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Vital Records

Vital Records. From Failure to Success: The Importance of Modernizing Office Policies and Procedures. Michigan Vital Records History. Vital Record Search and Issuance Procedures Birth Death Matching Progression to Efficient Production Standards. Vital Record Search and Issuance Procedures.

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Vital Records

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  1. Vital Records From Failure to Success: The Importance of Modernizing Office Policies and Procedures

  2. Michigan Vital Records History • Vital Record Search and Issuance Procedures • Birth Death Matching • Progression to Efficient Production Standards

  3. Vital Record Search and Issuance Procedures • Recording Request for Birth Certificate • 1980’s: issue date on back of birth record • No system to record request for death record • Eligibility Requirements • 1978: statutes changed to specify eligibility • Proof of identification not required • Manual matching of deaths to births • Prone to errors • Takes too much time and resources

  4. Birth Death Matching • Deaths matched to births for anyone under 45 • Disadvantages to manual matching • time consuming • prone to error • information erratic from other states

  5. Progression to Efficient Production Standards • 1988: Electronic filing • Hospital filing • Changes of birth information • Filing of delayed records • 2003: Electronic Order System • Permanently retains applicant information • Tagging of birth records with death info • 2004: Internal policy changes eligibility standards • Presentation of picture identification • Policies specifying eligibility

  6. Jonn Slapp - Bradford Storti Case • 1996: Jonn Slapp birth record requested • Date stamp verified was issued • Key information not retained-tracking system • No applicant history to determine eligibility • No eligibility requirements were verified • 1997: Social Security Administration • Verification request: issued social security number • No tracking record of results

  7. Jonn Slapp – Bradford Storti Case • 08/29/2005: Online app for Slapp record • Applicant: Bradford Storti, personal records • Address in Oregon • Application denied, money refunded • Letter sent to applicant explaining eligibility statute • 01/23/2006: Online app for Slapp record • Applicant: Jonn Slapp, for personal reasons • Address in Oregon • Passed eligibility standards • Sent to be processed

  8. Jonn Slapp – Bradford Storti Case • Deceased tag in BRS, sent to fraud unit • Verified child born in 1972, died six months later • Record notations: 1996 issuance, 1997 SSA verification • Matched with 2005 request in new tracking system • Obtained security questions from VitalChek.com • Online research – prior arrest and pedophile label • Sent report to Attorney General’s office • Applicant Notification: insufficient ID, pending status

  9. Online Research for Attorney General Report • Task force hunt/capture/conviction 1996-1998 • Moved from Michigan to Oregon to evade arrest • Evidence he had assumed another identity • Primary person of interest in internet crimes • Federal Bureau of Prisons Inmate Locator • Specified type of crime • Incarceration and release date • Aliases known to have used • National Sex Offender Public Registry • Aliases and image

  10. Jonn Slapp – Bradford Storti Case • 08/18/2006: Mailed app for Jonn Slapp record • Applicant is Slapp, for business reasons • Address in Michigan • Tagged as fraud case, submitted to fraud unit • Matched request with two prior applications • Sent letter to customer for copies of identification • Received expired Oregon driver license, SSN Card, Credit Cards with Slapp name

  11. Jonn Slapp – Bradford Storti Case • Sent supplemental report to AG office • Provided residence information to police • Arranged telephone conference • 09/15/2006: Arrest in Iron Mountain, Michigan • Able to locate and apprehend • Identification and credit cards confiscated in home and used at trial

  12. Reports to Attorney General • Initial notification of possible fraud • MCL violations: requesting record of deceased child • Designated active fraud case in Vital Records office • Supplemental letter to Attorney General • Second and third applicant request • Applicant maintaining is person on the record • Additional online research on applicant • Attorney General collaberated with Michigan State Police to locate and apprehend

  13. Arrest and Trial • 10/18/2006: Trial in Lansing, Michigan • Evidence presented • Vital Records documentation of requests • Copies of identifications obtained fraudulently • Result: pled guilty to using internet for committing a crime, possession of child sexually abusive material, distributing/promoting • Back in Federal Prison • 1 count of uttering/publishing:14 year sentence • 1 count identity theft: 5 year sentence

  14. Improvements That Facilitated Change • Permanent Retention of Applicant Documentation • Ability to tag records as fraud • Alert capabilities for county offices • Adherence to Proof of Identification • Electronic Birth / Death Matching

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