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Opening a meeting

This document outlines a meeting plan for a half-course assessment of the "Accueil des Admissibles" project, where candidates are welcomed for their oral tests. Using the T.O.P. method, the meeting aims to identify and address malfunctions encountered during the welcoming process, such as problems with transportation and communication. The session will include problem explanation, a collaborative discussion for solutions, and scheduling responsibilities for corrective actions. The goal is to ensure all issues are resolved and assign task leaders before concluding with a coffee break.

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Opening a meeting

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  1. The T.O.P. Method Opening a meeting

  2. Project Chosen • The Project « Accueil des Admissibles » • When the candidates who passed the written entry tests come to the school for the oral tests, they are welcomed by a team of school students. • As the manager of the team, I’m leading a half-course meeting with the 6 pole leaders: welcoming, lodging, feeding, driving, animating & phoning.

  3. Opening the meeting: the T.O.P. method • TOPIC: • Half-course assessment • It worked well (cheers!), but there were a few malfunctions still • Time: 1 hour • OBJECTIVES: • Identify the malfunctions • Propose corrective actions • Implement them

  4. Opening the meeting: the T.O.P. method • (KEY)POINTS: • 1. Problems explanation (10 minutes) • The cars keys • Forgotten-at-the-station person • The interpersonalproblems • Other problems you have detected? • 2. Discussion (30 minutes) • How to solve these problems • Who wants to lead each corrective action? • 3. Define the schedule together (10 minutes)

  5. The expectations: • At the end of the meeting: • Have all problems solved • Have a responsible for each action taken • After the meeting: • Coffee!

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