1 / 20

Effective Project Management: Tracking Progress, Cost, and Resources for Success

This guide explores the key elements of project management, emphasizing how to critically review and track project progress and finances. It covers essential topics such as assessing clear objectives, ensuring deliverables meet expectations, and evaluating resource adequacy. Learn to conduct periodic reviews for time and budget management, utilize cash flow tables, and track progress using Gantt charts. This comprehensive overview provides practical tools and strategies to manage projects effectively, avoiding potential pitfalls and ensuring successful outcomes.

aurek
Télécharger la présentation

Effective Project Management: Tracking Progress, Cost, and Resources for Success

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. technology management & innovation introduction to project management (iii) reviewing & operating projects tm&i 2010

  2. project reviews how to critically review and track projects tm&i 2010

  3. Project Appraisal • pre-start review • is the objective clear? • do the deliverables satisfy the objective? • will the activities in the task list produce the deliverables? • always ask: does the client really understand what they’re getting! • are the resources and finances adequate for the project to succeed? • periodic progress reviews • is the project running on time? • is the project running on budget? • today we’ll look at ways of tracking both progress & budget • problems arising, and how to fix them. tm&i 2010

  4. project costing & finances tm&i 2010

  5. TASK LIST DELIVERABLES OBJECTIVE RESOURCE Project Planning project costing TIMING BUDGET BUDGET & RESOURCE ALLOCATION tm&i 2010

  6. Project Culture TIME project MONEY RESOURCES tm&i 2010

  7. Project Finance • which project resources require money? • team members ($/month) • equipment (purchase + consumables + maintainance) • materials & expenses (travel, reagents, consumables) • sub-contractors • what other (hidden) costs might be charged to a project? • factory/office overheads (water, gas, electricity, rent) tm&i 2010

  8. tm&i 2010

  9. Project Planning example project cash flow table tm&i 2010

  10. the cash flow table should include all anticipated project costs • team • capital equipment • materials and expenses • contractors fees • allowable overheads • etc tm&i 2010

  11. Project Planning projected monthly c/f balance months tm&i 2010

  12. the closing/final balance at month’s end can be used to plot a graph of projected cash flow for the whole project life so what? tm&i 2010

  13. projected actual compare actual cash flow with projected tm&i 2010

  14. tracking actual cash flow with projected cash flow provides early warning of possible troubles with the project tm&i 2010

  15. tracking time progress against the project plan • are we on schedule? • how do we find out? tm&i 2010

  16. tm&i 2010

  17. Project Management tracking Gantt • estimate the % completion of each task by marks on the Gantt bars (if using a paper copy) • or use tracking Gantt in MS-Project • draw a line through these points (shown in red) • compare actual progress (red line) with your expected progress (green line = current date) • indicates if project is behind, on, or ahead of schedule tm&i 2010

  18. summary • project resources “burn” money! • estimate project cash flow using tables • plot the projected closing / final balance vs time • compare with actual spend to see if the project is under, on, or over- budget • estimate & mark % task completion on the tracking Gantt chart • is the project behind, on, or ahead of schedule? • take appropriate ACTION! tm&i 2010

  19. TIME MONEY RESOURCES tm&i 2010

  20. homework task reading assignment Week 8 tm&i 2010 VI.20

More Related