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eTP Reloaded e-Commission Technological Platform Upgrade to Microsoft Office 2003

DIGIT. eTP Reloaded e-Commission Technological Platform Upgrade to Microsoft Office 2003. Adapted to DG SCIC. Introduction. Objectives of the Presentation. Discover the new functionalities of Microsoft Office 2003 Questions. Introduction. Objectives of the MIGRATION.

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eTP Reloaded e-Commission Technological Platform Upgrade to Microsoft Office 2003

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  1. DIGIT eTP Reloaded e-Commission Technological PlatformUpgrade to Microsoft Office 2003 Adapted to DG SCIC

  2. Introduction Objectives of the Presentation • Discover the new functionalities of Microsoft Office 2003 • Questions

  3. Introduction Objectives of the MIGRATION • Why a second Office migration? • Possibility to save the files under a single independent storage format for Office applications:XML = XtendedMarkup Language • Support 2002/XP will soon be stopped • Basis for new applications

  4. Introduction Structure of the Presentation • Module 1: OFFICE 2003 • Module 2: OUTLOOK 2003 • Module 3: WORD 2003 • Module 4: EXCEL 2003 • Module 5: POWERPOINT 2003 • Module 6: MIGRATION AT DG SCIC

  5. Module 1. OFFICE 2003

  6. Office 2003 What’s new in Office 2003 • Access to Microsoft Office programs • Toolbars

  7. Office 2003 Access to Microsoft Office programs • Start > All Programs > Microsoft Office

  8. Office 2003 Toolbars • More colourful • Rounded • 3D Effect Word2003 Excel2003 PowerPoint2003

  9. Module 2. OUTLOOK 2003

  10. Outlook 2003 What’s new in Outlook 2003 • Update • General interface • New e-mails notification • More powerful mail management • Multiple calendars

  11. Outlook 2003 Update • What is updated : the Outlook client : « your part » of Outlook • What is not updated yet:the central Exchange Server(should be replaced by DG DIGITduring 1st semester 2006)

  12. 1 2 3 Outlook 2003 General Interface TO BE DE-ACTIVATED ! (RISK OF VIRUS) View > Reading Pane > Off "NavigationPane" "Content Pane " "ReadingPane"

  13. Outlook 2003 Folder list Enables you to work as in Outlook XP ! OR

  14. Outlook 2003 New e-mails notification • Desktop Alert (notification of new messages) in the lower-right corner • Possible to customize it:Tools > Options > E-mail Options… > Advanced E-Mail Options…> Display a New Mail Desktop Alert > Desktop Alert Settings

  15. Outlook 2003 E-mails grouped by Date • By default ! • Can be changed in : Advanced Toolbar > Display Group by Box > Double-click on grey field > De-activate «Automatically group according to arrangement»

  16. Outlook 2003 Rules: easier to manage • Tools > Rules and Alerts…

  17. Outlook 2003 Search folders File > New > Search Folder

  18. Outlook 2003 Quickly apply flags Choose a colour

  19. Outlook 2003 Show members of a list

  20. Outlook 2003 Multiple calendars • Click on the button in the Navigation pane • Open the colleague’s Calendar via File/Open Other user’s folder • Check this Calendar’s bok under Other Calendars

  21. Outlook 2003 EC software and Outlook 2003 • Outlook Web Access (OWA) • Update foreseen after the migration to Exchange 2003 (in principle during 1st semester 2006) • Secured Email (SECEM) • No changes • Email Advanced Storage (EAS) • No changes

  22. Module 3. WORD 2003

  23. Word 2003 What’s new in Word 2003 • Reading Layout • Comparing two documents • Protection of documents more performing • Convert a document into PDF

  24. Word 2003 Reading layout • View > Reading Layout

  25. Word 2003 Comparing two documents Window > Compare Side by Side with… • Window > Compare Side by Side with…

  26. Word 2003 Restricted formatting (better protection of documents) • Tools > Protect Document… • Layout and Edition

  27. Word 2003 Convert a document into PDF • PDF Code (version 2) • Toolbar • 1. Define conversion parameters • 2. Send the documents to be converted : PDF CODE • 3. Documents converted in .pdf format will be sent to your inbox within a few seconds

  28. Word 2003 Eurolook and Legiswrite • Eurolook • No changes • New template: Technics and quality • Legiswrite • New version • Information will be communicated later

  29. Module 4. EXCEL 2003

  30. Excel 2003 What’s new in Excel 2003 • Comparing two workbooks • New list options

  31. Excel 2003 Comparing two workbooks • Window > Compare Side by Side with…

  32. Excel 2003 New list options • Data > List > Create

  33. Module 5. POWERPOINT 2003

  34. PowerPoint 2003 What’s new in PowerPoint 2003 • Save presentation on CD • New PowerPoint viewer • New presentation options

  35. PowerPoint 2003 Save presentation on CD • File > Package for CD… CD-ROM burnt atLocal Service Deskby the users - Please make an appointment ! - To be used for USB key

  36. PowerPoint 2003 New PowerPoint viewer • Installed via Package for CD… wizard

  37. PowerPoint 2003 New presentation options • Slide Show Toolbar (lower- left corner) • SHIFT + F5

  38. Module 6. MIGRATION AT DG SCIC

  39. DG • WHEN? • Start : asap • End : end june 2006 • HOW? • Upgrade of current configuraiton(during the night - around 10 per night)

  40. DG 1st CONNECTION • Several windows will appear, among this one : • Please DO NOT INTERRUPT, let the system work until the end of the process!

  41. DG WHAT IS KEPT • Outlook: Signatures, FMBs, Categories, .pst files: « E-mail archived » and private • Desktop : folders and files • Access to network drives • Internet Favorites • Eurolook Authors • Templates (Word, Powerpoint, Excel, Outlook) • Customised views : Active Tasks, Calendar…

  42. DG Contact Persons • Technical Problems?--> Contact the Local Service Desk(59708)

  43. End Questions ?

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