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Understanding Delegations of Authority: A Critical Overview for Organizations

This unit explores the concept of delegations of authority, essential for ensuring effective organizational operations. It discusses who is authorized to act on behalf of agency heads, the planning steps involved, and the critical conditions under which authority is exercised. By understanding the authority delegated, its limits, the recipients, and duration, organizations can maintain operational continuity, respond effectively to emergencies, and ensure the right personnel are trained for leadership roles. Engage with practical activities to identify necessary delegations within your organization.

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Understanding Delegations of Authority: A Critical Overview for Organizations

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Presentation Transcript

  1. Unit Introduction and Overview • Determine delegations of authority. • Identify and discuss the steps in delegations of authority planning.

  2. What are delegations of authority? Delegations of Authority

  3. Delegations of Authority • Specify who is authorized to act on behalf of the department or agency head and other key officials for specific purposes.

  4. Why do we need delegations of authority? Delegations of Authority

  5. Delegations of Authority • Ensure the continued operation of departments and agencies and their essential functions. • Ensure rapid response to any emergency situation requiring COOP plan implementation.

  6. Delegations of Authority • Identify: • Programs and administrative authorities needed for effective operations at all organizational levels. • Circumstances under which the authority would be exercised.

  7. Delegations of Authority • Identify: • The authority being delegated • The limits of the authority • To whom • When the delegation becomes effective and when it ends • Authority to redelegate

  8. How can you ensure that delegations work? Training Delegated Authorities

  9. Training Delegated Authorities • Train officials who may be expected to assume authorities. • Exercise the delegation of authority process, and take corrective action as necessary.

  10. Activity: Identifying Necessary Delegations of Authority • Select a critical position from your organization. • Determine authorities. • List skill and knowledge requirements. • Identify who would assume the authorities. • Determine notification procedures. • Determine potential limits of the authority. •  You will have 10 minutes to complete this activity.

  11. Summary and Transition • This unit: • Introduced delegations of authority Next unit: • Identifying and Safeguarding Vital Records (Unit 3)

  12. Summary and Transition • Questions?

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