1 / 14

State Office of Vital Records

State Office of Vital Records. Midwife Information Session. Presented by: Bianca Soto, OVR Trainer. Presentation points. Statutes & Rules How to File a Birth Certificate Basic Workflow Timeliness Statistics Retention. What is Vital Records?. Provide Certified c opies of…

timothy-davidson
Télécharger la présentation

State Office of Vital Records

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. State Office of Vital Records Midwife Information Session Presented by: Bianca Soto, OVR Trainer

  2. Presentation points Statutes & Rules How to File a Birth Certificate Basic Workflow Timeliness Statistics Retention

  3. What is Vital Records? • Provide Certified copies of… • Arizona Birth Certificates • Arizona Death Certificates • Arizona Certificates of Birth Resulting in Stillbirth, Fetal Death and Report of Fetal Loss • Process Corrections and Amendments to Certificates • Registration of Vital events occurring in Arizona • Encourage Quality and Integrity Practices • Education Outreach 2013 Births 86,535 2013 Deaths 51,216

  4. Statutes & Rules • A.R.S. (Statute) Title 36, Chapter 3, Article 1-5 • Arizona Administrative Code (A.A.C.) Title 9 , Chapter 19, Article 2-3

  5. A.R.S. 36-333. Birth certificate Registration • A. Within seven daysafter a child's birth in this state, a person shall submit to a local registrar, a deputy local registrar or the state registrar, a birth certificate for registration according to rules adopted pursuant to this chapter.

  6. How to File a Birth Certificate • Licensed Midwives will continue to file birth certificates as they always have by submitting a completed Certificate of Live Birth. The signed worksheet MUST be submitted to the County Vital Records Registrar within 7 days after the birth in the county in which the birth occurred. • Certificate of Live Birth Worksheet (2003 Standard) • Fillable format • Printable format • Instruction Guide with Definitions (2003 Standard)

  7. Basic Workflow

  8. Data Integrity • Incomplete data • Medical portions • Inconsistent data • Mothers gained weight • Prenatal visits • Alterations • Not acceptable

  9. Timeliness • Requirements to Register a Birth within 7-Day Timeframe • Certificate of Live Birth Worksheet (2003 Standard) • If parents are not married, an Acknowledgement of Paternity or Court Ordered Paternity • Requirements for Late Registration (More than 7 Days but less than 1 year) • Certificate of Live Birth Worksheet (2003 Standard) • If parents are not married, an Acknowledgement of Paternity or Court Ordered Paternity • Medical Record on the Mother • Medical Record on the Child • Requirements for Late Registration Over 1 Year • Contact the State Office of Vital Records

  10. Corrections and amendments • A birth record may be corrected… • Submit a Request • Submit a Copy of the Certificate of Live Birth Worksheet • No charge • A birth record may be amended… • Refer Parent(s) to the nearest Vital Records Office • Charge applied

  11. Take a look Electronic Birth Registration System Certificate of Live Birth Worksheet

  12. Statistics Just a sample…

  13. retention • A.R.S. 36-333. Birth Certificate Registration Item B,4. • Maintain a copy of the evidentiary documents used to fill out the birth certificate for 10 yearsafter the date of submission. • Confidentiality – secure documents

  14. For your use • Vital Records Application • Copy of the Certificate of Live Birth Worksheet (2003 Standard) • Participating County Vital Record Offices • Our Contact Information • National Center for Health Statistics Information • Correction Letter Information • Future Training Opportunities

More Related