to access Training Tests: • Web • TA interface

28. Practice Tests • Released in May 2013. • Available for grades 3–8 and grade 11 in ELA and mathematics. • Approximately 30 items per test, including one PT and scoring guide. • Archived Practice Test Webcast is available on http://californiatac.org.

29. Accessing the Training Tests and Practice Tests • CDE Web site: http://www.cde.ca.gov/ta/tg/sa/index.asp OR • California Smarter Balanced Portal: http://sbac.portal.airast.org/ca/practice-test-ca/

30. Screenshot of Practice Tests and Training Tests

31. Field Test Registration

32. Test Information Distribution Engine (TIDE) TIDE is a password-protected Web site that provides administrators with tools to manage users and students participating in the Smarter Balanced Field Test. • Repository for student information, including initial test settings and accommodations • Different levels of user access • Just for the Field Test, not remaining paper-pencil tests

33. Field Test Student Registration Student demographic data 3 Designated supports and accommodations Student registration

34. Importance of CALPADS • CALPADS is the sole source for student demographic and program participation data for TIDE. • Student accommodations and supports will not be uploaded in CALPADS. • LEAs cannot update student demographic or program participation data in TIDE; must be updated in CALPADS. • It is critical for LEAs to update CALPADS regularly. • Processing time from CALPADS to TIDE is 48 hours.

35. Importance of TIDE • LEA staff must set designated supports and accommodations for students in TIDE. • Both LEA CAASPP Coordinators and Test Site Coordinators • Demographic data or program participation cannot be updated in TIDE.

36. Student Registration • The student’s grade level must be correct in TIDE before testing. (Only correctable in CALPADS.) • Eligible students must appear in TIDE. • If a student’s designated supports and accommodations information is incorrect, it must be updated in TIDE before he or she can test.

37. Accessing TIDE • Users may access a link to the California Smarter Balanced Portal on the California TAC website at http://californiatac.org. Selecting the portal link will bring you to the page below. • To access TIDE, select the Field Test link. • A direct link to the California Smarter Balanced Portal may be found in the TIDE User Guide. Note: DCs add SC users; SCs add TA users.

38. Accessing TIDE • Select the Online TIDE System for California Users card. • When logging into TIDE for the first time, users will be prompted to change their password.

39. TIDE: First-Time Users • When a user is added to TIDE, the user will receive an automated email from Smarter-CA-DoNotReply@airast.org that contains the following: • User role • Temporary password that must be changed upon initial login • If user has not received the e-mail with temporary password, he or she should contact CalTAC. • Note: The domain airast.org should be whitelisted to ensure users receive these e-mails.

40. Accessing TIDE

41. TIDE: Logging In • To log in, the user should enter his or her username and password. • If a user has access to multiple schools or districts, he or she may be prompted to choose an LEA, and/or a school.

42. The TIDE interface uses tabs as the principal means of navigating between tasks. Some tasks in the TIDE interface contain multiple sub-tasks. TIDE shows only the features that are available to the user based on his or her role. Navigating TIDE

43. The Manage Users tab may be used to: Upload users (group of users) Add new user (individual user) Search for existing user records Export a list of existing user records View and/or edit existing user records Delete an existing user record TIDE: Manage Users Tab

44. TIDE: Uploading a Group

45. The Add User tab allows you to enter details for a single individual and add them to the system. DCs and SCs will be able to add users. TIDE: Adding an Individual User

46. TIDE: Export a List of Users • For reference purposes, a user may choose to export a list of users in his or her school or district. • Users may conduct a search for other users. • To export the resulting list of users, select [Export] and select the desired format (Excel or CSV). • You may select a subgroup of users for export by selecting the check box next to each record you want to include in the export.

47. TIDE: Student Information Tab • The Student Information tab may be used to: • Search for existing student records • Export a list of existing student records • View an existing student record • View and update student test settings

48. TIDE: View Student Information • To search for existing student records, select the sub-tab [View Students]. • Select a district and school from the drop-down menu. Note: Users only have access to students in districts and schools with which they are associated in TIDE.

49. TIDE: View Student Information • To help narrow results, search by First Name, Last Name, SSID, Confirmation Code, and/or grade. • You can select Add Additional Search Criteriato include Test Settings in your search.

50. TIDE: Export a List of Students • The search will result in a table similar to the one shown below. • Results may be sorted by selecting the column header above the data. • It may be helpful to export a list of students in order to verify the correctness of their information and assist them in logging in to the test. • Users may export the full results table or a subset of those results in Excel or CSV format.