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CALCASIEU PARISH SCHOOL BOARD EXTENDED DAY PROGRAM

CALCASIEU PARISH SCHOOL BOARD EXTENDED DAY PROGRAM

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CALCASIEU PARISH SCHOOL BOARD EXTENDED DAY PROGRAM

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  1. CALCASIEU PARISH SCHOOL BOARDEXTENDED DAY PROGRAM AUGUST 12, 2009 Extended Day Program In-service

  2. 8/12/2009 IN-SERVICE AGENDA: • Guest Speaker - Accounting Department • Guest Speaker - Risk Management Department • Review of E.D.P. Policy Manual (Powerpoint) • Review Revisions to ProCare Manual • Demonstration in ProCare of New End of Month Procedure: Changing Ledger Card Posting Date • Review how to Determine Tier Level on E.D.P. Salary Schedule • Review supplemental payroll instructions for August 15 – September 11 pay-period (New Salary Schedules & Step Increases take effect September 1) • Review Parent Handbook • Review C.C.A. Parent Handout • Gonfalon Project Survey • Review Important E.D.P. Dates

  3. 8/12/2009 E.D.P. IN-SERVICE: CONTENTS OF PACKET • E.D.P. DISTRIBUTIONS (ONE COPY PER SCHOOL) • 8/12/2009 IN-SERVICE POWERPOINT • C.P.S.B. EXTENDED DAY PROGRAM POLICY MANUAL • REVISED PROCARE MANUAL PAGES • COPY OF PARENT HANDBOOK (ONE COPY PER SCHOOL) • COPY OF CHILD CARE ASSISTANCE PROGRAM LETTER FOR PARENTS • N.S.F. CHECK PACKET FROM DISTRICT ATTORNEY’S OFFICE • E.D.P. IMPORTANT DATES • LIST OF 2009-2010 E.D.P. SITE DIRECTORS, BOOKKEEPERS, AND PRINCIPALS • GONFALON PROJECT SURVEY

  4. REVIEW OF E.D.P. POLICY MANUAL • A. PROGRAM OVERVIEW • B. STUDENT INFORMATION • C. SCHOOL PERSONNEL • D. PROGRAM FEES • E. STUDENT ACCOUNTING • F. FINANCIAL ACCOUNTING PROCEDURES • G. PURCHASING PROCEDURES • H. CHILD CARE ASSISTANCE • I. SUMMER PROGRAM • J. ESTABLISHING A NEW EXTENDED DAY PROGRAM

  5. E.D.P. POLICY MANUALA. PROGRAM OVERVIEW • MANUAL INTERPRETATION: • Knowledge of the policies and practices of the Extended Day Program is very important to your work. • You are expected to understand and work in accordance with the policies contained herein. • Extended Day Program Site Directors and Bookkeepers are required to submit an “Extended Day Program Policies and Procedures Manual Sign-Off Sheet”(see appendix A1) to the Internal Auditing Department upon hire and at the beginning of each school-year thereafter. • Should you have additional questions, please contact the Internal Auditing Department. • Brittany Elmer’s Contact Info: • Phone: 217-4190 x 2607 • Fax: 217-4191 • Email: Brittany.elmer@cpsb.org • Office: 3310 Broad Street, 2nd Floor, Suite 2300

  6. E.D.P. POLICY MANUALA. PROGRAM OVERVIEW • PARENT HANDBOOK: • Each school site will provide a handbook for parents. • A sample, print-ready, parent handbook is provided to each Site Director. • Adjustments and additions should be made in order to give parents specific information about the individual school site. (Specifics may include names of the Site Director and Principal of the school, Extended Day locations within the school, drop-off / pick-up map, snack arrangements, and other information.)

  7. E.D.P. POLICY MANUALA. PROGRAM OVERVIEW • PROGRAM EVALUATION: • Parents/students may be asked to complete a program evaluation (see appendix A2-3) at sometime during the year as a valued contribution to the Extended Day Program. • This form should be completed at least once a year. • It is intended as a self-evaluation tool for the benefit of E.D.P. personnel. It may be submitted to or requested by the school administrator(s) and/or central office personnel.

  8. E.D.P. POLICY MANUALA. PROGRAM OVERVIEW • SNACKS: • Each Extended Day Program will determine its own option from the following methods of providing snacks: • Each student may bring an afternoon snack from home. • Snacks may be purchased from school concessions where available. • By assessing all students a minimal fee, all students receive snacks. • Students who wish may purchase snacks from Extended Day. • Snacks may be furnished by parents for all students on special occasions such as birthdays. • See Section I – Summer Program for policy regarding snacks for summer programs. • Snack accounts should not have money left over at the end of the school year. If snack fees are assessed, all snack money collected must be spent on the students during the current school-year.

  9. E.D.P. POLICY MANUALA. PROGRAM OVERVIEW • HOLIDAY OPENINGS: • Extended Day sites are not encouraged to open when Central Offices are closed. However, some sites choose to remain open for students during school holidays. Sufficient attendance is necessary to support expenses, i.e. salaries on those days. • In order to attend on a school holiday, a student must be presently registered at a Calcasieu Parish Extended Day Site. • Tuition for holidays is required in advance, and refunds are not available. • Each student will bring a sack lunch.

  10. E.D.P. POLICY MANUALA. PROGRAM OVERVIEW • HOLIDAY OPENINGS (CONTINUED): • Detailed plans must be projected in case of emergencies. • C.P.S.B. full-time employees may work a maximum of 40 hours per week in the Extended Day Program. All other Extended Day employees shall work fewer than 30 hours per week. • The Internal Auditing Department must be notified at least one week in advance of a holiday opening by submitting a “Notification of E.D.P. Holiday Opening Form” (see appendix A4.) • It is the principal’s discretion whether children enrolled in different C.P.S.B. Extended Day Programs will be allowed to attend their Extended Day location during holidays.

  11. E.D.P. POLICY MANUALA. PROGRAM OVERVIEW • HOLIDAY OPENINGS (CONTINUED): • If an Extended Day site accepts children registered at other C.P.S.B. Extended Day locations, the Site Director must obtain a “Verification of Enrollment for EDP Transfers Form” (see appendix A5) from the school that the child is registered. Children registered at another C.P.S.B. Extended Day location should not be charged a registration or insurance fee at the holiday site.

  12. E.D.P. POLICY MANUALA. PROGRAM OVERVIEW • LOCK-DOWN PROCEDURES • Lock-down procedures may be issued in situations involving dangerous intruders or other incidents that may result in harm to persons inside the school building. The Principal or Site Director will: • Issue lock-down procedures by announcing Lockdown over the PA system, sending a messenger to each classroom, or sounding bells. The Staff will: • Direct all students, staff, and visitors into holding area. • Lock all doors. • Cover windows of holding area. • If possible, get students under desks in the “tornado position” so faces are not shown. • Allow no one outside of holding area until all-clear signal is given by Principal/Site Director or until Enforcement, Fire Official, or Emergency Preparedness official evacuates your room. • The Site Director is to take the Student Attendance Log to the holding area.

  13. E.D.P. POLICY MANUALA. PROGRAM OVERVIEW • PHOTO/VIDEO RELEASE FORM: • Each student should have signed “Photo/Video Release Form”(see appendix A6) on file with E.D.P. each year. • This form gives permission for children to be photographed and/or recorded on video in connection with Calcasieu Parish Extended Day Program activities. • These recordings become property of the Calcasieu Parish Extended Day Program and may be used in in-service presentations and displays, informative brochures, etc.

  14. E.D.P. POLICY MANUALA. PROGRAM OVERVIEW • SITE INFORMATION FORM: • The Site Information Form provides Extended Day Program information such as location, contact phone numbers, employees, enrollment, snack arrangements, hours of operation, and daily schedule. • The Extended Day Program Site Information (see appendix A7) should be completed for each Extended Day Site every school year and submitted to the Internal Auditing Department. • A Site Information Form should also be completed for all summer programs and submitted to the Internal Auditing Department.

  15. E.D.P. POLICY MANUALA. PROGRAM OVERVIEW • APPENDIX A: • EDP POLICIES AND PROCEDURES MANUAL SIGN-OFF SHEET – A1..\C.P.S.B. EXTENDED DAY PROGRAM POLICY MANUAL\APPENDIX A - PROGRAM OVERVIEW\EDP Policies and Procedures Manual Sign-Off Sheet.doc • PARENT EVALUATION SURVEY – A2..\C.P.S.B. EXTENDED DAY PROGRAM POLICY MANUAL\APPENDIX A - PROGRAM OVERVIEW\EDP Evaluation - Parent Evaluation Survey.doc • PARENT EVALUATION SURVEY SUMMARY – A3..\C.P.S.B. EXTENDED DAY PROGRAM POLICY MANUAL\APPENDIX A - PROGRAM OVERVIEW\EDP Evaluation -Parent Survey Summary.doc • NOTIFICATION OF HOLIDAY OPENING – A4..\C.P.S.B. EXTENDED DAY PROGRAM POLICY MANUAL\APPENDIX A - PROGRAM OVERVIEW\EDP Notification of Holiday Opening - IAD.doc • VERIFICATION OF ENROLLMENT FOR EDP TRANSFERS – A5..\C.P.S.B. EXTENDED DAY PROGRAM POLICY MANUAL\APPENDIX A - PROGRAM OVERVIEW\Verification of Enrollment for EDP Transfers.doc • PHOTO/VIDEO RELEASE FORM – A6..\C.P.S.B. EXTENDED DAY PROGRAM POLICY MANUAL\APPENDIX A - PROGRAM OVERVIEW\EDP Photo-Video Release Form.doc • SITE INFORMATION FORM – A7..\C.P.S.B. EXTENDED DAY PROGRAM POLICY MANUAL\APPENDIX A - PROGRAM OVERVIEW\EDP Site Information Form.xls • PROGRAM FACILITATORS – A8..\C.P.S.B. EXTENDED DAY PROGRAM POLICY MANUAL\APPENDIX A - PROGRAM OVERVIEW\EDP Program Facilitators.doc

  16. E.D.P. POLICY MANUALB. STUDENT INFORMATION • REQUIREMENTS RELATED TO REGISTRATION: • Calcasieu Parish Public School elementary children are eligible for the participation in the Extended Day Program if they meet all of the following criteria: • Attend a school where the program is offered. • Are at least 4 years of age. • Are potty trained. • Because the Extended Day Program is self-funded through parent registration and tuition fees, only consolidated Extended Day locations will be staffed with a full-time nurse on duty. If a Site Director is contacted by the parent of a disabled student requiring nursing care, the Site Director should notify the Internal Auditing Department so that a determination can be made as to whether an Extended Day location will be able to reasonably accommodate the child’s needs.

  17. E.D.P. POLICY MANUALB. STUDENT INFORMATION • FAMILY REGISTRATION FORM: • Student Information forms including emergency information and medical information must be collected for each child and kept on file. Each child must have a completed and signed “Extended Day Program Family Registration Form”(see appendix B1-3) on file before participating in the program. This information should be current and readily accessible in case of an emergency. This form must be completed for each child that will be participating in the program each school year and summer. • Parents are asked to provide emergency contact information for the well being of each child. Safety is of utmost importance.

  18. E.D.P. POLICY MANUALB. STUDENT INFORMATION • REGISTRATION & INSURANCE FEES • Registration • A registration fee is assessed to each student that will be participating in the Extended Day Program. Registration fees must be paid prior to a student’s participation whether the participation is attending on a weekly or drop-in basis. After January, the principal may opt to prorate registration or waive it completely for the remainder of the school year. • Insurance • Upon registration, each child will be required to purchase accident insurance. This supplemental policy covers students only while they are in attendance at the Extended Day Program.

  19. E.D.P. POLICY MANUALB. STUDENT INFORMATION • REGISTRATION & INSURANCE FEES (Continued): • If a child paid an insurance fee at one Extended Day Site, then that child should not be required to pay the insurance fee again at a different Extended Day site during the same school year. • The Site Director of the new school that the child will be attending should contact the Site Director of the school where insurance fee was paid and request verification of the child’s coverage via a Verification of Enrollment for EDP Transfers (see appendix B5).

  20. E.D.P. POLICY MANUALB. STUDENT INFORMATION • REGISTRATION & INSURANCE FEES (Continued): • Children of Calcasieu Parish School Board employees who are carried on their parent’s School Board insurance policy may be exempt from purchasing student insurance for Extended Day. • The Site Director is responsible for contacting the Insurance Department to verify coverage and to have the insurance flagged for Extended Day. • The “Insurance Verification Form” (see appendix B4) should be used for all insurance verifications. The return fax will serve as the verification of insurance for CPSB. Should the insurance coverage with the Calcasieu Parish Schools be altered, the Insurance Department will notify the Site Director.

  21. E.D.P. POLICY MANUALB. STUDENT INFORMATION • PLAYGROUND SAFETY (Pgs 9-10) • Being alert and attentive • Evaluating Hazards • Observing • Knowing Safe Playground Rules • Intervening when inappropriate behavior occurs • Being Prepared

  22. E.D.P. POLICY MANUALB. STUDENT INFORMATION • If an accident occurs on the playground, the following procedures should be followed: • Check for injuries and secure proper medical assistance. • Always suspect a neck and back injury with head injuries, until proven otherwise. DO NOT MOVE THE STUDENT IF YOU HAVE ANY DOUBTS. • If an accident is due to effective equipment, make sure that the other students stay away from the equipment until it is repaired or replaced. • Notify the principal of defective equipment. • Obtain the names of all witnesses. • Complete a “Student Incident Report” as soon as possible. • Send a copy of the completed form to Risk Management. • If equipment is determined to be a safety issue, have the principal contact Risk Management at (337) 217-4240. • Serious accidents are to be reported immediately to the Principal, the Risk Management Department, and the Internal Auditing Department.

  23. E.D.P. POLICY MANUALB. STUDENT INFORMATION • Medication • Specific Guidelines for medications given at school also apply to administration of medication at EDP. • Medication may be administered by an EDP employee only if the employee has been certified to do so by the CPSB Nursing Department. • In order for a child to receive medication in EDP, medication forms must first be completed by the child’s doctor. Medication forms kept in the school office may be duplicated for EDP and need not be completed twice by the doctor. • Each Extended Day Site must have at least one employee that is medication certified.

  24. E.D.P. POLICY MANUALB. STUDENT INFORMATION • CONDUCT POLICY AND DISCIPLINE PROCEDURES: • Under no circumstances will violent, disruptive or abusive behavior be tolerated. • Violent behavior will be defined as anyone hitting another person, using vulgarities, throwing objects, or destroying property. • In the event that a child would bring a weapon (i.e. gun, knife) to Extended Day, the child will be expelled permanently from the Extended Day Program.

  25. E.D.P. POLICY MANUALB. STUDENT INFORMATION • Conduct Policy and Discipline Procedures (Continued): • Depending on the severity of the problem, there will be three (3) steps taken to alleviate unacceptable behavior: • On the first offense, the Support Teacher will notify the Site Director of the problem. The teacher will call or notify the parent(s) when he/she picks up the child and advise him/her of the situation. Written documentation of the incident should be kept on file. • On the second offense, the Support Teacher will notify the Site Director of the problem. The teacher will again notify the parent(s) of the situation. The possibility of suspension or expulsion will be discussed and a completed “Probation Notice”(see appendix B13) should be given to the parent(s). The principal should be notified, and a copy of this document should be kept on file.

  26. E.D.P. POLICY MANUALB. STUDENT INFORMATION • Conduct Policy and Discipline Procedures (continued): • On the third offense, the Support Teacher will notify the Site Director of the problem. The Site Director will call the child’s parents(s) to immediately pick up the child from school with the understanding that the child is suspended or permanently terminated from the Program, depending on the severity of the infraction. No refunds will be made. The parent(s) will be provided with a completed “Notification of Suspension/Expulsion”(see appendix B14). One copy of this document will be sent to the principal and one copy will be kept on file. • Any of the above procedures may be waived, depending upon the seriousness of the offense. The Site Director should keep the Principal informed of disciplinary concerns in the Extended Day Program. The Principal has the ultimate authority for disciplinary action with input from the Site Director. Parents will be provided with a copy of each report.

  27. E.D.P. POLICY MANUALB. STUDENT INFORMATION • CONDUCT POLICY AND DISCIPLINE PROCEDURES (continued): • Parents are responsible for any damages done by their child to school property. Parents will be notified of the cost of any such damages in writing and will be required to sign a notice of disciplinary action. • Parents are required to sign a copy of the “Conduct Policy and Discipline Procedures”(see appendix B12) each school year and a copy should be kept on file.

  28. E.D.P. POLICY MANUALB. STUDENT INFORMATION • APPENDIX B: • FAMILY REGISTRATION FORM – B1-3 ..\C.P.S.B. EXTENDED DAY PROGRAM POLICY MANUAL\APPENDIX B - STUDENT INFORMATION\EDP Family Registration Form.doc • INSURANCE VERIFICATION FORM – B4 ..\C.P.S.B. EXTENDED DAY PROGRAM POLICY MANUAL\APPENDIX B - STUDENT INFORMATION\EDP Insurance Verification Form.doc • STUDENT INCIDENT REPORT (COPY) – B5 • INSURANCE CLAIM FORM (COPY)- B6-7 • INSURANCE SCHEDULE OF BENEFITS (COPY) – B8-10 • RED EMERGENCY CARD – B11 ..\C.P.S.B. EXTENDED DAY PROGRAM POLICY MANUAL\APPENDIX B - STUDENT INFORMATION\EDP Red Emergency Card.doc • CONDUCT POLICY AND DISCIPLINE PROCEDURES – B12 ..\C.P.S.B. EXTENDED DAY PROGRAM POLICY MANUAL\APPENDIX B - STUDENT INFORMATION\EDP Conduct Policy and Discipline Procedures.doc • PROBATION NOTICE – B13 ..\C.P.S.B. EXTENDED DAY PROGRAM POLICY MANUAL\APPENDIX B - STUDENT INFORMATION\EDP Probation Notice.doc • NOTIFICATION OF SUSPENSION OR EXPULSION – B14 ..\C.P.S.B. EXTENDED DAY PROGRAM POLICY MANUAL\APPENDIX B - STUDENT INFORMATION\EDP Notification of Suspension or Expulsion.doc

  29. E.D.P. POLICY MANUALC. PERSONNEL • SCHOOL PERSONNEL • An attempt will be made to employ school site teachers, staff, or parents of participating schools before seeking “outside” personnel. • School personnel contracted to work until 3:30 p.m. daily may not sign in on the E.D.P. time sheet until 3:30 p.m. However they may be assigned to work in E.D.P. as part of their regular teaching duties. • All employees of the Extended Day Program must be at least eighteen years of age upon hire.

  30. E.D.P. POLICY MANUALC. PERSONNEL • EMPLOYMENT APPLICATION • Every employee hired to work in Extended Day must complete the “Employment Application for Extended Day Program”(see appendix C2) the first time (s)he is employed at that school site in the Extended Day Program. Even though an employee may work for the school system in another position, (s)he must still complete the form before being eligible for compensation. • An employee who works in more than one Extended Day Program site must complete a form for each site in which (s)he works. However, an employee who changes position within an Extended Day Program site (i.e. a support teacher who moves to a Site Director’s position) need not complete a new Employment Application Form. • A copy of all employment applications should be faxed to Wayne Richard in the Payroll Department (fax: 217-4061)

  31. E.D.P. POLICY MANUALC. PERSONNEL • SUBSTITUTE APPLICATON PACKET • All first time employees must complete a Substitute Application Packet in the Personnel Office. This step involves scheduling an appointment for fingerprinting.

  32. E.D.P. POLICY MANUALC. PERSONNEL • EMPLOYMENT CONTRACT AND JOB DESCRIPTION • Extended Day employees will be required to sign a performance contract and appropriate job description annually (see appendix C3-18).

  33. E.D.P. POLICY MANUALC. PERSONNEL • IN-SERVICE TRAINING • In-service training for Site Directors and Bookkeepers will be conducted by the Extended Day program administrator(s) or staff as a prerequisite to employment. • Additionally, Site Directors are required to attend one or more annual in-service training sessions. • Site Directors are responsible for providing in-service training for EDP employees in the individual school program.

  34. E.D.P. POLICY MANUALC. PERSONNEL • AMERICORPS • Each school must apply to Impact Lake Charles in order to take advantage of the program. • Because these members are volunteers in our EDP and are not salaried employees, they do not have the responsibility for solely overseeing students. However, they can serve as a valuable asset to the EDP. • Each school is responsible for supervising AmeriCorps members, for signing daily timesheets, and for providing workspace and limited resources. Since these volunteers work under the Impact Lake Charles grant, the Principal, and/or Site Director should work together with the Impact director in their supervision and training.

  35. E.D.P. POLICY MANUALC. PERSONNEL • STAFF QUALITIES • Extended Day Program staff members should exhibit the following qualities: • A sincere and loving attitude toward children. Patience and concern for their wellbeing is a must. • A dedicated and loyal attitude toward work and other staff members. • The ability to handle any situation calmly and sensibly and the willingness to help others when the need arises. • Pride in work, exemplified by offering the children creative activities.

  36. E.D.P. POLICY MANUALC. PERSONNEL • SCHEDULING • If the workload and the tuition income warrant it, the Site Director may work up to one hour before and after normal work hours at the Principal’s discretion. • Full-time CPSB employees may work 40 hours per week in the Extended Day Program. • All other Extended Day employees shall work fewer than 30 hours per week.

  37. E.D.P. POLICY MANUALC. PERSONNEL • EXTENDED DAY SALARY INFORMATION FORM • Every Extended Day Program is required to submit an “Extended Day Salary Information Form” (see appendix C1) at the beginning of each school year to the Internal Auditing Department. • A revised form must be completed and submitted to notify the Internal Auditing Department of any new hires, changes in position, changes in rates, and/or terminations. • THIS FORM MUST BE APPROVED BY THE PRINCIPAL.

  38. E.D.P. POLICY MANUALC. PERSONNEL • EXTENDED DAY SALARY SCHEDULES • Extended Day employees will be paid according to the “Extended Day Salary Schedules”(see appendix C19-21). • The Internal Auditing Department will provide all Site Directors with Extended Day Salary Schedules at the beginning of each school year. • Salary schedules will take effect each year on September 1 and should be used through August 31. • Rates are determined on the Site Director, Assistant Site Director, Program Director and Bookkeeper Salary Schedules by an Experience Level and a Tier Level. • Rates are determined on the Support Staff Salary Schedule by Experience Level only.

  39. E.D.P. POLICY MANUALC. PERSONNEL • The Experience Level refers to how many years of experience one has in their current position. If an employee changes from one Extended Day position to another, they must begin at Experience Level 1 in the new position, unless a higher Experience Level is approved by the principal. • The Tier Level is determined by the total amount of tuition income received by the school’s Extended Day Program the previous year. The Internal Auditing Department will inform all Site Directors of their tuition income at the beginning of each school year.

  40. E.D.P. POLICY MANUALC. PERSONNEL • SALARY SCHEDULE STEP INCREASES • Step increases will take effect on September 1st of each year. • If an employee is hired prior to March 1st, the employee will be eligible for a step increase on September 1st. Employees hired on or after March 1st will not be eligible for a step increase until September 1st of the next year. • Employees who work only the summer program will be eligible for a step increase the next year.

  41. E.D.P. POLICY MANUALC. PERSONNEL • OVERTIME • All full-time CPSB employees except teachers are eligible for overtime pay. • All overtime rates will be calculated by the Internal Auditing Department. (Do not contact Personnel for Extended Day overtime rates.) • An Overtime Calculation Form will be completed by the Internal Auditing Department for all employees that are eligible for overtime and will be given to the Site Director. The overtime rate reflected on the Overtime Calculation Form is the overtime rate that must be used for Extended Day payroll.

  42. E.D.P. POLICY MANUALC. PERSONNEL • EMPLOYEE SIGN-IN/OUT SHEET • All employees must sign-in at the time work hours begin and must sign-out when work hours are completed for the day. • At the end of the week, the daily hours worked will be added together to determine the total hours worked for the week. • Each employee will initial the column next to his/her total hours total hours worked verifying the accuracy of the total. • These completed reports will be kept on file at the school and submitted to the Internal Auditing Department for an audit. They will be returned to the school at the completion of the audit.

  43. E.D.P. POLICY MANUALC. PERSONNEL • If an employee stays after 6:00 p.m. due to the tardiness of parents checking out students, the employee must collect late fees in accordance with the EDP policy. Since the employee will receive, in his/her paycheck, the total amount of the late fees collected, the amount of time that the employee stays past 6:00 p.m. shall not be added to the total hours worked for that week.

  44. E.D.P. POLICY MANUALC. PERSONNEL • LATE SIGN-OUT SHEET • The purpose of the “Late Sign-out Sheet”(see appendix D4) is to record fees collected from parents when their children are checked out after 6:00 p.m. • The employee staying after 6:00 p.m. must initial in the appropriate column and the Site Director must sign the form. • The late fee charge and payment must be recorded and receipted in ProCare and must be deposited into the CPSB EDP account. • The total amount collected should be recorded on the Supplemental Payroll Form in the “Additional Pay” column. A copy of the Late Sign-Out Sheet must be attached to the Supplemental Payroll Report Form when it is submitted to the Payroll Department in order for the employees to be paid.

  45. E.D.P. POLICY MANUALC. PERSONNEL • OVERTIME PAYROLL RECORD • An “Employee Overtime Payroll Record”(see appendix C23) must be completed for each employee eligible for overtime each pay-period. • This form lists the number of hours worked on the primary CPSB job each day of the pay-period. • Each employee will initial the column next to his/her total hours total hours worked in the primary CPSB job verifying the accuracy of the total. • These completed reports will be kept on file at the school and submitted to the Internal Auditing Department for an audit. They will be returned to the school at the completion of the audit.

  46. E.D.P. POLICY MANUALC. PERSONNEL • An employee eligible for overtime should be paid at their overtime rate for any time worked over 40 hours per week. (i.e. If an employee works 7.75 hours a day in their regular C.P.S.B. position each day, then they would have worked 38.75 hours in their regular position in one week. Therefore, 1.25 hours worked in Extended Day should be paid at their regular CPSB rate and the remaining hours would be time worked over 40 hours and should be paid at their Extended Day overtime rate.)

  47. E.D.P. POLICY MANUALC. PERSONNEL • SUPPLEMENTAL PAYROLL INSTRUCTIONS (APPENDIX C26-27) • EDP PAYROLL DUE DATES (APPENDIX C28) • EDP BUDGET UNITS AND ACCOUNT CODES (APPENDIX C29) • **NOTICE CHANGE IN EDP BUS DRIVER BUDGET UNIT AND ACCOUNT CODE

  48. E.D.P. POLICY MANUALC. PERSONNEL • APPENDIX C: • SALARY INFORMATION FORM – C1 • ..\C.P.S.B. EXTENDED DAY PROGRAM POLICY MANUAL\APPENDIX C - PERSONNEL\EDP Salary Info Form.xls • EDP EMPLOYMENT APPLICATION – C2 • ..\C.P.S.B. EXTENDED DAY PROGRAM POLICY MANUAL\APPENDIX C - PERSONNEL\EDP Employment Application.doc • EMPLOYEE CONTRACT – C3 • ..\C.P.S.B. EXTENDED DAY PROGRAM POLICY MANUAL\APPENDIX C - PERSONNEL\EDP Employee Contract.doc • JOB DESCRIPTIONS – C4-16 • ..\C.P.S.B. EXTENDED DAY PROGRAM POLICY MANUAL\APPENDIX C - PERSONNEL\EDP Job Description - Site Director.doc • ..\C.P.S.B. EXTENDED DAY PROGRAM POLICY MANUAL\APPENDIX C - PERSONNEL\EDP Job Description - Asst Site Director.doc • ..\C.P.S.B. EXTENDED DAY PROGRAM POLICY MANUAL\APPENDIX C - PERSONNEL\EDP Job Description - Program Director.doc • ..\C.P.S.B. EXTENDED DAY PROGRAM POLICY MANUAL\APPENDIX C - PERSONNEL\EDP Job Description - Bookkeeper.doc • ..\C.P.S.B. EXTENDED DAY PROGRAM POLICY MANUAL\APPENDIX C - PERSONNEL\EDP Job Description - Support A.doc • ..\C.P.S.B. EXTENDED DAY PROGRAM POLICY MANUAL\APPENDIX C - PERSONNEL\EDP Job Description - Support B.doc

  49. E.D.P. POLICY MANUALC. PERSONNEL • APPENDIX C (CONTINUED): • NURSE’S CONTRACT – C17 • ..\C.P.S.B. EXTENDED DAY PROGRAM POLICY MANUAL\APPENDIX C - PERSONNEL\EDP Nurse's Contract.doc • LPN JOB DESCRIPTION – C18 • ..\C.P.S.B. EXTENDED DAY PROGRAM POLICY MANUAL\APPENDIX C - PERSONNEL\EDP LPN Job Description .doc • SALARY SCHEDULE (SITE DIRECTOR) – C19 • SALARY SCHEDULE (ASST. SITE DIRECTOR, BOOKKEEPER) – C20 • SALARY SCHEDULE (SUPPORT STAFF) – C21 • ..\C.P.S.B. EXTENDED DAY PROGRAM POLICY MANUAL\APPENDIX C - PERSONNEL\EDP Salary Schedules 2009-2010.xls • EMPLOYEE SIGN-IN/SIGN-OUT SHEET – C22 • ..\C.P.S.B. EXTENDED DAY PROGRAM POLICY MANUAL\APPENDIX C - PERSONNEL\EDP Employee Sign-in Sign-out Sheet.xls

  50. E.D.P. POLICY MANUALC. PERSONNEL • APPENDIX C (Continued): • OVERTIME PAYROLL RECORD FORM – C23 • ..\C.P.S.B. EXTENDED DAY PROGRAM POLICY MANUAL\APPENDIX C - PERSONNEL\EDP Overtime Payroll Record.doc • SUPPLEMENTAL PAY FORM – C24-25 • ..\C.P.S.B. EXTENDED DAY PROGRAM POLICY MANUAL\APPENDIX C - PERSONNEL\EDP PAYROLL SUPPLEMENTAL FORM 020509 .xls • EDP PAYROLL DUE DATES – C28 • ..\C.P.S.B. EXTENDED DAY PROGRAM POLICY MANUAL\APPENDIX C - PERSONNEL\EDP Payroll Due Dates.doc • SUPLEMENTAL PAYROLL BUDGET UNITS AND ACCOUNT CODES – C29 • ..\C.P.S.B. EXTENDED DAY PROGRAM POLICY MANUAL\APPENDIX C - PERSONNEL\EDP Budget Units and Account Codes.doc